The Department of Justice is seeking a dynamic, experienced executive to serve as Deputy Executive Secretary. The Executive Secretariat (Exec Sec) provides direct support to Department leadership, including managing DOJ's internal clearance process for decisional documents. The Deputy Executive Secretary will serve as a senior advisor to Department leadership on a range of issues related to internal coordination and will oversee Exec Sec's operations.
Summary
The Department of Justice is seeking a dynamic, experienced executive to serve as Deputy Executive Secretary. The Executive Secretariat (Exec Sec) provides direct support to Department leadership, including managing DOJ's internal clearance process for decisional documents. The Deputy Executive Secretary will serve as a senior advisor to Department leadership on a range of issues related to internal coordination and will oversee Exec Sec's operations.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
The Deputy Executive Secretary is responsible for:
Providing expert advice and recommendations regarding DOJ's internal clearance and coordination processes, including those for securing Attorney General, Deputy Attorney General, and Associate Attorney General approval of official actions.
Managing the daily operations of the Office of the Executive Secretariat.
Overseeing the design, development, continuous improvement, and implementation of all Exec Sec programs.
Determining strategies for achieving OES programmatic objectives and analyzing problems requiring the development of creative and pioneering solutions.
Consulting and collaborating with the Executive Secretary, the Attorney General, the Deputy Attorney General, the Associate Attorney General on controversial, sensitive, or precedent setting matters.
Representing the Executive Secretary with Members of Congress, the White House, senior officials of other departments or agencies, and leaders in the community.
The Deputy Executive Secretary serves as the alter ego to the Executive Secretary. In the event of a vacancy, the Deputy Executive Secretary serves as the Executive Secretary.
Veterans' preference is not applicable to the Senior Executive Service.
Selective Service registration is required for males born on, or after, December 31st, 1959. Those not registered should have an approved exemption on file.
You will be required to complete a pre-employment security investigation and background check for the security level designated for this position.
You will be required to undergo a drug screening and obtain favorable results prior to being appointed.
You may be subject to a one-year probationary period effective from the date in which you are appointed.
This position requires you to submit a Public Financial Disclosure Report (OGE 278) upon entry, and annually thereafter in accordance with DOJ and Federal ethics guidelines.
You must meet all minimum qualifications to be deemed eligible. Only experience obtained by closing date of this announcement will be considered.
As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible leadership experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under the Mandatory Technical Qualifications and Executive Core Qualifications.
Qualifications
The application process for this position is RESUME ONLY. You should address the Executive Core Qualifications and Mandatory Technical Qualifications within the context of a 7-page resume. Any information submitted inexcess of 7 pages WILL NOT be considered. We strongly encourage you to submit a resume that is tailored specifically for this position to ensure it includes relevant examples of how you possess the technical qualifications and the five Executive Core Qualifications. Your resume should emphasize your level of responsibilities, the scope and complexity of programs managed (e.g., budget, type/# of staff supervised) and program accomplishments, including the results of your actions.
Executive Core Qualifications (ECQ)
OPM has identified five ECQs. The ECQs define the competencies needed to build a federal corporate culture that drives for results, serves customers, and builds successful teams and coalitions within and outside the organization. The ECQs are required for entry to the Senior Executive Service and are used in selection, performance management, and leadership development for management and executive positions. Your resume must demonstrate evidence of all 5 ECQs below through your work experience.
ECQ1 - LEADING CHANGE: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
ECQ2 - LEADING PEOPLE: This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
ECQ3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
ECQ4 - BUSINESS ACUMEN: This core qualification involves the ability to manage human, financial, and information resources strategically.
ECQ5 - BUILDING COALITIONS: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
Note: If selected for the position, you will be required to complete an ECQ package by drafting narratives for each of the ECQs for submission and certification by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you will not need to draft the ECQs.
Mandatory Technical Qualification (MTQ)
MTQs refer to the mandatory skills you must have to qualify for a high position. In addition to the ECQs, your resume must demonstrate evidence that you possess the necessary technical skillset for this position. If you are a member of the SES, you must address the MTQs in your resume. Failure to do so will result in your application being deemed ineligible.
The MTQs for this position are:
MTQ 1 - Experience planning, coordinating, and overseeing the execution of projects to deliver the strategic priorities of a federal agency, or like organization; providing highly specialized policy recommendations and broad organizational change to management; and advising agency leadership on significant decisions and their consequences.
MTQ 2 - Demonstrated administrative expertise or management skills in a federal agency, or like organization, and an understanding of organizational effectiveness to engage with senior executives from other agencies.
MTQ 3 - Direct knowledge of and experience within an Executive Secretariat, or prior management experience in a Federal agency, or like organization.
Education
This job does not have an education qualification requirement.
Additional information
EEO Policy Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor. The complete DOJ EEO Statement/Policy is found at: https://www.justice.gov/jmd/page/file/1394116/download.
Reasonable Accommodation
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Legal and Regulatory Guidance
Social Security Number - Your Social Security Number may be requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.
Privacy Act - Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.
Signature - Before you are hired, you will be required to sign and certify the accuracy of the information in your application.
False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
Selective Service - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Only experience obtained by the 11:59pm EST on the closing date (10/19/2023) of this announcement will be considered.
Once this announcement closes the following will occur:
A review of your resume and supporting documentation will be conducted by the HR Specialist.
Applicants deemed minimally qualified will be referred to an Executive Resources Board (ERB) to further evaluate applications.
The ERB will further evaluate applications to determine the best qualified applicants for referral to the hiring official.
Best qualified applicants will be referred to the hiring official and may be invited to participate in a structured interview. Interviews may be in a virtual setting or in person at DOJ offices.
The selected individual will be further evaluated by the Office of Personnel Management (OPM) as required by law. OPM must review the executive qualifications of each new career appointee to the Senior Executive Service (SES) prior to appointment. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the OPM, you will not need to be further evaluated upon selection.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Note: The application process will require you to upload ECQs and MTQs as separate documents. Since this announcement is resume only, please upload your resume to both the ECQs and MTQs fields in the documents section to ensure we receive your application.
To apply for this position, you must provide a complete Application Package which includes:
1. Resume: You must submit a resume that demonstrates you possess the ECQs and MTQs required for this position. Your work experience must be demonstrated within the context of a 7-page resume. Each job entry must include the following information:
Official position title.
Employer name and contact information.
Start and end dates (including month and year).
A detailed list of duties & accomplishments for each job entry.
Your highest grade/step or salary achieved.
The number of hours worked per week (or indicate full-time).
If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.
2. Recent SF-50 or equivalent document that shows Official Title, Grade Level, Status and (for current or former federal employees and for those currently serving in a career SES position or reinstatement eligible)
3. Recent Performance Appraisal (for current or former federal employees)
4. Provide certification of OPM QRB approval (for graduates of SES Candidate Development Programs)
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.
Failure to submit a complete application (resume and all supporting documents) by 11:59 pm Eastern Standard Time (EST) on 10/19/2023 may result in an ineligible rating and loss of consideration. Please follow all instructions carefully as missing application information will not be requested. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
If more than one resume is received, only the last resume submitted will be reviewed.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: https://my.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.
The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.
Office of the Executive Secretariat
950 Pennsylvania Ave, NW
Washington, DC 20530
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Note: The application process will require you to upload ECQs and MTQs as separate documents. Since this announcement is resume only, please upload your resume to both the ECQs and MTQs fields in the documents section to ensure we receive your application.
To apply for this position, you must provide a complete Application Package which includes:
1. Resume: You must submit a resume that demonstrates you possess the ECQs and MTQs required for this position. Your work experience must be demonstrated within the context of a 7-page resume. Each job entry must include the following information:
Official position title.
Employer name and contact information.
Start and end dates (including month and year).
A detailed list of duties & accomplishments for each job entry.
Your highest grade/step or salary achieved.
The number of hours worked per week (or indicate full-time).
If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube. You are encouraged to use the USAJOBS Resume Builder, as this will ensure you're including everything that is required.
2. Recent SF-50 or equivalent document that shows Official Title, Grade Level, Status and (for current or former federal employees and for those currently serving in a career SES position or reinstatement eligible)
3. Recent Performance Appraisal (for current or former federal employees)
4. Provide certification of OPM QRB approval (for graduates of SES Candidate Development Programs)
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.
Failure to submit a complete application (resume and all supporting documents) by 11:59 pm Eastern Standard Time (EST) on 10/19/2023 may result in an ineligible rating and loss of consideration. Please follow all instructions carefully as missing application information will not be requested. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
If more than one resume is received, only the last resume submitted will be reviewed.
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: https://my.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.
The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.
Office of the Executive Secretariat
950 Pennsylvania Ave, NW
Washington, DC 20530
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
