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Deputy Director - Scientific Operations, Clinical Research

Department of Veterans Affairs
Veterans Health Administration
Veterans Health Administration
This job announcement has closed

Summary

This position is in The Veterans Affairs Palo Alto Health Care System (VAPAHCS) Veterans Health Administration (VHA), and is based in Palo Alto, CA. The Cooperative Studies Program (CSP) is a VHA Office of Research & Development (ORD) supported national clinical investigation program that is comprised of a network of centers and investigators. As a major division of the ORD Clinical Science Research and Development Service (CSR&D), CSP maintains a diverse portfolio of clinical research studies.

Overview

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Hiring complete
Open & closing dates
09/06/2023 to 09/13/2023
Salary
$144,017 to - $183,500 per year
Pay scale & grade
GS 14
Location
1 vacancy in the following location:
Palo Alto, CA
1 vacancy
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
14
Job family (Series)
Supervisory status
Yes
Security clearance
Other
Drug test
No
Position sensitivity and risk
High Risk (HR)
Trust determination process
Announcement number
CARZ-12118986-23-BWS
Control number
747603900

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Duties

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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include but are not, limited to the following.

Primary Purpose. The primary purpose of the position is to facilitate, direct and coordinate scientific operational activities and programs related to the day-to-day operations of the Center's Data Management, Informatics and Quality Assurance functional sections and study teams as they design, conduct, and manage studies assigned to the CSPCC. The Deputy Director will supervise 2 Associate Center Directors, their staff and Informatics.

Oversees CSP Coordinating Center Operations 45 Percent

  • Oversees the conduct and assesses center activities to ensure compliance with applicable regulations, consistent and accurate documentation, and reporting, and to identify deficiencies or opportunities for improvement.
  • Coordinate with the CSPCC Director, Administrative Officer, and other key stakeholders, to jointly ensure fiduciary accountability for center funds including overseeing the management of the center budget and project funding, ensuring that appropriate internal control systems are in place and preparing budget recommendations.
  • Serves as supervisor to key CSP Center personnel to include Informatics, the ACD of Data Management and the SCD of Quality Assurance and ensures that appropriate levels of resources/staff are assigned to CSP Center activities.
Provide Oversight and Leadership to Study Teams 35 Percent
  • Serves as the clinical trials operations expert and/or oversees the expertise provided by CSP Center staff in the planning of clinical research studies.
  • Serves as supervisor to key scientific CSP Center personnel and ensures that appropriate levels of resources/staff are assigned to CSP Center activities. Supervises employees hired under more than one job series.
Performs Research Liaison Activities 20 Percent
  • Represents CSP in communications and/or meetings with senior management within and outside VA, non-government experts, and the public, and serves as a liaison to other federal agencies and internal BA committees.
  • Establishes working relationships with other agencies within and outside the Department, professional societies, groups, and individuals to share information on developments and technology in the scientific, technical, and administrative fields related to CSP research and development.
Work Schedule: Full Time, Monday - Friday 8:00 AM - 4:30 PM

Recruitment & Relocation Incentives: Not authorized

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Financial Disclosure Report: Not Required

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, you must meet the following requirements:

BASIC EDUCATION: Must have a Bachelor's or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. (Transcript required.)

- AND -

In addition to meeting the Basic Education Requirement, you must also have specialized experience to qualify for this position as described below.

SPECIALIZED EXPERIENCE: Must have at least one (1) year of specialized experience that equipped you with the knowledge, principles and other guidelines to successfully perform the duties of this position, and that is typically related to the work of the position. This specialized experience must have been equivalent to at least the next lower graded level in the Federal service. Qualifying specialized experience includes: experience working in clinical research coordinating center environment with emphasis in biostatistical, methodological, data management, and administrative expertise in the design, conduct, and management of clinical trials and epidemiological studies.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

  • Leadership
  • Manages and Organizes Information
  • Organizational Development


IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements: The work of this position is primarily sedentary. No special physical demands are required to perform the duties of this position.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (202) 020-2020.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

Candidates who apply under All U.S. Citizens announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. The categories are defined as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
Application of Veterans' Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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