The incumbent is assigned primary responsibility for ensuring uniform grant policy, federal compliance, and management throughout the agency; developing, recommending, and implementing pre and post-award grant policy, and fiscal grant requirements, including those associated with electronic grants and payment systems.
Summary
The incumbent is assigned primary responsibility for ensuring uniform grant policy, federal compliance, and management throughout the agency; developing, recommending, and implementing pre and post-award grant policy, and fiscal grant requirements, including those associated with electronic grants and payment systems.
If selected for the Director (Grants, Policy and Management) position, the incumbent is responsible for developing, writing, editing, and obtaining internal and external clearances for the agency's grant-making vehicles, to include the annual program Notice of Funding Opportunities (NOFOs) and the agency's special initiatives, cooperative agreements, and other funding mechanisms. Additionally, the position coordinates programmatic interagency agreements and memorandums of understanding with other appropriate offices within the Agency. Typical work assignments will include:
Developing, recommending, and implementing policies and procedures related to pre and post-award grant policy and administration, managing all activities and supporting processes and procedures related to post-award fiscal grant management. Performing evaluations of the Agency's grant management and fiscal reporting requirements. Certifying the accuracy of financial data, ensuring that allocations are not exceeded.
Manages the maintenance and updates to the IMLS Grants Administration Manual, which serves as the guiding policy and procedure document for managing IMLS grant awards. Keeps the manual current and keeps IMLS program staff informed of revisions. Meets with program staff and management to incorporate new ideas to better serve the needs of the agency.
Leads the Agency's Grants Management Working Group to coordinate successful migration of data from legacy grant management systems and records, incorporate new ideas to better serve the needs of the Agency, and ensure compliance with existing and new Government-wide guidance and direction.
Coordinates recommendations for new and revised grants administration policies with Agency Leadership and management for approval by the Agency's Director. This includes where the IMLS Electronic Grants Management System (eGMS) processes intersect with the agency grant management policies and procedures.
Establishes and maintains liaison with other Federal agencies on matters related to grants policy and management. Represents the Agency in meetings with grantees, and in high-level policy discussions with other Federal agencies on grant-related matters.
Submits required fiscal reports to the agency leadership as well as the agency's accounting service provider. Prepares audit reports as required, overseeing the response to OGPM audit reports issued by the federal Office of the Inspector General (OIG) and the Agency's independent auditors.
Analyzes, interprets, and advises management on federal requirements that affect grants management and the impact it may have on the Agency. Develops and disseminates new policies and procedures to ensure the requirements are implemented in the agency and by grantees and collaborates with internal offices to build and modify the taxonomy of data collection forms that support the strategic goals, objectives and indicators.
Recommends and develops guideline materials for applicants and grantees, working with other staff in suggesting changes in fiscal, grant or contract terms. Establishes and maintains excellent working relationships with the agency's leadership team, managers, and the staffs of these officials, ensuring that the policies and procedures related to grants administration are coordinated agency-wide.
Manages the quality control, use of the Agency's Electronic Grants Management System (eGMS) in partnership with internal and external stakeholders.
Males born after 12-31-59 must be registered for Selective Service
May be required to successfully complete a probationary period.
If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
Relocation expenses will not be authorized.
Résumé and supporting documents (See How To Apply).
You must meet all qualification requirements upon the closing date of this announcement.
Qualifications
MINIMUM QUALIFICATIONS: Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
GS-15: To be eligible at the GS-15 grade level, you must have at least one year of specialized experience equivalent to the GS-14 grade level; You must meet at least three of the following specialized experience as: (1) Expertise in Project Management and Coordination; (2) Leads a grant management program; (3) Develops grants management regulations, policies, and procedures; (4) Communicating policy development and the representation of data; (5) Applies innovative approaches to simplify grant management processes.
NOTE: Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Education is not a substitute for specialized experience at the GS-15 grade level.
Additional information
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: OPM Career Transition Assistance Program .
Selective Service Registration: Males born after 12-31-59 must be registered or exempt from Selective Service (see: Selective Service System Registration).
Veterans Preference: If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
HIRING INCENTIVES:
Eligible for Student Loan Repayment Program
Eligible for Tuition Assistance Program
This position is telework eligible
Non-Bargaining Not Covered Position: This is a non-bargaining unit position.
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:
Best Qualified
Highly Qualified
Qualified
The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category.
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:
Creativity and Innovation:
Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.
Customer Service:
Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Interpersonal Skills:
Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Self-Management:
Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Planning and Evaluating:
Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
The Occupational Questionnaire will take you approximately 20 minutes or less to complete.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes: 1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position. 3. (Required if you meet qualifications based on education): An unofficial college transcript. (Note: If you are selected for this position, official transcriptwill be required prior to your first day.) 4. (Required, if applicable): If you are CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action: a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal. 5. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans.
All applicants must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.To verify the status of your application, log into your USAJOBS account at USAJOBS LOGIN, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the Assessment Questionnaire, click on the following link: https://apply.usastaffing.gov/.
IMLS
955 L'ENFANT PLAZA NORTH, SW
SUITE 4000
WASHINGTON, DC 20024
US
Next steps
Once the announcement has closed, a review of your résumé and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes: 1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position. 3. (Required if you meet qualifications based on education): An unofficial college transcript. (Note: If you are selected for this position, official transcriptwill be required prior to your first day.) 4. (Required, if applicable): If you are CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action: a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal. 5. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans.
All applicants must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.To verify the status of your application, log into your USAJOBS account at USAJOBS LOGIN, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the Assessment Questionnaire, click on the following link: https://apply.usastaffing.gov/.
IMLS
955 L'ENFANT PLAZA NORTH, SW
SUITE 4000
WASHINGTON, DC 20024
US
Next steps
Once the announcement has closed, a review of your résumé and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
