The Administrative Manager is a senior-level, professional, managerial position responsible for the administration, supervision, and overall management of the administrative departments of the Clerk's Office. The Administrative Manager serves as a member of the Clerk's Office Management Team and operates with a high degree of independence, within the policy directives of the Court, Clerk, and Chief Deputy.
The Administrative Manager is a senior-level, professional, managerial position responsible for the administration, supervision, and overall management of the administrative departments of the Clerk's Office. The Administrative Manager serves as a member of the Clerk's Office Management Team and operates with a high degree of independence, within the policy directives of the Court, Clerk, and Chief Deputy.
This job is open until filled. Early consideration date 05/31/2023. The primary location for this job is Alexandria, VA (Richmond, VA or Norfolk, VA may be considered).
Directly manages and supervises assigned functional areas, including but not limited to budget, finance, space and facilities, procurement, human resources, and other departments to be determined by the Clerk of Court.
Provides leadership to supervisors of assigned responsibilities and the administrative staff district wide through coaching, mentoring, feedback, providing resources, facilitating communication, and fostering teamwork.
Establishes standards, prepares performance evaluations for direct reports, coordinates staff efforts, and monitors and ensures timely compliance with deadlines.
Advises the Clerk and Chief Deputy on matters affecting the reporting units as well as the functioning of the entire Clerk's Office, including guidance on judiciary policy, explanations of processes, and potential consequences.
Proposes, develops, communicates, and evaluates administrative policies and procedures to enhance the productivity and effectiveness of the Clerk's Office, including but not limited to performance management, strategic planning, training, space and facility needs, long-range space planning, internal controls, and emergency preparedness.
Develops organizational goals and objectives, priorities, and deadlines, and identifies needed areas of change.
Supervises the reporting and accounting of all money received in and processed through the district including filing fees, fines and restitution payments, registry deposits, cash bonds, appropriated funds, and non-appropriated funds.
Supervises preparation and submission of financial and budget reports and plans relating to all aspects of the Court's fiscal operations.
Acts as certifying officer for dispersal of funds including payments of appropriated funds, under the direction of the Clerk.
Interprets and applies the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policy and local internal policies and controls.
Acts as a liaison and interacts with the Administrative Office, Federal Judicial Center, other courts, court units, the bar, government agencies, judges, and the public to resolve complex issues.
Performs other duties, special projects and assignments as needed for the Clerk and Chief Deputy.
Travel within the district, which includes divisional offices Alexandria, Richmond, Norfolk and Newport News is required.
The successful candidate will be a mature, ethical leader and motivator who possesses excellent judgment, integrity, and tact. He or she will be highly motivated, articulate, flexible, organized and able to clearly describe their leadership style, vision, and values. The successful candidate will show initiative, have proven experience in promoting and inspiring a culture of high performance and continuous improvement, and always maintain a professional appearance and demeanor.
Required Qualifications:
A minimum of a bachelor's degree in business, human resources, finance, criminal justice, management, behavioral science, political science, court or public administration, or related discipline appropriate to this position is required. Completion of a postgraduate degree in public, business, or court administration is preferred and may be substituted for one year of the required experience.
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.
A cover letter, a detailed resume, an Application for Federal Judicial Branch Employment (located under Related links on the Employment page of our website at www.vaed.uscourts.gov/jobs), and a list of professional references. Additionally, a written response to the following questions, not to exceed two pages per question:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Interested applicants must submit all required documents in a single PDF via email to jobbox5@vaed.uscourts.gov. To ensure priority consideration, applications must be received by May 31, 2023.
Applicants who receive the highest ratings will be contacted for an interview. Other applicants will not be contacted.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
