The Veterans Canteen Service (VCS), Central Office, located at the Jefferson Barracks VA Medical Center in St. Louis, MO is conducting a recruitment search for a Travel Coordinator for the Finance Center. In this role, you will report to the Supervisory Accountant.
Summary
The Veterans Canteen Service (VCS), Central Office, located at the Jefferson Barracks VA Medical Center in St. Louis, MO is conducting a recruitment search for a Travel Coordinator for the Finance Center. In this role, you will report to the Supervisory Accountant.
Provides information and guidance to travelers relative to procedures involved in travel for official business. Reviews and approves travel authorizations and travel vouchers for accuracy, completion, and proper approvals for approved temporary duty travel, within established deadlines. Maintains a familiarity and subsequent application of FTR and VA travel regulations and procedures.
Provides travelers with explanations of entitlements, any discrepant claims appearing on their vouchers, and the status of their reimbursement.
Reports to the supervisor claimed expenses that are suspect or are inconsistent with internal practices and/or allowances.
Demonstrates the flexibility to change priorities to meet last-minute requests for travel advances and or emergency travel arrangements. Contacts the travel POC to receive travel information relevant to the traveler.
Utilizes and understands accounting software applications, input, and inquiry programs.
Periodically certifies that payments are made in accordance with various rules, regulations, policies, procedures, and federal laws governing Certifying Officers when directed to prepare and transmit the daily payment schedules.
Reviews accounts payable invoices to ensure payments are made to valid suppliers, the correct accounting is entered, and payment amounts are within the typical range for the supplier.
Supervisor approval will be obtained for any invoice above the Certifying Officer's established threshold.
Verifies invoices are properly matched with receiving documents and rejects any voucher when supporting documentation does not warrant proper payment.
Review the schedule of payments and certify that each line item amount on the schedule agrees with the voucher amount and that the schedule total agrees with the batch total. Verifies the Agency Station Location number and schedule number are accurate.
Selective Service Registration is required for males born after 12/31/1959.
You will be required to serve a probationary period of 1 year.
Subject to background/security investigation.
Must be vaccinated against Covid-19 for this agency.
Qualifications
Up to one (1) full year of specialized experience that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of the Transportation Assistant.
SPECIALIZED EXPERIENCE:
Knowledge and ability to interpret regulations, policies, guidelines, and procedures related to payment processing for suppliers, contractors, and travelers.
Exceptional verbal and written communication skills.
Knowledge of accounts payables' functions within an organization and their impact on financial statements.
Ability to organize work, establish priorities, and meet deadlines.
Skilled in operating a calculator, a computer terminal, computer printers, and facsimile machines is necessary to accomplish the duties of the position.
Knowledgeable of Microsoft Excel, Word, and Outlook, General Ledger, Accounts Payable, Retail Invoice Match, and how to use it to document and report receipts.
Must understand knowledge of Store Inventory Management and Retail Management Systems and of internal controls and separation of duties related to payment processing for suppliers, contractors, and travelers.
Ability to plan, organize, and coordinate travel arrangements involving various types of modes of transportation and lodging for government employees, groups, and guests traveling on government business.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, résumé, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. NOTE: A formal pay-setting process will be used to determine your salary. The salary may be at any point in the range listed for this vacancy. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
Resume
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
Most recent SF-50
Performance Appraisal
Separation Notice (RIF)
Veterans' Preference: Since the Veteran Canteen Service falls under Title 38 U.S.C. 7802, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on the closing date to receive consideration.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
VCS Central Office
1 Jefferson Barracks Drive Bldg. 25
St. Louis, MO 63125
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
Resume
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
Most recent SF-50
Performance Appraisal
Separation Notice (RIF)
Veterans' Preference: Since the Veteran Canteen Service falls under Title 38 U.S.C. 7802, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on the closing date to receive consideration.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
VCS Central Office
1 Jefferson Barracks Drive Bldg. 25
St. Louis, MO 63125
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
