Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement #23R-ID-309544-MPA-ODT

As the Administrative Officer, you will support the Unit through a combination of management analysis and long-range planning, budget formulation and execution, personnel administration, procurement, facilities management, security and safety services. You will perform the following duties:

In this position, you will:

• Serve as a principal advisor to the supervisor on matters of administrative concern, including a broad range of sensitive issues. Manage administrative operations within the Unit.
• Be responsible for all phases of budget formulation, presentation, justification (including development of narrative justification and supporting documents) and execution including the obligations and expenditure of funds in accordance with authorized management objectives. 
• Manage the personnel management program for the Unit.  Analyzes human resources use relative to allocated FTE and budgets, advises supervisors of potential conflicts or problems and works with them through resolution.
• Oversee a systematic procedure for the review and processing of procurement documents within the Unit.
• Ensure the timely and efficient processing of requests for travel, supplies, services and equipment from both Federal and Trust funds. 

Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.
• Must be a U.S. Citizen

Conditions of Employment

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.

Qualifications

In addition to the basic qualification requirement above:

GS-12 Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-11 level in the Federal Service.  For this position, specialized experience is defined as demonstrated experience in a cultural or museum setting with budget formulation and execution, human resource management activities, contracting/and procurement, analyzing administrative policies and issues, assisting in planning, leadership, coordination and management oversight of office operations to the executive and program staff.

GS-13 Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-12 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience in a cultural or museum setting with budget formulation and execution, contracting/and procurement, participating in personnel management process, reviewing personnel actions for accuracy and completion, assisting in the development of recruitment documents, assisting in analyzing trends, and assisting and/or advising managers in the development of policies and procedures.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

• Knowledge of administrative policies and procedures related to personnel management to provide routine administrative support.
• Ability to manage programs in the areas of budget formulation, procurement, personnel, space management.
• Knowledge in the use of planning techniques and processes of management of personnel and resources.
• Knowledge of procurement policies and systems with the the ability to process and approve travel, supply, services and equipment purchases from a variety of funding sources.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.