This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/710691400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The purpose of the position is to provide diversified administrative and recruitment support to Central Engineering. This position is located in Cambridge, MA.
Learn more about this agency03/06/2023 to 04/07/2023
$77,738 - $101,055 per year
IS 11
1 vacancy in the following location:
No
Yes—as determined by the agency policy.
Not required
No
Permanent - Indefinite Trust Appointment. This is not a Federal position.
Full-time - Full Time
Competitive
11
No
No
23-58
710691400
Position is open to all qualified US citizens or perm residents. First consideration maybe made 14 days after the opening date. Note: This position requires access to export-controlled work. The candidate must be a U.S. person (citizen, permanent resident, approved asylum seeker or refugee) or be a national of a country eligible to be approved on an export license.
I. Financial Administration and General Duties
a. Generates proposals for CE Principal Investigators. Maintains current and pending support pages for key CE personnel that will be needed for either CE proposals or division proposals including CE key staff members.
b. Serves as fund manager on CE contracts and grants.
c. Generates costings for CE customers as required.
d. Generates requisitions in PeopleSoft, determining and applying appropriate chart fields. Tracks requisitions, monitors delivery dates and expedites orders as required. Negotiates terms for returns/exchanges, generates shipping documents, and tracks items until the orders are closed. Resolves procurement related accounting issues.
e. Serves as back up CE timekeeper. Maintains cognizance of and appropriately applies all relevant time and attendance policies and procedures. Serves as an information source to department staff on time and attendance policies and WebTA requirements.
f. Utilizes Concur to prepare travel authorizations for technical staff. Independently resolves travel related software and accounting issues with the appropriate SAO staff members.
II. Personnel Tasking
a. Coordinates all hiring and promotion activities within CE including assisting staff members with developing position descriptions and performance plans, as well as all other HR required documentation related to hiring.
b. Creates and maintains a list of template and example position descriptions and job advertisements, ensuring that they meet SI requirements, are compelling, and have no inherent biases that might discourage underrepresented candidates from applying.
c. Develops and maintains an automated process for hiring practices.
i. Maintains data on each current job posting that tracks where in the process the posting is located.
d. Coordinates CE’s annual appraisals; sets due dates for all steps in the process, runs reports to determine stakeholder list, obtains reports from HR to remind latecomers and works with them to achieve completion within the SI deadline.
e. Manages the department’s cash awards submission.
f. Handles all contractor recruitments.
III. Recruitment Activities
a. Develops contacts at local and national engineering universities and colleges with an emphasis on underrepresented academic institutions. Posts all relevant jobs to their websites.
b. Arranges CfA booths at local and university-based engineering/software job fairs.
i. Recruits volunteers from CfA engineering to represent CfA at these booths.
ii. Performs analysis on the success and return on investment (ROI) of each opportunity with reports on how to improve.
c. Manages engineering recruitment through advertising, including on the CfA LinkedIn channel. Performs analysis on recruitment techniques and sites, with an aim to get the best ROI for hiring quality engineering candidates.
d. Maintains and reports on percentages of engineering applicants and hires from underrepresented populations to ensure equity in recruitment and hiring practices.
e. Sets standards for engineering interview processes and procedures and trains interview panels on proper and unbiased interviewing techniques.
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OR
Ph.D. or equivalent doctoral degree.
OR
3 full years of progressively higher level graduate education leading to such a degree.
OR
a combination of education and experience.
Required US accreditation if qualifying by education.
For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/
The Smithsonian does not pay relocation expenses.
The Smithsonian embraces diversity and equal employment opportunity.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
• Knowledge of advanced principles and practices of financial management and budgeting, and ability to learn applicable SAO/SI policies, precedents, regulations, and guidelines; particularly as they apply to Cost Center administration.
• Ability to master SAO policies and procedures relating to the submission of proposals and the administration of resulting contracts/grants and the ability to interpret and apply NASA or other funding agency guidelines contained in AO’s, or RFP’s, to ensure that proposals submitted comply with agency requirements.
• The ability to work effectively both independently--in making a wide variety of administrative decisions and recommendations--and as a member of a diverse team of management, engineering, scientific, technical, and administrative staff and to multi-task effectively.
• Demonstrated knowledge and skill in the use of computer systems, business software applications, etc., in order to conceptualize, generate, and use electronic spreadsheets and relational databases; to conduct web based procurement research, to design and produce financial/management reports, and to be able to articulate and resolve complex procurement, travel, and timekeeping systems software issues with cognizant ERP staff. The ability to learn new, complex software packages.
• Knowledge of recruiting and advertising Engineering jobs, and the knowledge of and skill in interviewing processes and procedures and the ability to communicate at all levels with tact and diplomacy. Ability to handle confidential or sensitive materials and situations with discretion.
• Knowledge of general administrative practices and the ability to organize the flow of work through a busy administrative office, to prioritize and organize effectively so as to meet critical deadlines, to execute multiple unrelated assignments simultaneously, flexibility, and the ability to work efficiently in an environment in which processes, procedures, and task parameters may be changed repeatedly
Your application package should include the following documents:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Click on the "Apply Online" button on the upper right side of the page.
You must apply for this position online through the 'Apply Online' button.
After you apply, you will receive an automated acknowledgement email that your submission was successful. The staffing process to identify highly qualified candidates may take up to four weeks or more to complete. After the announcement closes and application reviews are done, you may be contacted by the hiring office if further evaluation or interviews are required. All applicants will receive written notification on the final outcome of the position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/710691400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
The Smithsonian Astrophysical Observatory is part of what is arguably the largest and most diverse astrophysical institution in the world, where the staff carries out a broad program of research in astronomy, astrophysics, and earth and space sciences. If you would like to join this exciting organization, apply today!