VHA has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource functions and services to the Network level.
The Administrative Officer will have extensive knowledge and experience in Budget, Fiscal, Space Planning, Property Management, Procurement, Supply Administration, Administrative Management, Human Resources/Personnel Management and familiar with providing support and planning to a large Service Line
VHA has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource functions and services to the Network level.
The Administrative Officer will have extensive knowledge and experience in Budget, Fiscal, Space Planning, Property Management, Procurement, Supply Administration, Administrative Management, Human Resources/Personnel Management and familiar with providing support and planning to a large Service Line
Final pay will be based on actual location of assignment within VISN 4
This announcement is for current VHA and Federal Agency Employees. First area of consideration will be given to V4 employees. Area of consideration - 1) commuting distance of Pittsburgh campus and 2) commuting distance of a VISN 4 facility All applicants must ensure that they have included one or more SF50's showing both current (SF50 dated 2022) employment status and if applicable additional SF50s to demonstrate 1+ year equivalent to a GS09 grade level or higher.
This position serves as the Administrative Officer for VISN 4's Human Resource Management section with administrative responsibility, accountability and oversight for HR programs and activities. Major duties and responsibilities include:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS09 position, you must have served 52 weeks at the GS07, and or a GS11 position, you must have served 52 weeks at the GS09. The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
GS09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS07) in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Entry-level/mid-level trainee - The incumbent is given a variety of developmental assignments in order to broaden skills and provide experience for
progressively more complex assignments. The incumbent continues to gain experience and to develop their knowledge, skill and abilities through the completion of more complex assignments and the exercise of increasing authority and responsibility. The incumbent will gradually assume all the duties and responsibilities of those described in the full performance position description for the Administrative Officer GS-341-11 PD00948-0. The incumbent will receive guidance and training with the expectation of functioning at the full performance level (GS-11). The incumbent will work under limited supervision and as the incumbent progresses the amount of supervision will decrease.
-Routinely displays courteous and respectful behavior to all customers. Greets others with a smile; acknowledges presence of others and uses appropriate salutations. Projects a positive and professional image of the Medical Center. Provides advice that is timely, responsive and
accurate. Maintains appropriate rapport with internal and external customers to facilitate the accomplishment of the medical center goals and mission. Keeps supervisor and/or team leader informed of difficult and/or controversial issues and unique problems. Takes action to effectively solve problems before they have an adverse impact on the organization or other employees. Incorporates the VA Core Values of Integrity, Commitment, Advocacy, Respect and Excellence in all interactions. Protects the data from unauthorized release or from loss, alteration, or unauthorized deletion. Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computer
access agreement that the employee signs.
GS11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS09) in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to: Answering inquiries regarding types of vacancies and announcements, procedures for filing applications, receipt and disposition of applications, and general questions concerning Federal Employment; Applying a standardized body of HR rules, procedures and operations concerning recruitment and placement sufficient to explain and perform a range of technical and clerical procedures; resolve recurring problems, answer general questions from supervisors and employees regarding procedures for staffing positions; Determining appointment eligibility; Appropriately referring applicants; Informing applicants of job vacancies for which they may be eligible to apply; Reviewing personnel action requests for accuracy of coding and completeness of supporting documents, etc.; Interpreting and applying standard HR rules, procedures and requirements related to an HR functional area (i.e. employee benefits, recruitment and placement, personnel/payroll processing, classification, employee/labor relations, employee development) in order to prepare a variety of personnel documents and experience performing customer service activities by responding to HR related inquiries in person or in writing; Communicating with a wide variety of clients to explain the various recruitment and application processes; establish and maintain filing systems; Utilizing automated systems such as Microsoft Word, Excel, Access programs, and web-based systems; Processing requests for personnel action; Making decisions, resolving problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures; Providing in-processing services for new employees; and Providing a wide range of information with respect to employee benefit programs such as health benefits, life insurance, thrift savings plan, and providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc.
You will be rated on the following Competencies for this position:
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12231837.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
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