This is a journeyman level position in the FOIP Office for Investigations that entails responsibilities at the full performance level. The incumbent will manage multiple workloads with competing deadlines; analyze requests to determine type and proper handling procedures; evaluate accuracy and completeness of requests in accordance with requirements of the FOI and Privacy Acts; complete outreach to resolve discrepancies or seek additional information; and create/update data entries for requests.
Summary
This is a journeyman level position in the FOIP Office for Investigations that entails responsibilities at the full performance level. The incumbent will manage multiple workloads with competing deadlines; analyze requests to determine type and proper handling procedures; evaluate accuracy and completeness of requests in accordance with requirements of the FOI and Privacy Acts; complete outreach to resolve discrepancies or seek additional information; and create/update data entries for requests.
This announcement is open to: All U.S. Citizens who reside or are currently employed in the Boyers, PA local commuting area (LCA). The defined local commuting area (LCA) can be found under the "Duties" section of this job announcement.
As a FOIA and Privacy Technician you will be responsible for the following duties:
Logging and reviewing all Privacy Act, Freedom of Information Act, and Amendment requests for completeness, and requesting additional information when requests are not complete.
Conducting searches of the BI Mission systems to identify all responsive documents and retrieves all necessary files on subjects of requests, including any FOI/PA files for previous requests processed.
Processing requests for copies of SF forms and any type of application form (e.g., OF-306) from subjects as well as agencies; including the release of these forms to the requester in accordance with Privacy Act requirements and DoD Privacy regulations.
Processing non-complex requests for investigative files on subjects, in accordance with Privacy Act requirements and DoD Privacy regulations, when the responsive record is a non-issue SAC, SACI, NAC, and NACI, an unacceptable result, or an OFI-79.
Receiving & returning telephone inquiries from Federal agencies, internal personnel, subjects of investigation, and the general public.
Performing records retention and disposition activities for investigative records, microfilm files/rolls, and FOI/PA program records.
Creating and updating accurate electronic tracking records for FOI/PA workloads.
Boyers, PA Local Commuting Area defined:
All U.S. Citizens who reside or currently employed in the Boyers, PA local commuting area, which includes the Pennsylvania counties of Butler, Clarion, Armstrong, Allegheny, Beaver, Lawrence, Mercer, Crawford, Erie, Venango, Jefferson, Indiana, and Westmorland; Ohio counties of Columbia, Trumbull, and Mahoning; and all cities existing in Pennsylvania or Ohio within the geographic area bounded by the outer boundaries of the combined areas of the aforementioned counties.
Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
Resume and supporting documents received by 11:59PM EST will be considered
This is a Drug Testing designated position
Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
Work Schedule: Full Time
Overtime: Occasionally
Tour of Duty: Flexible
PCS (Permanent Change of Station): Not Authorized
Fair Labor Standards Act (FLSA): Non-Exempt
Financial Disclosure: Not Required
Telework Eligibility: This position is telework eligible, but is not a full time telework position. The incumbent will be required to report to the office on a routine basis.
If selected, the incumbent must obtain and maintain appropriate security clearance as indicated in job announcement.
Qualifications
The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: Miscellaneous Clerk and Assistant Series 0303 (opm.gov) for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 03/11/2024
Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.
You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade GG/GS-06 in the Federal service and are prepared to take on greater responsibility. Generally, this would include one year or more of such specialized experience.
Specialized experience for this position includes:
Review records requests for completeness; and coordinate with requesters, in writing and verbally, to resolve discrepancies, obtain additional information as needed, and/or to answer general inquiries.
Process non-complex requests for personal records (such as HIPAA records, investigations, etc.). This entails identification of responsive records, preparation of the records for release to the requester, and issuance of the response packet to the requester.
Create, update, track, and store records in a case or records management system.
Comprehensive and practical experience using Word, Excel, Adobe Acrobat or Pro, Outlook, a workload management application, and scanners.
Manage a variety of tasks and voluminous workload with short suspense time frames, and adapts to changing priorities to ensure deadlines are met.
Specifically you will be evaluated on the following competencies:
Customer Service (Clerical/Technical) - Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services.
Reasoning (Clerical/Technical) - Discovers or selects rules, principles, or relationships between facts and other information.
Self-Management - Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.
Reading - Learns from written material by determining the main idea or essential message. Recognizes correct English grammar, punctuation, and spelling.
Writing - Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
Education
As a general rule, education is not creditable above GS-5 for most positions covered by this standard Miscellaneous Clerk and Assistant Series 0303 (opm.gov); however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
If substituting education for experience at the GG-07 level, you must possess one full academic year (18 semester hours or 27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position.-OR- Combination of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.
If substituting or combining education for experience, transcripts MUST be provided. Failure to provide transcripts will result in you being rated ineligible for this position.
Superior Academic Achievement does not apply to DCIPS positions.
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.
If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
Selection under this appointment authority does not confer civil service competitive status.
All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc.
Resumes should NOT include: Classified information/SSN/Photo of yourself/personal information (gender, religion, affiliation etc/Encrypted digitally signed docs). Resumes with this prohibited information will be automatically ineligible for consideration.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Read the job opportunity carefully to make sure you have included all required contact information. Include dates, hours, level of experience and examples for each work experience
For each work experience you list, make sure you include:
Start and end dates (including the month and year).
The number of hours you worked per week.
The level and amount of experience-for instance, whether you served as a project manager or a team member helps to illustrate your level of experience.
Examples of relevant experiences and accomplishments that prove you can perform the tasks at the level required for the job as stated in the job announcement. Your experience needs to address every required qualification.
If your resume does not clearly outline details for each position as noted, you may be deemed "not referred" for this position.
Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).
Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
The following documents are REQUIRED:
1. Your resume:
Area of consideration is limited to the BOYERS, PA local commuting area. You must reside OR be currently employed within a reasonable distance of the advertised position's location(s). Please ensure your resume reflects your current home address and/or employer's address as this will be used to determine the area of consideration eligibility requirement when an SF50 is not applicable
Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
Your resume must include your name and contact information and support the specialized experience described in this announcement.
For qualifications determinations your resume must contain the dates of employment (i.e., Month/Year to present). YourGRADEmust be listed for all government job entries on your resume. (See How You will be Evaluated)
College transcript(s) required if qualifying based on education. We accept unofficial transcripts, as long as they contain your name, the name of the school, the date and degree that was awarded or conferred, and the lists of classes and credits earned.
3. Veteran's Documents:
If applying for Veteran's preference, please provide a copy of your DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
Future Military Retirees: You are required to submit a copy of your "official" Retirement (NOTE: Member 4 Copy is preferred, but we will accept copies that show character of service i.e. "honorable or general-under honorable conditions." The Member 1 copy will not be accepted), OR if your DD214 has yet to be approved, a Retirement Letter will be accepted up to 120 days prior to retirement signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters which must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable).
If, you are taking leave prior to your retirement date, you must provide a copy of your "approved" terminal leave request form (must show "Terminal" or "Other- Transition") or the Approved Terminal/Other-Transition Leave Start Date must be indicated on your Retirement Letter. If you are not taking leave prior to your separation date you are not required to provide a terminal leave request form or indicate a Leave Start Date on your Statement of Service.
Future Military Separatees (Not Retiring): You are required to submit a copy of your "official" DD214 (NOTE: Member 4 Copy is preferred, but we will accept copies that show character of service i.e. "honorable or general-under honorable conditions." The Member 1 copy will not be accepted), OR if your DD214 has yet to be approved, a copy of your most recent active duty orders for separation or a statement of service letter will be accepted up to 120 days prior to separation which must reflect the Type of Discharge, and Character of Service (i.e. honorable).
If, you are taking leave prior to your separation date, you must provide a copy of your "approved" terminal leave request form (must show "Terminal" or "Other-Transition") or the Approved Terminal/Other-Transition Leave Start Date must be indicated on your Statement of Service. If you are not taking leave prior to your separation date you are not required to provide a terminal leave request form or indicate a Leave Start Date on your Statement of Service.
NOTE: Active duty members are not eligible for appointment unless currently on terminal leave.
4. SF-50:
All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.
If selected, additional documentation may be required prior to appointment.
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
Defense Counterintelligence and Security Agency
27130 Telegraph Road
Quantico, VA 22134
US
Next steps
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. Note: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
The Defense Counterintelligence and Security Agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis.
This announcement may be used to fill additional vacancies.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).
Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
The following documents are REQUIRED:
1. Your resume:
Area of consideration is limited to the BOYERS, PA local commuting area. You must reside OR be currently employed within a reasonable distance of the advertised position's location(s). Please ensure your resume reflects your current home address and/or employer's address as this will be used to determine the area of consideration eligibility requirement when an SF50 is not applicable
Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
Your resume must include your name and contact information and support the specialized experience described in this announcement.
For qualifications determinations your resume must contain the dates of employment (i.e., Month/Year to present). YourGRADEmust be listed for all government job entries on your resume. (See How You will be Evaluated)
College transcript(s) required if qualifying based on education. We accept unofficial transcripts, as long as they contain your name, the name of the school, the date and degree that was awarded or conferred, and the lists of classes and credits earned.
3. Veteran's Documents:
If applying for Veteran's preference, please provide a copy of your DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
Future Military Retirees: You are required to submit a copy of your "official" Retirement (NOTE: Member 4 Copy is preferred, but we will accept copies that show character of service i.e. "honorable or general-under honorable conditions." The Member 1 copy will not be accepted), OR if your DD214 has yet to be approved, a Retirement Letter will be accepted up to 120 days prior to retirement signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters which must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable).
If, you are taking leave prior to your retirement date, you must provide a copy of your "approved" terminal leave request form (must show "Terminal" or "Other- Transition") or the Approved Terminal/Other-Transition Leave Start Date must be indicated on your Retirement Letter. If you are not taking leave prior to your separation date you are not required to provide a terminal leave request form or indicate a Leave Start Date on your Statement of Service.
Future Military Separatees (Not Retiring): You are required to submit a copy of your "official" DD214 (NOTE: Member 4 Copy is preferred, but we will accept copies that show character of service i.e. "honorable or general-under honorable conditions." The Member 1 copy will not be accepted), OR if your DD214 has yet to be approved, a copy of your most recent active duty orders for separation or a statement of service letter will be accepted up to 120 days prior to separation which must reflect the Type of Discharge, and Character of Service (i.e. honorable).
If, you are taking leave prior to your separation date, you must provide a copy of your "approved" terminal leave request form (must show "Terminal" or "Other-Transition") or the Approved Terminal/Other-Transition Leave Start Date must be indicated on your Statement of Service. If you are not taking leave prior to your separation date you are not required to provide a terminal leave request form or indicate a Leave Start Date on your Statement of Service.
NOTE: Active duty members are not eligible for appointment unless currently on terminal leave.
4. SF-50:
All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.
If selected, additional documentation may be required prior to appointment.
To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.
To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.
Defense Counterintelligence and Security Agency
27130 Telegraph Road
Quantico, VA 22134
US
Next steps
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.
The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.
REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. Note: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
The Defense Counterintelligence and Security Agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis.
This announcement may be used to fill additional vacancies.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
