These job openings are in the Bureau for Humanitarian Assistance (BHA), Office of Humanitarian Business and Management Operations (HMBO), Human Resources and Administrative Management Services Division (HRAMS), Talent Acquisition Management and Outreach (TAMO), Staffing, and Operations and Logistics Teams.
Summary
These job openings are in the Bureau for Humanitarian Assistance (BHA), Office of Humanitarian Business and Management Operations (HMBO), Human Resources and Administrative Management Services Division (HRAMS), Talent Acquisition Management and Outreach (TAMO), Staffing, and Operations and Logistics Teams.
Independently performs administrative management functions that service and/or fulfill several organizational requirements.
Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues.
Addresses routine day-to-day operating problems or issues within the human resources area.
Reviews and analyzes documentation and records control procedures for agency program.
Assists team in identifies and performs routine liaison tasks to support the organizational planning process.
Provides support for various operational aspects of the office, which may include functions related to procurement, management of contracts for program-funded personnel, program planning, budget/finance, office administration, and security.
Must be able to obtain and maintain a security clearance.
Males born after 12/31/1959 must be registered with the Selective Service.
You may be required to serve a two-year probationary period if selected.
Direct Deposit/Electronic Funds Transfer is required
Qualifications
Basic Requirements:
Specialized Experience:
GS-11: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 level in the Federal service. Examples of qualifying specialized experience at the next lower level for this position includes: (a) applying policies and procedures on personnel and administrative processes and/or operational support; (b) assisting in development of administrative and/or operational systems or processes; (c) identifying, analyzing, and making recommendations to resolve conventional problems and situations in workflow, work distribution, staffing, recruitment and onboarding, performance appraisal, administrative and management functions, and/or operational functions; (d) fostering an inclusive workplace where every person is empowered and responsible for advancing the agency's DEIA goals to improve organizational culture.
OR
EDUCATION: In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:
Ph.D. or equivalent doctoral degree in a related field of study at an accredited college or university.
OR Three full years of progressively higher level graduate education leading to a Ph.D. degree in a related field of study.
OR LL.M., if related.
OR
COMBINATION OF EXPERIENCE AND EDUCATION: You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.
GS-12: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 level in the Federal service. Examples of qualifying specialized experience at the next lower level for this position includes: (a) providing advice and guidance on staffing, recruitment, administrative management, development of statements of work, that may include contract procurement processes and procedures, and/or operational functions in preparation of recruitment and staffing; (b) assessing the productivity, effectiveness, and efficiency of administrative and/or operational systems or processes; (c) conducting analyses and evaluations to support the development of administrative and/or operational systems or processes; (d) fostering an inclusive workplace where every person is empowered and responsible for advancing the agency's DEIA goals to improve organizational culture.
GS-13: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 level in the Federal service. Examples of qualifying specialized experience at the next lower level for this position includes: (a) serving as a primary point of contact and liaison in the completion of personnel and administrative management functions and/or operations functions critical to the provision of humanitarian or development assistance; (b) serving as principal advisor on all personnel and administrative management matters associated with hiring and recruitment, administrative or operational systems or processes (c) analyzing and interpreting complex policies to development recommendations for management consideration; (d) fostering an inclusive workplace where every person is empowered and responsible for advancing the agency's DEIA goals to improve organizational culture.
Selective Placement Factor:
This position has a Selective Placement Factor, which is a skill, knowledge, ability, or other characteristic essential for the job's satisfactory performance. The Selective Placement Factor represents the minimum requirements for this position and is a prerequisite for appointment. Applicants who do not meet the Selective Placement Factor are ineligible for further consideration.
Selective Placement Factor:Your resume must demonstrate documented experience working in an civilian-based international humanitarian or development organization supporting the development and delivery of efficient hiring processes to quickly onboard and prepare employees to support civilian-based international humanitarian or development operations and programs.
Experience includes both paid and unpaid activities, such as volunteer work through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work provides training and experience that can translate directly to paid employment. Qualifying experience, including volunteer experience, that aligns with the duties of this position will be considered.
Education
There is no education requirement for this series, transcripts are not required.
Additional information
USAID is an independent agency that provides foreign policy guidance to the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries worldwide to help support and promote U.S. foreign policy interests. USAID's mission is to help vulnerable populations worldwide by providing aid when crises occur, rights are repressed, and hunger, disease, and poverty limit opportunities. We maintain a commitment to providing a safe and respectful workplace, free from sexual misconduct, harassment, exploitation, and abuse. For more information about USAID, you can visit our website at http://www.usaid.gov. If you want to know more about human trafficking or ways to address it, visit http://www.state.gov/g/tip.Please note that the security clearance level requirement for this position may vary based on the nature and responsibilities of the job. Applicants will be informed about the required security clearance level prior to the interview being scheduled. Some positions may require a Top Secret security clearance, specifically those which require significant time spent overseas.
Equal Employment Opportunity: USAID is an equal opportunity employer, providing reasonable accommodations for applicants or employees with disabilities. For help with reasonable accommodations, please contact the Reasonable Accommodation Division in the Office of Civil Rights at reasonableaccommodations@usaid.gov.
Reasonable Accommodation Policy: USAID is committed to equal employment opportunity; therefore, reasonable accommodations are available to applicants and employees with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the Reasonable Accommodation Division in the Office of Civil Rights at reasonableaccommodations@usaid.gov. Reasonable accommodation decisions are made on a case-by-case basis. To learn more about the Reasonable Accommodation Division, please visit our website at: https://www.usaid.gov/careers/reasonableaccommodations.
Selective Service Registration may be required, visit http://www.sss.gov/ to learn more.
The Bureau for Humanitarian Assistance (BHA) provides global leadership and a strategic approach in humanitarian response, promoting human welfare, alleviating suffering, and providing the foundations for transformative change and self-reliance serving both national foreign policy interests and people in need of humanitarian assistance. BHA fulfills USAID's role as the lead U.S. Government Agency for responding to emergencies and disasters overseas with both food and non-food emergency assistance, as well as providing a holistic approach to USAID's programming across the spectrum of preparing for, responding to, mitigating, and preventing disasters. More information on the Bureau's seven offices, included here: https://pages.usaid.gov/BHA/our-offices
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The two-phase assessment process of your application starts after the advertisement closes. A subject matter expert will review your application package to ensure you meet the job and eligibility requirements, including any education and/or experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter, and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determining whether or not you possess the necessary qualifications, followed by determining if you rate amongst our most qualified applicants.We must emphasize including related experience in the first five pages of your resume; while longer resumes will not be removed from consideration, they will not be given any preferential treatment either. The Subject Matter Expert (SME) reviews this section alone when making their decision regarding an applicant's level of competitiveness.
In the second phase, an SME will review your application against the specialized experience statement for the grade level(s) for which you choose to apply. Only applicants who clearly document experience equivalent to the specialized experience requirements in their resume will move to the second phase. Please note that applicants who copy and paste the specialized experience statements in their resume will be removed from further consideration. Once the SMEs assess your application you will be placed in one of our three categories (Gold, Silver, or Bronze). Applicants in the highest category will be referred to an interview panel for further consideration. The competencies are:
Administrative and Management
Planning and Evaluating
Oral Communication
Customer Service
Written Communication
Valuing Diversity
In accordance with OPM regulations, eligible veterans will receive preference over non-veterans within their respective rating category (i.e., Gold, Silver, Bronze).
Please keep in mind that SMEs can only base their evaluations on what is documented in your resume and cannot guess on your level of experience or quality of skillset mentioned. To limit any potential bias during this process, we highly encourage all applicants to carefully review the requirements noted in the announcement prior to submitting applications so they can thoroughly list any related skills or experiences that satisfy the specialized experience requirements as well as competencies listed.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you need to prepare a complete Application Package including:
Resume: Your resume should detail your name, dates of employment (month/year), hours worked per week, and duties performed. Review "What should I include in my federal resume?" for guidance on developing an outstanding federal resume.
Supporting Documents: Your application package must include:
Veterans Preference Documentation (if applicable)
Schedule A Eligibility Letter (if you are applying as a Schedule A candidate)
Educational Transcripts, official or unofficial (if you are relying on education to meet qualification requirements).
3. Cover letter is optional.
Agencies must obtain prior approval from OPM for current or recent political appointees to be appointed to competitive or non-political excepted service positions at any level under title 5, United States Code. If you have served as a Schedule A, Schedule C, or Non-career SES employee in the executive branch within the last five years, you must disclose it to the Human Resources Office and submit an SF-50 if you are currently or were formerly a political appointee.In order to qualify for this position, you must submit all required documents at the time of your application. Failing to do so will result in an incomplete application and disqualify you from being considered.
To ensure you receive full consideration, please submit all needed documents along with your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
1. Familiarize yourself with the requirements and qualifications listed in the vacancy announcement.
Read the entire announcement carefully to ensure you understand the position's duties, responsibilities, and requirements.
Make sure you meet the qualifications listed before applying.
2. Prepare your resume and supporting documents to showcase your qualifications.
Tailor your resume to the position and highlight relevant experience and skills.
Include any supporting documents required, such as transcripts, certifications, or references.
3. Return to this vacancy announcement and click on the "Apply" button.
This will take you to the application portal.
4. Sign in to your existing Login.gov account or create a new one if needed.
Follow the prompts to create an account or sign in to an existing one.
5. Upload your resume and supporting documents, answer any required eligibility and qualification questions, and then click "Continue to Agency Site."
Make sure all required documents are uploaded and any questions are answered accurately and truthfully.
6. Review biographic information, complete a few short questions, and attach documents to ensure accuracy and completeness.
Double-check all information and documents to ensure they are correct and complete.
7. Click the "Submit Application" button to finalize your submission.
Once you submit your application, you will receive a confirmation message.
Applications and supporting documents must be submitted electronically and received by 11:59 pm (EST) on the closing date of the announcement. If you have difficulty submitting your application online, please contact the Human Resources Help Desk at least two business days before the closing date of the announcement. Our office will provide an alternative application method upon approval of the hardship notification. Please note that any requests to apply via alternative plans after the closing date will not be granted.
Bureau for Humanitarian Assistance
1300 Pennsylvania Ave NW
Washington, DC 20523
US
Next steps
Thank you for submitting your application for the open positions. After the cutoff dates below, all applications received up to that date will be reviewed. The most highly qualified candidates will be referred to the hiring manager for consideration.
1st cutoff: 10/25/2023
2nd cutoff: 01/23/2024
Final cutoff: 02/09/2024
If your application is referred, the hiring manager will review your application and determine whether to invite you for an interview. If you are not selected, your application will remain on file for possible consideration for future vacancies for up to four months.
Additional cutoff dates will be added as vacancies occur. If you miss one of the established cutoff dates, we encourage you to reapply and submit a new application.
Note that due to the large volume of applications we receive, only candidates who meet the minimum qualifications and are highly qualified will be contacted. We appreciate your interest in this position and thank you for considering a career with us.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you need to prepare a complete Application Package including:
Resume: Your resume should detail your name, dates of employment (month/year), hours worked per week, and duties performed. Review "What should I include in my federal resume?" for guidance on developing an outstanding federal resume.
Supporting Documents: Your application package must include:
Veterans Preference Documentation (if applicable)
Schedule A Eligibility Letter (if you are applying as a Schedule A candidate)
Educational Transcripts, official or unofficial (if you are relying on education to meet qualification requirements).
3. Cover letter is optional.
Agencies must obtain prior approval from OPM for current or recent political appointees to be appointed to competitive or non-political excepted service positions at any level under title 5, United States Code. If you have served as a Schedule A, Schedule C, or Non-career SES employee in the executive branch within the last five years, you must disclose it to the Human Resources Office and submit an SF-50 if you are currently or were formerly a political appointee.In order to qualify for this position, you must submit all required documents at the time of your application. Failing to do so will result in an incomplete application and disqualify you from being considered.
To ensure you receive full consideration, please submit all needed documents along with your application.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
1. Familiarize yourself with the requirements and qualifications listed in the vacancy announcement.
Read the entire announcement carefully to ensure you understand the position's duties, responsibilities, and requirements.
Make sure you meet the qualifications listed before applying.
2. Prepare your resume and supporting documents to showcase your qualifications.
Tailor your resume to the position and highlight relevant experience and skills.
Include any supporting documents required, such as transcripts, certifications, or references.
3. Return to this vacancy announcement and click on the "Apply" button.
This will take you to the application portal.
4. Sign in to your existing Login.gov account or create a new one if needed.
Follow the prompts to create an account or sign in to an existing one.
5. Upload your resume and supporting documents, answer any required eligibility and qualification questions, and then click "Continue to Agency Site."
Make sure all required documents are uploaded and any questions are answered accurately and truthfully.
6. Review biographic information, complete a few short questions, and attach documents to ensure accuracy and completeness.
Double-check all information and documents to ensure they are correct and complete.
7. Click the "Submit Application" button to finalize your submission.
Once you submit your application, you will receive a confirmation message.
Applications and supporting documents must be submitted electronically and received by 11:59 pm (EST) on the closing date of the announcement. If you have difficulty submitting your application online, please contact the Human Resources Help Desk at least two business days before the closing date of the announcement. Our office will provide an alternative application method upon approval of the hardship notification. Please note that any requests to apply via alternative plans after the closing date will not be granted.
Bureau for Humanitarian Assistance
1300 Pennsylvania Ave NW
Washington, DC 20523
US
Next steps
Thank you for submitting your application for the open positions. After the cutoff dates below, all applications received up to that date will be reviewed. The most highly qualified candidates will be referred to the hiring manager for consideration.
1st cutoff: 10/25/2023
2nd cutoff: 01/23/2024
Final cutoff: 02/09/2024
If your application is referred, the hiring manager will review your application and determine whether to invite you for an interview. If you are not selected, your application will remain on file for possible consideration for future vacancies for up to four months.
Additional cutoff dates will be added as vacancies occur. If you miss one of the established cutoff dates, we encourage you to reapply and submit a new application.
Note that due to the large volume of applications we receive, only candidates who meet the minimum qualifications and are highly qualified will be contacted. We appreciate your interest in this position and thank you for considering a career with us.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
