This position is assigned to the Nonappropriated Fund (NAF) Equal Employment Opportunity (EEO) Branch (N9E); Fleet and Family Readiness (N9); Commander, Navy Installations Command (CNIC); Millington, TN. Incumbent serves as Management Analyst responsible for supporting the overall EEO program administration, providing support to program managers and staff, and assuming day-to-day responsibility for providing support for delivery of a wide range of EEO programs.
Summary
This position is assigned to the Nonappropriated Fund (NAF) Equal Employment Opportunity (EEO) Branch (N9E); Fleet and Family Readiness (N9); Commander, Navy Installations Command (CNIC); Millington, TN. Incumbent serves as Management Analyst responsible for supporting the overall EEO program administration, providing support to program managers and staff, and assuming day-to-day responsibility for providing support for delivery of a wide range of EEO programs.
Yes—Local remote (Must reside within 50-mile radius of Washington Navy Yard, Washington, DC. or Millington, TN) authorized with a requirement to report to work occasionally.
Travel Required
25% or less - You may be expected to travel for this position.
Supports EEO Program Director and staff on a variety of operations and functions in the delivery of EEO servicing support.
Provides departmental guidance, scheduling, tasker management, analysis, administrative support and problem solving in matters relating to EEO programs. The EEO Program portfolio includes Affirmative Employment, Disability, Complaints, and Diversity, Equity, Inclusion, & Accessibility.
Coordinates administrative operations within NAF EEO Program. Drafts point papers, briefs, and other items for presentation or information to senior leadership within CNIC, Department of Defense (DOD), Department of the Navy (DON) Office of Equal Employment Opportunity (OEEO), and Equal Employment Opportunity Commission (EEOC).
Serves as a subject matter expert on all correspondence policies. Ensures correspondence is reviewed for content, proper routing, and formatted in accordance with established policy.
Manages electronic filing systems for EEO Program. Drafts and coordinates with other programs in developing internal operating procedures.
Serves as liaison and point of contact for the Program in matters of contract preparation and payment of contract fees and logistics for EEO services (includes but not limited to investigations) for Appropriated Funds (APF) and NAF.
Drafts and submits contracts for execution of funds for EEO investigations for APF and/or NAF, develops purchase requests and sole source justifications, initiates transfer funds requests for payments.
Responds to inquiries from CNIC APF EEO and/or regions for APF or NAF investigations. Tracks and logs all purchase requests, task orders, delivery orders and cash disbursement memos (CDM). Prepares monthly investigations log for APF. Drafts new memorandum of agreements or renewals as applicable. Arranges for replenishment of supplies for NAF EEO Program using government purchase card and other procurement methods.
Prepares various briefings and assists with a wide variety of reporting requirements, projects, and analysis. Prepares monthly/quarterly and ad hoc metrics in support of the EEO programs. Collects data from diverse sources in the analysis and resolution of complex issues. Coordinates NAF EEO Program's data calls via the ETMS2 Tasker system.
Provides logistical and departmental support for the NAF EEO Program. Support includes preparation and management of mail, formatting briefs, copying, faxing, materials distribution, typing, and scanning.
Serves as Kronos timekeeper for the Program, entering and maintaining accurate records of leave and attendance for employees.
Makes arrangements for meetings and conferences; maintains management calendars. Schedules appointments and makes commitments for program managers.
Attends meetings to take minutes and keep informed of changes in program needs, requirements and practices. Serves as coordinator for new and departing employees.
Performs various EEO complaint processing duties, as a collateral duty EEO Counselor, in accordance with EEOC and DOD and DON guidance. Duties include EEO intake, EEO counseling, and processing of formal complaints of discrimination. Explains all available options to employee/applicant, to include the benefits of Alternative Dispute Resolution (ADR). Coordinates with Human Resources (HR), Labor & Employee Relations (LER), or CNIC NAF supervisors to gain information on reported policies/practices and to facilitate resolution of matters where there is no intent to enter the EEO process. Inputs all required information on inquiries and complaints into the ETK [Intellitrak] system for tracking and reporting purposes. May serve as an ADR convener and/or mediator.
Serves as program point of contact for all travel related matters. Coordinates all aspects of the Program Director and NAF EEO's travel; prepares travel orders, makes travel arrangements, prepares itineraries in accordance with JTR/JTFR regulations. Prepares travel vouchers and any necessary correspondence upon completion of trips. Creates, submits, and tracks area clearance requests for employees traveling outside of the U.S.
Facilitates and/or conducts EEO training sessions about EEO subjects (to include but not limited to reasonable accommodations, harassment, No Fear) to employees and managers concerning their rights and responsibilities in the implementation of EEO program requirements
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.
Qualifications
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
Candidate must possess at least 4 years of specialized experience with administrative management principles/techniques to provide administrative support.
Knowledge of and experience with Fleet and Family Readiness/Fleet Readiness Programs.
Knowledge and direct experience with Navy correspondence, including ETMS2 Tasker system; accounting system SAP; employee records system SAP and TWMS; payroll timecards in Kronos.
Knowledge of pertinent laws, regulations and policies related to program/operations area.
Knowledge and direct experience in preparing and editing briefs and arranging meeting logistics.
Comprehensive knowledge and direct experience with computer applications, software and web-based programs.
Knowledge of federal and agency regulations.
Knowledge of FFR and CNIC programs and missions.
Knowledge of information management regulations such as those related to correspondence, mail, publications and filing.
Skill in organizational and administrative management, sufficient to organize and coordinate thorough, systematic, professional efforts to meet the more complex planning needs and unanticipated requirements.
Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook, and Teams).
Ability to review and interpret policy/regulations; evaluate relevance; develop course of action options; take appropriate actions and communicate recommendations. Proven ability to manage and coordinate multiple diverse and complex, multi-faceted projects concurrently.
Ability to manage competing priorities under strict deadlines, while maintaining a high level of attention to detail.
Ability to work as a team member or individual and work effectively with various levels of management activity employees.
Ability to communicate effectively both orally and in writing.
Education
This position does not have a positive education requirement.
Additional information
PLEASE NOTE: This is a NAF position. Although NAF employment is considered federal employment, benefits from the General Schedule (GS) side do not transfer to NAF positions. This includes medical, dental, life insurance, and long-term disability. You will have 31 days from your date of hire to elect these benefits on the NAF side. Please also note: service credit for the purposes of pay setting and other benefits only apply for applicants who move from a GS DoD position to a NAF DoD position. This relates to benefits such as pay setting, leave balance transfer, and service computation date (SCD) for leave accrual purposes. If you are not in a DoD position, you may, however, be eligible for Retirement Portability. Depending on your federal service history, you may be eligible to make a one-time election to keep your FERS/TSP while you are in a NAF position.
Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period.
Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
The following documents are required at the time of application:
Resume
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 03/16/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The following documents are required at the time of application:
Resume
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 03/16/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
