The incumbent will participate in work involving Federal grants and cooperative agreements and provide grants-related assistance and services to both museum applicants and awardees. The incumbent carries substantial responsibility for direction and administration of assigned grant programs and works on all phases of grant application processing as well as the monitoring of awardee performance.
Summary
The incumbent will participate in work involving Federal grants and cooperative agreements and provide grants-related assistance and services to both museum applicants and awardees. The incumbent carries substantial responsibility for direction and administration of assigned grant programs and works on all phases of grant application processing as well as the monitoring of awardee performance.
If selected for the Grants Management Specialist (Senior Program Officer) position, the incumbent will carry out substantial responsibility for one or more discretionary grant programs within the Office of Museum Services. These grant programs are often characterized by a high volume of potential applicants; a need for extensive outreach to potential applicants regarding the availability and requirements for grants; and a need to build and maintain a substantial network of professional contacts in the relevant professional communities. Typical work assignments will include but are not limited to the following:
Manages complete cycles of one or morediscretionary grant programs (e.g., the Museum Grants for African American History and Culture), from the development of application guidelines through accepting applications, organizing peer review, making awards, monitoring grant-funded projects, and closing out grants.
Educates potential applicants about the availability and requirements of grant programs through one-on-on counseling and group presentations.
Builds and maintains a substantial network of professional contacts in various organizations (e.g., African America museums, cultural heritage organizations, institutions of higher education, and museum service organizations) for information sharing and peer reviewer recruitment.
Serves various organizations (e.g., African American museums, cultural heritage organizations, institutions of higher education, museum service organizations) as an expert and source of information about the agency's grant programs and the ways in which these grant programs may assist various organizations (e.g., African American museums), cultural heritage organizations, institutions of higher education, museum service organizations) to serve their communities.
Males born after 12-31-59 must be registered for Selective Service
May be required to successfully complete a probationary period.
If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
Relocation expenses will not be authorized.
Resume and supporting documents (see Required Documents).
You must meet all qualification requirements upon the closing date of this announcement.
Qualifications
MINIMUM QUALIFICATIONS:
Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
In order to minimally qualify at the GS-13 grade level, applicants must meet the below specialized experience requirements: GS-13: To be eligible at the GS-13 grade level, you must have at least one year of specialized experience equivalent to the GS-12 grade level. Specialized experience is defined as: (1) knowledge of the purpose and values of museums within communities and the roles and responsibilities and functions of museum staff in order to analyze trends, best practices or developments related to funding opportunities; (2) knowledge or experience with interpreting grants management laws, policies, and procedures to provide counseling to external and internal stakeholders; (3) knowledge or experience with reviewing and awarding grants and administering awards for grants and cooperative agreements; (4) experience or skill in leveraging the expertise of and building cooperative relationships with external stakeholders in various organizations/fields (e.g. subject-matter specialists in African American museums, art, humanities, and informal education) to develop contacts and provide program-related information.
NOTE: 1. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. 2. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. 3. Your resume and application materials should demonstrate that you possess the following knowledge, skills, and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application or resume how your past work experience demonstrates that you possess the KSAs identified in the specialized experience definition. Cite specific examples of experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write, "See resume" in your application. 4. Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
Education
Education is not a substitute for specialized experience at this grade level.
Additional information
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .
Veterans Preference:
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:
Best Qualified
Highly Qualified
Qualified
The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:
Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
(Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
(Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
(Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit:
A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
A copy of your latest performance appraisal including your rating; and
Any documentation from your agency that shows your current promotion potential.
(Required, if applicable): DD-214 or certification of expected discharge or release from active duty under honorable conditions within 120 days, or letter referencing service-connected disability from the Department of Veterans Affairs and the Standard Form (SF) 15.
(Required, if applicable): Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
Beginning and ending dates of appointment
Agency; and
Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
Position title
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Institute of Museum and Library Servicesatrecruiting@imls.gov or202-653-4676 to obtain an alternative application.
Institute of Museum and Library Services
955 L'Enfant Plaza, North, SW
Suite 4000
Washington, DC 20024
US
Next steps
Next Steps Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
(Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
(Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
(Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit:
A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
A copy of your latest performance appraisal including your rating; and
Any documentation from your agency that shows your current promotion potential.
(Required, if applicable): DD-214 or certification of expected discharge or release from active duty under honorable conditions within 120 days, or letter referencing service-connected disability from the Department of Veterans Affairs and the Standard Form (SF) 15.
(Required, if applicable): Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
Beginning and ending dates of appointment
Agency; and
Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
Position title
NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information.
Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Institute of Museum and Library Servicesatrecruiting@imls.gov or202-653-4676 to obtain an alternative application.
Institute of Museum and Library Services
955 L'Enfant Plaza, North, SW
Suite 4000
Washington, DC 20024
US
Next steps
Next Steps Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
