The Institutional Review Board (IRB) Administrator is a new position within NDU's Office of Human Research Protection (OHRP). The IRB Administrator will assist the OHRP Director, Deputy Director and IRB members as they implement NDU's human research protection policy, manage resources and records, as well as monitor for compliance.
This is a Title 10 Excepted Service Appointment. Appointment is not to exceed 3 years with the possibility for extension.
Summary
The Institutional Review Board (IRB) Administrator is a new position within NDU's Office of Human Research Protection (OHRP). The IRB Administrator will assist the OHRP Director, Deputy Director and IRB members as they implement NDU's human research protection policy, manage resources and records, as well as monitor for compliance.
This is a Title 10 Excepted Service Appointment. Appointment is not to exceed 3 years with the possibility for extension.
The Institutional Review Board (IRB) Administrator is a new position in INSS for the management of the Office of Human Research Protection. Major position duties and responsibilities are:
Compliance Monitoring. The primary responsibility of the IRB Administrator is compliance monitoring of NDU's human research projections program. The IRB Administrator works closely with the OHRP Director and IRB representatives across NDU to assure that NDU faculty, staff, and students adhere to federal and DOD regulations and NDU's human subject research protections policy. Key responsibilities include collecting and reviewing materials submitted by faculty, students, and staff as part of ongoing, internal audits of research, assuring necessary extensions for research, gathering records, and submitting reports to NDU leadership and DoD in cases of serious or consistent noncompliance.
Records Management. The IRB Administrator collects, reviews, distributes, and maintains OHRP and IRB records according to NDU guidelines. He/she coordinates with IRB representatives across NDU and interacts with NDU faculty, staff, and students to ensure that all requests for information are met fully, in accordance with NDU human research protection policy, and in a timely manner. The IRB Administrator manages materials and responds to inquiries and requests submitted by faculty, student, and staff via NDU's electronic application form, such as research protocols, informed consent, data safeguarding plans, and additional materials required by the IRB for expedited or full board review. He/she assists the OHRP Director in drafting and submitting annual reports to NDU leadership and DoD as required.
Daily Management Support. The IRB Administrator supports the OHRP Director in the effective day-to day management of NDU's human research protection program and implementing human research protection policy.
Other INSS Academic Program/Research Support. The IRB Administrator provides administrative and program support for INSS-led programs and research priorities, including the NDU Scholars Program, NDU Sabbatical Program, McNair Colloquium, and other research/administrative tasks as needed. Research priorities will be determined by the INSS Director in consultation with INSS Research Centers. The IRB Administrator is expected to adhere to NDU and INSS administrative and workplace requirements, such as completing personal timesheets, training requirements, and other items.
Males born after 12-31-59 must be registered or be exempt from Selective Service (see http://www.ssa.gov/)
Direct Deposit: All federal employees are required to have direct deposit
The position is governed by 10 USC 1595 and NDUI 1416.0l dated March 2017.
Travel requirements for this position are minimal however, the incumbent may be required to travel occasionally to support mission requirements.
The incumbent must be able to successfully obtain and maintain a Secret clearance.
Qualifications
REQUIRED QUALIFICATIONS: Required qualifications for the IRB Administrator are as follows:
Education: Undergraduate degree from a regionally accredited university (or international equivalents) in sociology, psychology, anthropology, political science, public policy, or international relations/affairs. Preference will be given to candidates with coursework related to, or experience with, field interviews, focus groups, and/or surveys.
Experience: Three to five years' work experience related to national security policy and/or research. Preference will be given to candidates with experience managing or serving on an Institutional Review Board, particularly as part of the DoD-wide research labs, federally funded research and development centers, or Joint Professional Military Education (JPME) institutions.
DESIRED QUALIFICATIONS: Desired qualifications for the IRB Administrator are as follows:
Experience as IRB Administrator or otherwise supporting an institutional review board, particularly as part of the DoD-wide research labs, federally funded research and development centers, or Joint Professional Military Education (JPME) institutions.
Familiarity with federal and DoD guidelines on the protection of human subjects aka the "common rule," including relevant training and certifications.
Experience conducting research directly for, or in support of, DoD, particularly as part of the DoD-wide research labs or federally funded research and development centers.
Secret Security Clearance
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Education Requirement: Bachelor's degree from a regionally accredited institution of higher education or, international equivalent
Official Transcripts: Official transcripts are not required at the time of application; however, if the position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified PRIOR to appointment, if selected for the role. * An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence PRIOR to appointment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.
For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education.
Additional information
NDU has a comprehensive benefits package that includes retirement, social security, and thrift savings; health, life, and long term care insurance; paid vacation, sick leave, and holidays. NDU employees enjoy flexible work schedules, transit subsidy, and the opportunity to telecommute.
Background or Security Investigation: This is a Non-sensitive Critical position which requires a background investigation. The individual selected for this position is required to obtain and maintain a Secret security determination to occupy a Non-sensitive Critical position within the agency as a condition of employment.
Initial Probationary Period: You will be required to serve an initial probationary period of 18 months.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
To qualify, you must meet the education and experience requirements described above. An NDU screening panel will review your resume and cover letter to evaluate your qualifications for the position. NDU uses a multi-tier selection process for academic positions.(Optional) Please upload a cover letter, separate from your resume, no more than 2 pages long, addressing the following hiring criteria:
Describe your experience with compliance monitoring and working with faculty and students to ensure that federal and program regulations and policies are being followed.
Describe your abilities and experience with records management in collecting, reviewing, distributing, and maintaining records according to set guidelines.
Describe your abilities and experience in daily management support including day-to-day management of assigned programs and implementing program policy.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You must provide a complete Application Package which includes:
Résumé: The latest resume submitted will be used to determine qualifications. All conferred degrees and certifications should be included in your resume for full consideration
Complete Assessment Questionnaire
(Optional) Cover letter with narrative responses answering hiring criteria questions listed in the "How you will be evaluated" section of this announcement. Failure to submit will result in an ineligible rating.
Other Supporting Documents - Refer to the eligibilities section for documents to submit.
NOTE: Transcripts are not required at time of application submission. Your resume and narrative answers to the hiring criteria will be reviewed by the NDU screening panel to evaluate your qualifications for the position. If selected for an interview, official transcripts will be requested at that time to verify educational requirements are met.
Eligibilities Information: The following supporting documents are REQUIRED to verify your individual eligibility status. Not all will apply for each applicant. They MUST be received by the closing date of the announcement.
SF-50 - (If applicable) Notification of Personnel Action for current or former federal employees- with the exception of current permanent NDU employees, please provide your most recent SF50 or the SF50 reflecting Career/Career-Conditional tenure and the highest grade held on a permanent basis.
If you claim Veteran's Preference:
- You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
- If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
- If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Other documents identified in the announcement.
WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application.
It is the applicant's responsibility to verify that information entered or uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
National Defense University
300 5th Avenue Bldg 62
Washington, DC 20319
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The questionnaire will assess your qualifications for the job. ALL eligible applicants will be referred to NDU which will convene a board to review all of the applicants. NDU will contact the applicants directly they would like to interview. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to drive status updates notification for applicants. You can elect to activate the proactive notification from your USAJOBS profile at any point during the application process to sign-up for automatic alerts when there are status changes for jobs to which you have applied.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
You must provide a complete Application Package which includes:
Résumé: The latest resume submitted will be used to determine qualifications. All conferred degrees and certifications should be included in your resume for full consideration
Complete Assessment Questionnaire
(Optional) Cover letter with narrative responses answering hiring criteria questions listed in the "How you will be evaluated" section of this announcement. Failure to submit will result in an ineligible rating.
Other Supporting Documents - Refer to the eligibilities section for documents to submit.
NOTE: Transcripts are not required at time of application submission. Your resume and narrative answers to the hiring criteria will be reviewed by the NDU screening panel to evaluate your qualifications for the position. If selected for an interview, official transcripts will be requested at that time to verify educational requirements are met.
Eligibilities Information: The following supporting documents are REQUIRED to verify your individual eligibility status. Not all will apply for each applicant. They MUST be received by the closing date of the announcement.
SF-50 - (If applicable) Notification of Personnel Action for current or former federal employees- with the exception of current permanent NDU employees, please provide your most recent SF50 or the SF50 reflecting Career/Career-Conditional tenure and the highest grade held on a permanent basis.
If you claim Veteran's Preference:
- You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
- If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
- If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Other documents identified in the announcement.
WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application.
It is the applicant's responsibility to verify that information entered or uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
National Defense University
300 5th Avenue Bldg 62
Washington, DC 20319
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The questionnaire will assess your qualifications for the job. ALL eligible applicants will be referred to NDU which will convene a board to review all of the applicants. NDU will contact the applicants directly they would like to interview. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to drive status updates notification for applicants. You can elect to activate the proactive notification from your USAJOBS profile at any point during the application process to sign-up for automatic alerts when there are status changes for jobs to which you have applied.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
