This position is located in the Fleet and Family Readiness (N9) Navy Region Europe, Africa, Central (EURAFCENT) office. Incumbent performs a wide variety of administrative support duties under the general supervision of the N9 Director. Performs a variety of miscellaneous duties and responsibilities which provides continuity and efficiency of administrative office operations and procedures.
Summary
This position is located in the Fleet and Family Readiness (N9) Navy Region Europe, Africa, Central (EURAFCENT) office. Incumbent performs a wide variety of administrative support duties under the general supervision of the N9 Director. Performs a variety of miscellaneous duties and responsibilities which provides continuity and efficiency of administrative office operations and procedures.
Performs a wide range of administrative support services assisting in supporting Navy Region Europe Fleet and Family Readiness programs to include: Family Readiness (FFSP), Fleet Readiness (MWR, CYP, Food & Beverage), and Housing on matters relating to program management.
Assists with development/reviews/interpretations/drafts and recommends revisions to regulations, directives, memoranda and policy on administrative functions including determining the extent the organization is affected and advises operating officials. Drafts policy statements on administrative functions that are subject to review and approval of the supervisor. Disseminates information to N9 staff concerning policies, plans, procedures, methods and actions of an administrative nature.
Prepares correspondence covering subject of an administrative nature, both internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Receives and logs outgoing correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, factual correctness, enclosures, dates, signatures, complete addresses, etc. Responds personally to non- technical, but substantive, requests for information involving directorate programs and functions, project assignments, internal procedures and relationships, and current work status.
Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Provides assistance in developing statistical data and special reports, compiling/preparing drafts and finalizing technical papers and/or similar instructional materials in support of program specialties. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating adm1nistrati·1e data collection requirements and reports considering the interrelationships of reports and multiple uses data. Determines L:n:: uesL .software type for each requirement: (sucn r.1s <1ar,H,r.1sP.s nr spreadsheet). Determines data categories to be established, sorting and calculating functions to be performed, and procedures for entering and retrieving data. Uses graphics software to provide charts, and graphs for view graphs or paper presentations for briefings.
Establishes and maintains office technical and administrative files in accordance with applicable regulations. Maintains the office reference material consisting of directives, regulatory guidance and publications. Composes non-technical written correspondence from a short phrase or idea, verbal instruction or rough notes.
Receives and screens calls and visitors to the office, receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions. Screens out those requiring the supervisor's personal attention and refers the remainder to other staff members based on subject matter. Receives, distributes and dispatches all office mail to include special handling, such as certified, registered or express mail. Determines requirements for forms, publications and printing and independently prepares/processes the appropriate documents. Initiates requisitions for supplies and material and work requests for maintenance.
Prepares a variety of materials using both an electronic typewrite and computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems. Materials produced include correspondence, technical reports, briefings, tables, forms, and viewgraphs. Uses automated data processing equipment and off-the-shelf software programs such as Microsoft Word, Excel and Power Point to prepare, in final form, a variety of narrative and tabular materials such as correspondence, reports, charts, graphics, regulations, staff studies, flyers, brochures and other handouts. Ensures documents meet criteria contained in administrative guidance and checks for correct format, grammar, spelling, punctuation, capitalization, etc. prior to releasing document for signature and/or distribution.
Incumbents must satisfactorily complete all background checks, including a fingerprint check, a National Agency Check with Inquiries (NACI).
Males born after 12-31-59 must be registered for Selective Service.
Qualifications
Knowledge of administrative support functions and skill in planning, organizing and interpreting a wide range of administrative requirements.
Knowledge of programs of the division as relates to clerical and administrative support functions.
Ability to write, using proper grammar, spelling, punctuation, etc., to properly prepare correspondence.
Knowledge and skills to develop and coordinate the work of the office with other offices, including advising professional staff and clerical staff on new procedures or regulations, and information to be provided for use in conferences
Ability to use office automation systems and to use several types of software for various office needs.
Ability to prepare and apply knowledge of software functions to produce a wide range of documents often requiring complex formats.
Knowledge of organizational functions and procedures of the unit to perform such duties as distribute and control mail, refer phone calls and visitors, and provide general nontechnical information.
Ability to operate an electric typewriter, word processor, or other office automation equipment. A fully qualified typist is required.
Additional information
Note: The NATO Status of Forces Agreement (SOFA) between Italy and the United States prohibits the hiring of any person who holds Italian citizenship and is considered a Dual National by the Italian Government into any U.S. position. Those U.S. citizens who are considered "ordinarily resident" in Italy are also ineligible for employment by U.S. commands and activities in Italy. Contractors and their family members are also ineligible as they do not have civilian component status.
Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager.
Resume with complete work history including job title, start and end dates, and highlighted qualifications relevant to the vacancy announcement.
OF-306 Declaration of Federal Employment (MUST be signed in ink and dates within the opening and closing dates of this vacancy announcement).
Proof of Education (such as high school diploma/GED, clinical licensure, transcripts/copy of degree(s)/certification(s)), if applicable to position requirements.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Family Member Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders at the time of application.
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15,VA disability letter, proof of service, etc.)
If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50.
FOR APPLICANTS RESIDING IN NAPLES, ITALY:
Copy of U.S. Government no-fee passport showing picture, passport number and expiration date
Copy of PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian)
Copy of Italian Visa
Copy of Sojourner's Permit (or receipt of application)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 03/31/2023 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Region NAF HRO / NSA Naples
PSC 817 Box 108
FPO, AE 09622-0108
US
Next steps
Please ensure that your submission contains all the information requested in the vacancy announcement. If your submission does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Resume with complete work history including job title, start and end dates, and highlighted qualifications relevant to the vacancy announcement.
OF-306 Declaration of Federal Employment (MUST be signed in ink and dates within the opening and closing dates of this vacancy announcement).
Proof of Education (such as high school diploma/GED, clinical licensure, transcripts/copy of degree(s)/certification(s)), if applicable to position requirements.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Family Member Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders at the time of application.
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15,VA disability letter, proof of service, etc.)
If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50.
FOR APPLICANTS RESIDING IN NAPLES, ITALY:
Copy of U.S. Government no-fee passport showing picture, passport number and expiration date
Copy of PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian)
Copy of Italian Visa
Copy of Sojourner's Permit (or receipt of application)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 03/31/2023 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Region NAF HRO / NSA Naples
PSC 817 Box 108
FPO, AE 09622-0108
US
Next steps
Please ensure that your submission contains all the information requested in the vacancy announcement. If your submission does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
