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This position is located in the Global Legal Collection Directorate, Law Library.
The position description number for this position is 407100.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, non-bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
12/26/2023 to 01/18/2024
$64,957 - $84,441 per year
GS 09
No
Yes—as determined by the agency policy.
Not required
No
Permanent - Position
Full-time - Flexitime.
Excepted
09
No
No
VAR002669
767754400
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
The position serves as the Administrative Specialist in the Global Legal Collection Directorate (GLCD), Law Library (LL) within the Library Collections and Services Group (LCSG) at the Library of Congress (LOC). The position reports directly to the Assistant Law Librarian for Collections. Incumbent provides full administrative support for GLCD staff.
The incumbent carries out programmatic and administrative responsibilities and prioritizes and plans project activities and uses in-depth knowledge of and skills in research and presentation techniques, interacting with high-level contacts, personnel management; micropurchasing; office equipment and procurement procedures; records management; time and attendance; staff training and development programs and requirements; program evaluation and other related activities.
The incumbent works with the Law Library operations offices to assure that central administrative support is provided to GLCD as needed, that effective communications are maintained, and that problems are resolved expeditiously as they arise. The GLCD Administrative Specialist recommends policies and procedures as needed to improve management effectiveness and efficiency.
With the supervisor's assistance, performs and monitors administrative management requirements for the Directorate, including numerous sections. Applies administrative policies and procedures, maintaining various systems such as Momentum, Performance Management Repository (PMR), USA Performance, eManagement, EmpowHR, WebTA, Serena and E2 to handle financial transactions, leave, personnel, travel, training, and other staff requirements.
Drafts correspondence, recommendations, reports, and memoranda related to management and administrative issues. Receives and reviews all incoming correspondence. Coordinates information and responses with appropriate staff and offices to assure consistency and conformance with program policies and viewpoints. Writes correspondence, memoranda, or other documents relevant to programmatic activities.
Provides advice and guidance to managers and employees on administrative issues, questions and situations. Determines pertinent issues and collects relevant information from a variety of sources. Reviews information and applies standard analytical techniques. Serves as the directorate liaison with Financial Management Directorate (FMD) and the Employee.
Assists with the strategic and directional development of the Directorate. Assist in developing and monitoring annual work plans and associated deliverables and results/outputs. Incumbent develops new, better or different ideas, methods, solutions or initiatives that result in improvement of Law Library’s products and services to all categories of users. Interacts with a wide variety of internal and external stakeholders handling issues with tact and discretion.
Conducts research and provides information as needed. Plans and develops new methods for coordinating the programmatic work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work of the organization. Schedules meetings and makes arrangements such as preparing agendas, notifying participants, and arranging briefings and similar matters. Develops background information and composes drafts of introduction and speeches to be presented at various meetings by managers.
Prepares, reviews, and receives all correspondence for the supervisor. Screens publications, directives, and periodicals, bringing items of significance to the supervisor's attention. Answers mail that can be handled personally, and navigates the subordinate levels of organizational hierarchy to determine the appropriate staff members to handle technical matters to respond to inquiries from telephone callers and personal visitors, following up to ensure a timely and thorough response.
Assists with routine communications, reviews outgoing correspondence for clarity, consistency, completeness, and compliance to organizational policy. Discusses unsatisfactory correspondence directly with the originator and arranges for rewriting. Contacts top-level officials to develop information and assemble data not readily available for use by the supervisor in replying to correspondence. Develops materials for the supervisor's use in public speaking engagements, compiles information packages, and drafts scripts for events and presentations.
Assists with organization of sensitive resources and ensures that they are stored in appropriate locations. Facilitates the GLCD’s participation in the annual records review and cleanup (ARRC).
Provides guidance to GLCD staff on records management program implementation and compliance with the Federal Records Act and applicable Library of Congress Regulations and Directives. Sets up and maintains systems to control purchasing and use of supplies. Assures that all budget deadlines for ordering are adhered to.
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Knowledge of administrative management and support.**
Ability to communicate in writing.**
Ability to utilize computer technology.**
Ability to plan, organize and execute work.
Ability to communicate effectively other than in writing.
There are no education requirements for this position.
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.
The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.
Applicants must submit a complete application package that is received by the closing date of this announcement.
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.
The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.
Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.
The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.
A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.
Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.
You will be evaluated for this job based on how well you meet the qualifications above.
The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section 8.5, at: Merit Selection Plan
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/767754400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.