Clarification from the agency

The public

A GS-0201-9, HR SPEC (MILITARY):

• Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS)
• Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.
• Oversees workflow and tasking to ensure personnel and administrative processes are completed as required.
• Reviews organization mission, functions, and manning requirements.
• Identifies requirements and initiates requests for additional resources including personnel, overtime, equipment, supplies, and space to ensure success in meeting goals and objectives.
• Responsible for the implementation of internal policies, procedures and execution governing administration of CSS programs.
• Coordinates with other organization managers and customers as appropriate.
• Manages a myriad of Unit Commander's programs to include; Drug Demand Reduction Program, Urinalysis, Voting Assistance, promotions and demotions, evaluations, separations, retirements, benefits, entitlements, retention, classification, awards, decorations, retraining, casualty, Defense Travel System (DTS), Government Purchase Card Program, Government Travel Card Program, Air Force Fitness Program, Unit Security Program, Unit Self-Inspection Program, Unit File Maintenance, Unit Health Monitor, and personnel readiness programs.
• Responsible for program execution and tracking metrics on force management
• Tracks and reports unit health medical readiness and provides statistics to senior leadership for readiness reporting.
• Creates, interprets, and audit management assessment products and transaction registers and identifies mismatches.
• Validates leave web program and suspense systems for personnel actions and correspondence.
• Advises commanders and provides reports and statistics on personnel readiness.
• Prepares annual/special training orders and deployment orders.
• Prepares the preparation and review of outgoing correspondence for conformance with Air Force instructions, policies, format, and assembly; for accuracy of spelling, punctuation, form, grammar; and for completeness of reports and correspondence.
• Compiles and evaluates information for inclusion in a variety of documents and reports.
• Provides guidance and technical assistance to group staff regarding publications and forms preparation and processing procedures, information privacy, confidentiality, security, disclosure, and sharing of information.
• Integrates Information Technology into Group Staff operations.
• Technical expert in Microsoft Office applications, Adobe Acrobat, Electronic Record Management, and other Air Force information systems to create, copy, edit, and print a variety of standardized documents.
• Administers the Defense Travel System (DTS); provides training, approves e-finance process, creates profiles and pulls reports.
• Uses MilPDS data to abstract, compile, and prepare a variety of personnel and historical reports using a variety of formats (e.g., statistical and narrative) for senior management decision making.
• Assists the Unit Training Manager in managing the unit training program and all subsequent listed duties within this section.
• Schedules, conducts and documents (memorandum for record) work center visits and follows up on corrective action.
• Briefs the Group Commander at least quarterly on the Status of Training (SOT).
• Coordinates formal training.
• Tracks and coordinates field evaluation of formal training or occupational measurement surveys.
• Identifies training requirement, develops forecast, and training requirement spend plan. Retrieves or requests recurring report or data report.
• Serves as the organizational point of contact and liaison with the Force Support Squadron (FSS).
• Assists in administering and monitoring personnel resource requirements.
• Compiles personnel transactions according to the specific, established requirements of each case.
• Serves as central point of contact to provide authoritative explanations of personnel-related requirements, instructions, and procedures and to assist in resolving operational problems involving all functional areas of personnel.
• Effectively ensures the accuracy and quality control of all documentation affecting manpower and personnel transactions.
• Provides guidance and training to subordinate offices on applicable time keeping programs and processes.
• Other duties as assigned.

Conditions of employment

MILITARY REQUIREMENTS:

Military Grades: AB/E1 - TSGT/E6

Compatible Military Assignments: 3F051

- Applicants need not be assigned to the position or possess the AFSC to apply or be considered for selection. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year of appointment action.

- Participation in direct deposit is mandatory.

- Males born after 31 December 1959 must be registered for Selective Service.

- Must maintain membership in the WA Air National Guard for continued employment.

- Must be able to obtain and maintain the appropriate security clearance of the position.

- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

- Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.

- May occasionally be required to work other than normal duty hours; overtime may be required.

- The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

Qualifications

GENERAL EXPERIENCE:
Experiences gained through military or civilian technical training schools, within the human resources business programs, are included as general experience qualifications. An applicant must have a validated understanding of the basic principles and concepts of the occupational series and grade.

SPECIALIZED EXPERIENCE:
Must have 1-year specialized experience equivalent to at least the next lower grade or at least 24 months experience that prepared the applicant to perform the duties of the position. The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Air Force.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and a determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Fundamental knowledge of military human resources policies, rules, guidelines, instructions, etc. to understand the assigned program(s) and converse effectively with functional managers, advise commanders, customers, lower graded personnel, or lower echelons.
• Thorough knowledge of overall requirements, objectives, practices and peculiarities of the assigned program area.
• Ability to plan, organize work, administer, communicate effectively (both orally and in writing), meet deadlines, gather, analyze data/products, and summarize facts in order to determine adequacy and/or deficiencies of assigned programs.
• Knowledge and skill in application of analytical and evaluative techniques to identify, consider, and resolve issues or problems peculiar to the assigned program area.
• Knowledge of automated systems, personal computers, and software employed in the assigned program area to utilize the systems in developing reports, correspondence and to extract data.