Clarification from the agency

Current Federal employees in permanent competitive service positions in the Department of Justice (status candidates), including well-qualified surplus and displaced DOJ employees (CTAP) in the local commuting area. Merit Promotion/Internal Employees/Agency Employees Only.

The Deputy Administrative Officer participates fully in directing and managing the overall administrative support program for the United States Attorney's Office.
As the deputy and full assistant to the Administrative Officer, assists in managing, through one or more subordinate supervisors, a subordinate staff of administrative, technical, and clerical staff organized in two or more organizational units and actively participates with district management in the formulation and implementation of district-wide policies and procedures pertaining to management and general office administration to increase overall efficiency and effectiveness. Typical work assignments will include:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, litigation support, internal controls, mail, records, acquisitions, communication services and supplies.
• Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• In conjunction with the Administrative Officer, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA, and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Projecting and analyzing space needs based on proposed initiatives, staff changes, and technology improvements. Designing office layouts, schedules alterations and repairs, overseeing building renovation, and directing the relocation of personnel to new space.
• Planning and providing for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management, and supplies.
• Overseeing the purchasing program to ensure purchases are within delegated authority and guidelines.
• Developing District-level Human Resources programs comprised of the following major functions: 1) recruitment, staffing, and placement; 2) jurisdictional policy development; 3) position management and classification; 4) performance management and recognition system; 5) employee benefits, pay and leave; 6) records management and administration and 7) employee training and development.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• If selected, you will be subject to the satisfactory completion of a one year supervisory or managerial probationary period unless this requirement has been met previously.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS:14 - To be eligible at the GS-14 level, you must have at least ONE year of Specialized experience equivalent to the GS-13 level in Federal Service.
Specialized experience must have provided the applicant with the ability to 1) serve as a principal advisor to senior management on business operations; 2) develop and implement corrective actions to address audit findings; 3) develop and implement policies, procedures, or internal controls to govern administrative functions; 4) evaluate assigned programs for inefficiencies and recommend solutions for addressing; and 5) support senior management of an organization by independently exercising delegated authorities (e.g. signature/approval authority) for one or more of the following administrative programs: financial management, human resources, information technology, and contracting/acquisitions.

Examples of qualifying experience include:
-Supervising a Financial Management program that includes budget, accounting, or auditing operations.
-Supervising a Human Resources (HR) program that delivers the full range of HR services (e.g., staffing, classification, employee benefits, pay administration, performance management),
-Supervising an Information Technology (IT) program that delivers systems management and administration, customer/user support, and application of new technology
-Supervising an acquisitions or contracting function
-Supervising an administrative support function that provides a combination of administrative or related services to an organization comparable to the level described above.

Selective Placement Factor: A selective placement factor is determined to be essential for successful performance in this position. Those candidates who do not meet the following selective placement factor will be rated "not qualified" for the position.

Selective Placement Factor: Demonstrated ability to supervise at least one of the following administrative programs through subordinate staff (human resources, financial management, information technology, or acquisitions/contracting).

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The OPM Website for definitions):


Accountability
Conflict management
Customer service
Developing others
Flexibility
Interpersonal skills
Problem solving
Strategic thinking

To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.