The selectee of this Program Support Specialist position serves as an assistant to the District's Administrative Officer (AO) responsible for maintaining and implementing internal controls for all program areas. In absence of the AO, serves as district's primary point of contact for administrative functions.
This position is located in the Southern District of Indiana / Indianapolis, IN.
Summary
The selectee of this Program Support Specialist position serves as an assistant to the District's Administrative Officer (AO) responsible for maintaining and implementing internal controls for all program areas. In absence of the AO, serves as district's primary point of contact for administrative functions.
This position is located in the Southern District of Indiana / Indianapolis, IN.
As a Program Support Specialist at the GS-0301-11 grade level, some of your typical work assignments may include, but are not limited to, the following:
Working closely with the Administrative Officer (AO) on implementing processes for providing administrative services for the district's main and/or sub-office(s);
Analyzing the district's financial obligations and expenditures to ensure compliance with USMS policies and procedures;
Providing advice and assistance to management on HR matters and/or issues;
Providing oversight of the property management program; and
Assuring contractors are performing projects that have quality and timeliness measures in place.
The responsibilities described above are for the full performance level. At the developmental grade level, assignments may be of more limited scope, performed with less independent, and limited complexity.
Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Must pass a pre-employment drug screening and background investigation.
Must be able to obtain and maintain a favorable determination of suitability for a Public Trust position.
May be required to successfully complete a trial/probationary period.
Applicants must meet all qualifications requirements by the closing date of this announcement.
Qualifications
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the education and/or experience required for the grade level to which you apply.
To qualify at the GS-11 grade level, you must meet one of the following:
Specialized Experience: Experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. You must have at least one year (12 months) of specialized experience equivalent to at least the GS-09 grade level in the Federal service performing the following duties:
Providing office administrative services in order to investigate, evaluate and resolve a variety of problems and/or conditions;
Monitoring a budget to ensure that funds are obligated; and
Compiling, reviewing and analyzing report data for completeness and accuracy.
OR
Education: You must have a Ph.D. or equivalent doctoral degree, or three academic years (54 semester hours) of progressively higher level graduate education leading to such a degree in Business Administration, Public Administration, or Organizational Leadership. Such education demonstrates the knowledge, skills, and abilities necessary to successfully perform the duties of the position.
OR
Combination: You must have a combination of the specialized experience and graduate level education as described above that totals 100% when combined. Only graduate level education in excess of two academic years (36 semester hours) may be combined with experience to qualify at the GS-11 grade level.
When citing your education and/or experience, be clear and specific. We cannot make assumptions about your education and/or experience. If your transcripts and/or resume do not support your application questionnaire answers, we will not allow credit for your response(s).
Education
It is your responsibility to provide documentation that you meet the education qualification(s) you claim. If you do not submit transcripts we will not use your education when determining if you are qualified for the position.
Transcripts: You may submit official or unofficial transcripts as part of the application process. If you are selected, you will be required to provide official transcripts to receive a final offer of employment. A transcript is a copy of your permanent academic record and includes:
Your full name.
The name of the college, university, or other educational institution.
Your major and degree.
The date your degree was awarded/conferred.
Your cumulative grade point average (GPA).
Any honors you received.
The dates you attended the school.
A list of the courses you took, to include the total number of credits completed.
Academic degrees must be granted from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. To determine if a school or program is accredited, refer to the Database of Accredited Postsecondary Institutions and Programs.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information, click here.
Additional information
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you receive the link after the close of the announcement. To determine if you need RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. For additional information about ICTAP eligibility click here.
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the agency with selection priority over other candidates for competitive service vacancies. If your agency component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide a copy of your written notification of CTAP eligibility with your application. For additional information about CTAP eligibility click here.
Note: Multiple selections may be made from this announcement. Recruitment incentive may be authorized. Relocation incentive may be authorized.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.
Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
Highly Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job;
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
Although veterans' preference points are not assigned under category rating procedures, veterans' preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category. (i.e. Best Qualified.)
Names of all candidates in the Best Qualified category will be sent to the hiring official for employment consideration (unless a sufficient number of qualified veterans are found - in which only those names will be initially certified). Candidates within the Best Qualified category who are eligible for veterans' preference will receive selection priority over non-veteran preference eligibles.
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position.
To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):
Administration and Management
Attention to Detail
Customer Service
Decision Making
Financial Management
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Manages Resources
Personnel and Human Resources
Reading Comprehension
Reasoning
Self-Management
Stress Tolerance
Teamwork
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
If you fail to meet the conditions of employment or any other pre-employment requirements, such as missing any of the scheduled appointments, the hiring agency may rescind their tentative offer of employment.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
Your Resume showing complete information for each job entry: company or agency name, beginning and ending dates of employment (month/year), total hours worked per week, position title, duties performed, and, if the position is/was Federal, pay plan-series-grade level; Cover Letter optional.
Other Supporting Documents, if applicable:
Transcripts, if qualifying based on education. If you do not submit transcripts, as outlined in the Education section, we will not use your education when determining if you are qualified for the position.
Veterans' Documentation, if you are claiming preference and/or special hiring authority for veterans eligibility,you must submit official documentation of service and separation from active duty under honorable conditions. The member 4 copy of your DD214 is preferred. If claiming preference and/or eligibility as a disabled veteran, you must also submit official documentation of service-connected disability; and the Application for 10-Point Veteran Preference, Standard Form 15.
Active Duty Service Members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days may be granted tentative preference and/or special hiring authority for veterans eligibility by submitting a "certification" document in lieu of a DD214. This "certification" is any written document from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. For more information on veterans' preference and special hiring authorities for veterans click here.
Any other Supporting Documentation required for verification as described in the announcement.
For more information on writing your Federal resume, visit the Partnership for Public Service Go Government website.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section. You must submit a complete application package by 11:59 PM (ET) on 09/01/2023 to be considered. The application process is as follows:
To begin the application process, click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements
Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the Track this application link for the corresponding application.
To update your application, including supporting documentation, at any time during the announcement open period return to your USAJOBS account. There you will find a record of your application, the application status, and an option to Edit My Application. This option will no longer be available once the announcement is closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. Your applications will appear on the Welcome page. Navigate to the job application and click Track this application to view your application status. The link will take you to the hiring agency application system, which has the most up-to-date status of your application. There you can review any notifications sent to you related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means click here.
For more information on applying to a Federal job, visit the Partnership for Public Service Go Government website.
US Marshals Service
46 E Ohio Street
Indianapolis, IN 46204
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
We will notify you of the outcome after each step of the recruitment process is complete. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 120 days after the closing date of the announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
Your Resume showing complete information for each job entry: company or agency name, beginning and ending dates of employment (month/year), total hours worked per week, position title, duties performed, and, if the position is/was Federal, pay plan-series-grade level; Cover Letter optional.
Other Supporting Documents, if applicable:
Transcripts, if qualifying based on education. If you do not submit transcripts, as outlined in the Education section, we will not use your education when determining if you are qualified for the position.
Veterans' Documentation, if you are claiming preference and/or special hiring authority for veterans eligibility,you must submit official documentation of service and separation from active duty under honorable conditions. The member 4 copy of your DD214 is preferred. If claiming preference and/or eligibility as a disabled veteran, you must also submit official documentation of service-connected disability; and the Application for 10-Point Veteran Preference, Standard Form 15.
Active Duty Service Members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days may be granted tentative preference and/or special hiring authority for veterans eligibility by submitting a "certification" document in lieu of a DD214. This "certification" is any written document from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. For more information on veterans' preference and special hiring authorities for veterans click here.
Any other Supporting Documentation required for verification as described in the announcement.
For more information on writing your Federal resume, visit the Partnership for Public Service Go Government website.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please read the entire announcement and all instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section. You must submit a complete application package by 11:59 PM (ET) on 09/01/2023 to be considered. The application process is as follows:
To begin the application process, click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements
Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the Track this application link for the corresponding application.
To update your application, including supporting documentation, at any time during the announcement open period return to your USAJOBS account. There you will find a record of your application, the application status, and an option to Edit My Application. This option will no longer be available once the announcement is closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. Your applications will appear on the Welcome page. Navigate to the job application and click Track this application to view your application status. The link will take you to the hiring agency application system, which has the most up-to-date status of your application. There you can review any notifications sent to you related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means click here.
For more information on applying to a Federal job, visit the Partnership for Public Service Go Government website.
US Marshals Service
46 E Ohio Street
Indianapolis, IN 46204
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended.
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
We will notify you of the outcome after each step of the recruitment process is complete. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 120 days after the closing date of the announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
