Clarification from the agency

Open to CTAP eligible only.

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ATTENTION: This position is 100% virtual in the Washington, DC commuting area. Commuting area is defined as 50-miles from Washington, DC.

Duties will include:

• Directing, managing and ensuring national portfolio and program success of major and/or strategic initiatives, mandates and programs identified by VHA Leadership consisting of a complex nature utilizing multiple logic modules and measurement interventions.
• Evaluating the performance of major milestone reviews to identify system modernizations that are performing well and capture issues and risks that may impede full adoption and readiness of a technology product or supporting processes.
• Providing comprehensive expertise in project assessment and analysis that can provide detailed, independent reviews at key points in the project.
• Working closely with the VHA Integrated Project Teams to tailor the SIA process which includes performing process workflow impact and analysis, documenting the benefits and unintended consequences of implementing a new system or process improvement from a functional perspective.
• Engaging with VHA programs, products, processes, and IT systems that require lifecycle support to ensure they are delivered effectively and efficiently and provide value and benefits to the customer and considering end user's ability to utilize the product as it was designed.
• Supporting projects ranging in size (small to large), development approach (waterfall to agile), customization (COTS to in house), complexity, and maturity (initiation to fully deployed). SIA can provide support that helps validate functionality and increase the effectiveness of systems and processes.
• Conducting baseline assessment of the "As-Is" system or process to gain an understanding of the existing functionality and to identify where strengths and weaknesses exist.
• Reviewing the functional and technical requirements that will be implemented.
• Confirming that the system has been successfully and sufficiently tested prior to implementation.
• Verifying that the solution is operationally ready and meets business owner expectations and end-user usability requirements.
• Driving system improvement through assessment analysis findings.
• Assessing adoption, functionality, and best practices and lessons learned.
• Planning work to accomplish by subordinates, setting and adjusting short-term priorities, and preparing schedules for completion of work.
• Assigning work to subordinates, evaluating work performance of subordinates, giving advice, counsel, or instruction to employees on both work and administrative matters, hearing and resolving complaints from employees, effecting minor disciplinary measures, identifying developmental and training needs of employees, and developing subordinate performance standards.
• Interviewing candidates for positions in the unit and recommending appointment, promotion, or reassignment to positions.
• Monitoring time worked and contractor record-keeping procedures.
• Developing detailed plans, tasks, milestone dates and schedules to ensure proper sequencing of events and tracking of processes and costs throughout the life cycle of the programs/projects.
• Reviewing programs/projects to determine how they can be accomplished with the least disruption to workers and mission operations and are accomplished in a timely manner.
• Participating in regular information planning sessions, reporting on the status and progress of work accomplished to date, and monitoring work in progress.
• Working closely with the Integration team to establish an Integrated Master Project Management Plan and Schedule for the OHVP programs and preparing senior level reports of mission critical program objectives and units of measure for determining when objectives have been met.
• Drafting guidance and direction regarding program management and reporting.
• Managing short and long-range planning activities that include multi-year work plans that are the products of subordinate organizational projects/programs.
• Representing agency in technical meetings, recording important facts for contracted services or goods.
• Assisting contractors in understanding technical requirements.
• Determining appropriate products or services with clients or customers to define project scope, requirements, and deliverables.
• Developing, modifying, implementing or providing input to project plans.
• Utilizing multiple project management tools to capture and analyze data for system impact and analysis engagements.
• Managing, leading or administering project resources; monitoring project activities and resources to mitigate risk; implementing or maintaining quality assurance processes required to review, assess and ensure the quality of health care solutions in a timely manner.
• Making improvements, solving problems, or taking corrective action when problems arise.
• Giving presentations or briefings on all aspects of projects.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

Duties continued:

Work Schedule: 8:00am-4:30pm, Mon-Fri.
Compressed/Flexible: Not Available
Telework: Available
Virtual: This is not a virtual position, but is eligible for 100% telework in the Washington, DC commuting area.
Position Description/PD#: Supervisory Program Analyst/PD117060
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized
Financial Disclosure Report: Not required

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/07/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:
A Selective Placement Factor* has been requested by the facility to help determine which of the basically qualified applicants are likely to be better qualified for this position. The selective placement factor for this position is:

• Experience planning, directing and coordinating projects, including national whole system evaluations, to evaluate and validate highly technical and complex programs, processes, people, policies and technology improvements, and provide recommendations.

You must provide evidence of your knowledge, skills, or abilities that meet the above Selective Placement Factor in your Resume/OF-612 in order to receive credit.

*Selective Placement Factors represent knowledge, skills, or abilities that are essential for successful job performance and cannot reasonably be acquired on the job during the period of orientation/training customary for the position. Selective Placement Factors will be used for qualification purposes. Applicants with no evidence of the Selective Placement Factor present in their Resume/OF-612 will be disqualified from consideration.

AND

GS-14 Qualifications
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-13) in the normal line of progression for the occupation in the organization.

NOTE: To be minimally qualified for this position, you must meet 4 of the 7 examples of specialized experience listed below. Specialized experience is:

• Knowledge of qualitative and/or quantitative methods for assessing and improving complex project management processes.
• Experience providing measurement, evaluation, and analysis of interrelated issues of effectiveness, efficiency, and productivity of programs.
• Experience utilizing multiple project management tools to capture and analyze data to monitor projects.
• Ability to lead or supervise employees in an organization.
• Developing detailed plans, tasks, milestone dates and schedules to ensure proper sequencing of events and tracking of processes and costs throughout the life cycle of programs/projects.
• Assisting the contracting officer to manage contracting actions and prepare contract requirements.
• Providing technical oversight, coordination, and integration of multiple functions relative to briefings, correspondence, and liaison with internal and external organizations.

You will be rated on the following Competencies for this position:

• Manages and Organizes Information
• Teamwork
• Project Management
• Communication
• Principles of Finance
• Administrative and Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, such as sitting comfortably. There may be some walking, standing, bending, carrying of light items. No special physical effort or ability is required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.