Clarification from the agency

This position is open to the public.

The Information Technology Specialist (Asset Manager) position will report to Sr. Product Manager in the Federal Judiciary Digital Services Division under the Case Management Systems Office (CMSO). CMSO is under the Department of Program Services, and it is responsible for developing and maintaining case management and related systems for federal appellate, district, and bankruptcy court judges and staff, probation and pretrial services officers, federal defenders, and external stakeholders. The Asset Manager provides expertise on Software Asset Management life cycle, including analyzing and redesigning Software Asset Management process, software requests, license pooling/checks, deployment, and retirement. The incumbent works closely with other offices within the Administrative Office (AO), specifically offices within the Department Technology Services, which is responsible for enterprise-wide technology across the Judiciary and the procurement management division in the Department of Administrative Services.

The duties of the position may include, but are not limited to:

1. Providing software asset management to include licenses, contracts, software licensing agreements, software inventory management, supporting license usage, modeling, optimization. Providing software procurement support.
2. Using of contracting, financial, and asset management tools to support software licensing procurement, inventory, and usage.
3. Overseeing the daily and long-term strategic management of software and technology related hardware within the organization.
4. Developing and implementing procedures for tracking agency assets to oversee quality control throughout their lifecycles.
5. Working with senior management and vendor management functions to review technology resources (hardware/software), expenses, and vendor purchase agreements. Planning, monitoring, and recording software and/or hardware licenses to ensure compliance with vendor contracts.
6. Assisting procurement, financial, and legal departments in analyzing budgets, proposals, and vendor contracts for acquisition, monitoring, and compliance of hardware/software assets.
7. Working with IT management and procurement team to optimize software licensing agreements, identifying potential savings areas, managing software product contracts, and creating automated processes to facilitate software procurement/deployment.
8. Overseeing development and maintenance of tracking system for all hardware/software assets to maintain an accurate inventory and accounting of all assets and their components. Establishing procedures for determining hardware and software system requirements.
9. Reviewing and approving Software License Management processes and procedures. Maintaining software standards, validating product lists, and maintenance contracts within the asset management database.
10. Coordinating software license and maintenance agreement reviews. Managing life cycle of software assets from identification, requisition, ordering, inventory, installation, maintenance to disposal.
11. Identifying, documenting, and reporting license compliance issues by Government end-users and recommend solutions to resolve issues. Providing reports of asset management audit results and upon Government approval, implementing asset management remediation plan for asset management deficiencies.
12. Providing inquiry and reporting access into the asset management system for all assets and inputting, maintaining, updating, tracking, and reporting on all assets throughout the asset life cycle.
13. Maintaining the accuracy of the data in the Asset Management System according to service level agreements. Updating asset records related to all approved Change activities.
14. Performing software license management that supports mission generated requirements and maximizes cost savings to the Government.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience in providing software asset management for licenses, contracts, software licensing agreements, software inventory management, supporting license usage, modeling, optimization; and having hands on experience with contracting, financial, and asset management tools to support software licensing procurement, inventory, and usage.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.