The Legal Assistant position is in the Office of the Chief Administrative Law Judge located in the Review Commission's National Office in Washington, D.C. The Legal Assistant supervisor is the Chief Administrative Law Judge (ALJ). The Legal Assistant performs a range of administrative and legal assistant duties for the Chief ALJ, other ALJs as well as all attorney-advisors.
Summary
The Legal Assistant position is in the Office of the Chief Administrative Law Judge located in the Review Commission's National Office in Washington, D.C. The Legal Assistant supervisor is the Chief Administrative Law Judge (ALJ). The Legal Assistant performs a range of administrative and legal assistant duties for the Chief ALJ, other ALJs as well as all attorney-advisors.
U.S. Citizens and Status Candidates (this includes Merit Promotion, Status Candidates, Former Overseas Employees, CTAP, ICTAP, VRA, VEOA, 30% or More Disabled, EVHO, Schedule A, Military Spouses, Americorps, Peace Corps, Vista, Interchange Agreement Eligibles, Land Management, and National Guard).
In this position, you will serve as Legal Assistant. Typical work assignments include:
Assists ALJs with preparation of legal documents such as memoranda, decisions, affidavits, declarations, court exhibits, and related materials as required. Effective proofreading of documents is a requirement.
Ensures that all legal documents produced conform to proper legal and formatting requirements.
Prepares case files for assignment by the Chief ALJ and closes out case files including settlement case files and exhibits concerning assigned legal matters.
Oversees the timely transfer of cases to the regional offices.
Prepares and distributes orders regarding pretrial notifications, simplified proceedings, trial locations and orders to show cause. Contacts regional offices, the Department of Labor counsel, representatives, and counsel of respondents to obtain information pertaining to case files such as discovery, settlement agreements, pretrial statements, etc. Responds to pro se employer issues that require interpretation of office policies and procedures.
Utilizes a computerized case tracking system and other methods to obtain necessary case handling data.
Manages response due date docket for pleadings.
Opens and distributes incoming mail.
Conducts legal research and gathers relevant information.
Analyzes and drafts legal documents, motions, briefs, pleadings, and correspondence.
Proofreads orders and decisions.
Reads, understands, and interprets applicable federal codes, laws and statutes, and regulations.
May be required to complete background investigation and/or fingerprint check.
A one-year probationary period may be required.
Current or former federal employees applying under merit promotion consideration must meet applicable time-in-grade requirements to be considered.
The Immigration Reform and Control Act of 1986 require employers to hire only individuals who are eligible to work in the U.S. The appointee will be required to complete Form I-9, Employment Eligibility Verification, and provide acceptable proof of employment authorization and identity.
Applicants must provide resume and supporting documents (see required documents).
All Federal employees are required to have salary payments made by direct deposit to a financial institution of their choosing.
This position is covered by the Hatch Act Reform Amendments of 1993 which prohibits requesting, transmitting, accepting, or considering political recommendations for employment or other personnel actions for nonpolitical position.
If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system.
This is not a remote position. The incumbent is expected to report to 1120 20th Street, NW - Ninth Floor, Washington, DC 20036. However, the incumbent may telework pursuant to the Review Commission's policy and procedures.
Selective Service Registration is required, if applicable (see www.sss.gov).
Qualifications
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the grade level in which you are applying:
You qualify at the GS-9 level if you possess one year of specialized experience equivalent to the GS-8 grade level that has equipped you with the knowledge, skills, and abilities needed to successfully perform the duties of this position. To be creditable, specialized experience must have been equivalent to at least the GS-8 grade level in the federal government. Examples of this type of experience includes interpreting, applying and explaining complex legal provisions, regulations or procedural requirements to a wide range of individuals with varying abilities of comprehension and knowledge of legal documents or legal and judicial processes; experience with docket control; and the use of an electronic case tracking system.
Applicants must meet the minimum qualification requirements as contained in the U.S. Office of Personnel Management's (OPM) General Schedule Qualification Standards. These qualification standards are available online at www.opm.gov. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.
For more information on the qualifications for this position, https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series
TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-8 levelis required to qualify for the GS-9 level. You must submit a copy of your Notification of Personnel Action (SF-50), that shows time-in-grade eligibility and reflects your title, series, and grade.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Education
This job does not have an education qualification requirement.
Additional information
TheInteragency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Policy, Data, Oversight - Workforce Restructuring (ICTAP).
TheCareer Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Policy, Data, Oversight - Workforce Restructuring (CTAP).
Active-Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active-duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do not qualify as official documentation.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated in accordance with OPM's delegated examining procedures using category rating. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted, and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: HighlyQualified Category - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position; Well Qualified Category - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors. The names of all applicants in the best qualified category will be sent to the hiring official for employment consideration (unless a sufficient number of qualified veterans are found - in which only those names will be initially certified). Applicants within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics):
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To receive consideration, you must submit the following documents:
Resume: Your resume must accurately reflect the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending date of employment stated as MM/YYYY; and total hours worked per week).
Vacancy Announcement: Your application package must identify the vacancy announcement number, position title, and grade of the position for which you are applying.
Personal Information: Your application package must include your full name, your mailing address with zip code, email address, telephone numbers, country of citizenship, and highest Federal civilian grade you held (if any). If you are or have been a federal employee, please provide a copy of your most recent standard form 50, Notification of Personnel Action.
Cover Letter: If you provide a cover letter, we suggest that you describe how your experience, education, knowledge and/or awards relate to this position.
Other Qualifications: Job-related training courses (title and year), job-related skills, job-related certificates and licenses, job-related honors, awards, and special accomplishments.
Performance appraisal: If you are or were a federal employee, please provide a copy of your latest performance appraisal. If unavailable, please provide an explanation as to why it is unavailable.
All application materials must be received by the closing date of this announcement. Failure to submit these documents will result in your application being removed from consideration. Please do not submit additional, unsolicited materials, or original documents that you may need in the future. Applications will become part of the recruitment case file and will not be returned.To begin the process, click the "Apply Online" button to create an account or log in to your existing USAJOBS account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the (March 20, 2023).
You must submit a complete application package by 11:59 PM (EST) on the (March 20, 2023). * To begin, click "Apply Online" to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.* Click the "Submit My Answers" button to submit your application package.* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account, or your application will be incomplete. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. VETERANS PREFERENCE:
If you are a veteran and you are claiming veteran's preference, you must submit a Certificate of Release or Discharge from Active Duty (DD-214), which shows dates of service and discharge under honorable conditions. For competitive service positions, active-duty service members expecting to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days: you may be granted tentative preference by submitting a "certification" document in lieu of a DD-214. This "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service under honorable conditions not later than 120 days after the date of the submission of the certification. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.
If you are claiming 10-point veteran's preference based on service-connected disability, in addition to the DD-214 or certification requirements (see above bullet), you must also submit an SF-15, "Application for 10-point Veterans' Preference, plus the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. For more information on veterans' preference see Careers at OPM - Veterans.
Occupational Safety and Health Review Commission
1120 20th Street, NW, 9th Floor
Washington, DC 20036-3457
US
Next steps
Once your application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possibility an interview. We expect to make a selection within 45 days from the closing date of this announcement. You will be notified of the outcome.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To receive consideration, you must submit the following documents:
Resume: Your resume must accurately reflect the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending date of employment stated as MM/YYYY; and total hours worked per week).
Vacancy Announcement: Your application package must identify the vacancy announcement number, position title, and grade of the position for which you are applying.
Personal Information: Your application package must include your full name, your mailing address with zip code, email address, telephone numbers, country of citizenship, and highest Federal civilian grade you held (if any). If you are or have been a federal employee, please provide a copy of your most recent standard form 50, Notification of Personnel Action.
Cover Letter: If you provide a cover letter, we suggest that you describe how your experience, education, knowledge and/or awards relate to this position.
Other Qualifications: Job-related training courses (title and year), job-related skills, job-related certificates and licenses, job-related honors, awards, and special accomplishments.
Performance appraisal: If you are or were a federal employee, please provide a copy of your latest performance appraisal. If unavailable, please provide an explanation as to why it is unavailable.
All application materials must be received by the closing date of this announcement. Failure to submit these documents will result in your application being removed from consideration. Please do not submit additional, unsolicited materials, or original documents that you may need in the future. Applications will become part of the recruitment case file and will not be returned.To begin the process, click the "Apply Online" button to create an account or log in to your existing USAJOBS account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the (March 20, 2023).
You must submit a complete application package by 11:59 PM (EST) on the (March 20, 2023). * To begin, click "Apply Online" to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.* Click the "Submit My Answers" button to submit your application package.* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account, or your application will be incomplete. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. VETERANS PREFERENCE:
If you are a veteran and you are claiming veteran's preference, you must submit a Certificate of Release or Discharge from Active Duty (DD-214), which shows dates of service and discharge under honorable conditions. For competitive service positions, active-duty service members expecting to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days: you may be granted tentative preference by submitting a "certification" document in lieu of a DD-214. This "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service under honorable conditions not later than 120 days after the date of the submission of the certification. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.
If you are claiming 10-point veteran's preference based on service-connected disability, in addition to the DD-214 or certification requirements (see above bullet), you must also submit an SF-15, "Application for 10-point Veterans' Preference, plus the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. For more information on veterans' preference see Careers at OPM - Veterans.
Occupational Safety and Health Review Commission
1120 20th Street, NW, 9th Floor
Washington, DC 20036-3457
US
Next steps
Once your application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possibility an interview. We expect to make a selection within 45 days from the closing date of this announcement. You will be notified of the outcome.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
