Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement # More than one selection may be made from this announcement.

The Administrative Officer (Hospital Manager) works under general supervision of a departmental supervisor, and alongside clinical veterinarians and pathologists. The supervisor explains desired objectives and where to draw upon required information and provides deadlines and options. 

In this position, you will:

• Ensure Veterinary Hospital is maintained tour ready and is meet regulatory compliance, and standards.
• Serve as Safety Officer and Pest Management contact for non-animal areas.
• Maintain weekly, monthly, semi-annual, and annual reports by ensuring submission of reports are timely and accurate.
• Conduct research of vendors for repairs and equipment by getting price quotes and certificates of insurance of service contracts.
• Maintain a purchase card and process purchase orders and completes the necessary training required.
• Order supplies and coordinates payment of outside laboratories.
• Manage departmental funds in accordance with fiscal, procurement and travel regulations.
• Responsible for overseeing storage and filing of all medical records by ensuring compliance of regulations.
• Maintain permits and licenses for staff and facilities to include Standard Operating Procedures.
• Track all equipment and vehicle repairs and approves repair when required.
• Manages minor building repairs, renovations such as painting, moving furniture.
• Maintains diagnostic lab partnerships by working with external labs, sample processing, testing, to include the availability and pricing.
• Support pathologists in clerical, administrative, scientific tasks.
• Serve as Contracting Officer’s Technical Representative (COTR) for purchase orders.
• Maintain inventory of supplies, equipment, contracts, and warranties.
• Maintain a purchase card and process purchase orders and completes the necessary training required.
• Ensures expenditures do not exceed allocations of funds and maintain record for purpose of account reconciliation and expense management.
• Serves as Data and Health Records Manager overseeing all staff in the medical records area.

Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as overseeing operational support, administrative support, facilities management, maintenance, departmental safety, property management, budget, equipment acquisition and supplies, procurement and medical records management of Veterinary Hospital and facilities.  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher-level graduate education leading to such a degree.

or

LL.M., if related

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

• Skill in overseeing staff and facility of Veterinary hospital providing operational and administrative support.
• Knowledge of facilities management, maintenance, departmental safety requirements, property management, formulation/execution of budget, equipment acquisition, maintain supplies, and inventory.
• Knowledge of maintaining of laboratory to include external processing of samples, testing and the pricing of external solicitation.
• Knowledge in maintaining medical records in compliance with federal regulations.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.