MCC is seeking an Administrative Support Specialist to join the Office of General Counsel's Administrative Law team. You will provide support to programs on ethics, Freedom of Information Act (FOIA), and whistleblower protection, and will work with attorneys on an array of tasks to support operations of the team.
Although the position is advertised equivalent to GS-11, MCC uses a pay banded system to compensate employees. This position is pay band 4C which is generally equal to GS-11.
Summary
MCC is seeking an Administrative Support Specialist to join the Office of General Counsel's Administrative Law team. You will provide support to programs on ethics, Freedom of Information Act (FOIA), and whistleblower protection, and will work with attorneys on an array of tasks to support operations of the team.
Although the position is advertised equivalent to GS-11, MCC uses a pay banded system to compensate employees. This position is pay band 4C which is generally equal to GS-11.
Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Disabilities Program, etc.
Coordinates various administrative tasks and problem solves to support efficient operations of the administrative law portfolio. Serves as the administrative point of contact for the Administrative Law group and also performs administrative tasks in support of OGC's programs on ethics, Freedom of Information Act (FOIA), and whistleblower protection.
Provides assistance in preparing, monitoring, maintaining, and following up on a variety of confidential actions, as well as special management related projects. Prepares and tracks correspondence, reports, training materials, policies, and regulations. Proofreads legal documents, coordinates calendars, and schedules depositions.
Creates, revises, and maintains various automated systems to track reports, work products, and information related to the administrative law portfolio. Drafts and finalizes internal administrative procedures and delegations of authority.
Drafts correspondence and notifications, monitoring program email accounts, requests documents and information, prepares reports, and supports audit functions.
Revies and analyzes FOIA requests and records, ensuring the FOIA reading room is up to date, and ensuring that FOIA reports are accurately and timely filed.
Serves as the contracting officer representative (COR) or program manager to support departmental contracts as assigned and provides ongoing contract management. Tracks and manages contracts and charge card activity and prepares necessary reports.
Assists in the planning and coordination of travel, including formulating schedules and securing necessary travel authorizations and clearances, visas, tickets, and other transportation and accommodation requirements.
Performs administrative tasks in support of planning and coordinating attorney training requests. Assists with training and professional dues reimbursements.
Perform tasks in support of preparing and managing the OGC budget. Monitors and tracks related expenditures and prepares summaries and reports for management.
Conducts research and compilation of data from diverse sources, extracts and assembles information, conducts analysis and may develop reports and presentations. Serves as a notary.
Must be able to obtain and maintain a federal security clearance
More than 1 job may be filled if additional vacancies occur within 120 days
Relocation expenses will not be paid
Some domestic and international travel may be required
Qualifications
To qualify for pay band 4C applicants must meet one of the following:
Have at least one year of specialized experience relevant to the position duties and comparable to the MCC Pay Band 5 (GS-9) or an equivalent level which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position. For this position, this experience is defined as; coordinating administrative program operations and activities such as travel, budget, contracts, scheduling, etc.; using automated systems to track work activities, correspondence, prepare reports, coordinate activities, etc.; experience with basic legal terminology in order to proofread documents and to edit and draft correspondence; experience providing administrative support to attorneys; and preparing correspondence, recommendations, reports, and memoranda and reviewing and editing documents for accuracy. Note: This experience MUST be well documented within your resume or application.
OR
(2) Applicants may also qualify based on completing requirements for a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Such education must be related to the work of the position and demonstrate the knowledge, skills, and abilities necessary to do the work of this position.
OR
(3) Applicants may qualify based on equivalent combinations of successfully completed education and experience may be used to meet the experience requirements. Such education must be related to the work of the position and demonstrate the knowledge, skills, and abilities necessary to do the work of this position.
Highly Desirable: Basic knowledge of the Freedom of Information Act (FOIA) and Privacy Act and related regulations, guidance, and procedures.
Highly Desirable: Knowledge of basic legal terminology in order to proofread documents and to edit and draft correspondence.
Highly Desirable Basic knowledge of federal ethics laws and related regulations, guidance, and procedures.
Time-in-Grade: Time-in-grade requirements apply. You must have one year of Federal service equivalent to MCC Pay Band 5 or GS- 9 to be eligible for pay band MC- 4C.
Applicants are strongly encouraged to ensure the work history portion thoroughly documents the duties, responsibilities, and accomplishments that are directly related to this position in order to verify specialized experience.
A new hire's direct and overall experience are critical factors in determining a salary offer. It is important that your resume fully reflects all of your directly related work experience. Salary offers include three key factors:
The selectee's directly related experience at the same level as the position.
The selectee's overall experience in a particular area.
The salaries of employees in similar positions and with similar levels of experience.
MCC also takes the selectee's skill set into account. Applicants should note that salary offers seldom fall near the upper end of the salary range listed in the vacancy announcement. Salary may be set from the minimum to the midpoint of the salary range of the pay band. In some instances, based on a selectee's extensive experience directly related to the position, salary may be set at or above the mid-point up to the maximum salary for that pay band. See information on MCC base pay ranges and salary structure (https://www.mcc.gov/careers/compensation/.
Additional information
RECRUITMENT/RELOCATION BONUS may be authorized for this position. If you are not a current federal employee this position may authorize a one time Recruitment bonus to be paid over a specified period. Selected individual will be required to a sign service agreement prior to receiving any bonus payments.
If you are a current federal employee this position may authorize a one time Relocation bonus to be paid over a specified period. Selected individual will be required to a sign service agreement prior to receiving any bonus payments.
Selectee may qualify for credit toward annual leave accrual, based on prior work experience.
SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. "The position may be filled by reassignment, change to lower level, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position."
Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.
Pay: Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.
The recommended salary may be at any point in the range listed for this vacancy.
Selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower pay band level does not guarantee promotion to the full performance level, nor is the promise of promotion implied.
PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
Selectee may be required to complete a Public Financial Disclosure Report (OGE Form 278) or a Confidential Financial Disclosure Form (OGE 450).
Probationary/Trial Period: You may be required to serve a one-year probationary/trial period.
Government Travel Card - You must be able to obtain and maintain a Government contractor issued travel card to be used for official business.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire.The HR Office and/or Subject Matter Expert (SME) will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as
Minimum Qualifications
Technical Competence
Writing
Based on the information you provided in your application package, we will assign you to one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.
If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Unofficial college transcripts - if the position has an education requirement or if you are using education to qualify "Unofficial" transcripts are acceptable. If selected for the position, you must provide an official transcript before appointment.
Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) if applying under VEOA or VRA. For more information regarding eligibility requirements, please go to:https://www.fedshirevets.gov/
Copy of SF-50, Notification of Personnel Action (such as promotion, reassignment, within-grade increase, or new appointment which shows your tenure/status, grade, salary/pay).
If you are a displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or the Career Transition Assistance Program (CTAP). Eligible ICTAP/CTAP employees within the commuting area must submit proof of eligibility. See http://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/#transition
Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) should indicate the type of appointment on your application and provide supporting documentation as provided by that authority. See https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/
If you are a current or former political appointee (Schedule A, Schedule C, Non-career SES or presidential appointee employee), you must submit a copy of a your SF-50, along with a statement that provides the following information regarding your most recent appointment (position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee, agency, beginning and ending dates of appointment, etc.).
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Once your application is ready, you'll be sent from USAJOBS to the application system. Follow the prompts to complete your application and the occupational questionnaire. Please ensure that you click the Submit My Answers button at the end of the process.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account at www.usajobs, select Application Status, and click on the more information link under the application status for this position. To verify uploaded documents have been processed, please wait to ensure they have cleared the virus scan.
The complete Application Package must be submitted by 11:59 PM (EST) on 03/13/2024.
Office of General Counsel OGC
1099 14th St NW
Washington, DC 20005
US
Next steps
Upon receipt of the online questionnaire, you will receive an acknowledgement email that your submission was successful. We will assess your experience and transcript(s) (if appropriate), identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interview. We will notify you by email after each of these steps have been completed. We expect to make a final job offer within 40 days after the deadline for applications.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Unofficial college transcripts - if the position has an education requirement or if you are using education to qualify "Unofficial" transcripts are acceptable. If selected for the position, you must provide an official transcript before appointment.
Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) if applying under VEOA or VRA. For more information regarding eligibility requirements, please go to:https://www.fedshirevets.gov/
Copy of SF-50, Notification of Personnel Action (such as promotion, reassignment, within-grade increase, or new appointment which shows your tenure/status, grade, salary/pay).
If you are a displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or the Career Transition Assistance Program (CTAP). Eligible ICTAP/CTAP employees within the commuting area must submit proof of eligibility. See http://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/#transition
Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) should indicate the type of appointment on your application and provide supporting documentation as provided by that authority. See https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/
If you are a current or former political appointee (Schedule A, Schedule C, Non-career SES or presidential appointee employee), you must submit a copy of a your SF-50, along with a statement that provides the following information regarding your most recent appointment (position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee, agency, beginning and ending dates of appointment, etc.).
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Once your application is ready, you'll be sent from USAJOBS to the application system. Follow the prompts to complete your application and the occupational questionnaire. Please ensure that you click the Submit My Answers button at the end of the process.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account at www.usajobs, select Application Status, and click on the more information link under the application status for this position. To verify uploaded documents have been processed, please wait to ensure they have cleared the virus scan.
The complete Application Package must be submitted by 11:59 PM (EST) on 03/13/2024.
Office of General Counsel OGC
1099 14th St NW
Washington, DC 20005
US
Next steps
Upon receipt of the online questionnaire, you will receive an acknowledgement email that your submission was successful. We will assess your experience and transcript(s) (if appropriate), identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interview. We will notify you by email after each of these steps have been completed. We expect to make a final job offer within 40 days after the deadline for applications.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
