Clarification from the agency

Applications will be accepted from all U.S. Citizens. Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.

The Records Management and Archives Branch (RAMB) also provides records management services for the agency, including but not limited to maintaining the AOC records schedules and providing guidance on the records policies and schedules.

The Archives Specialist performs duties involving records management and archives. Primary responsibilities are records management, reference and research and archival description.

Records Management
Supports the development and revision of records policies, schedules and procedures based on National Archives and Records Administration (NARA) and records and information management (RIM) standards and best practices.  

Appraises records, physical and electronic, to discern their function, content, evidential or informational values to recommend appropriate dispositions. Assesses and researches their significance and uniqueness in documenting the history of the AOC and the Capitol Complex. Compares comparable records in the AOC and other agencies.

Assists with providing records management (RM) guidance and technical support to agency managers and staff.  Undertakes and coordinates RM projects with agency offices, such as records inventories and migrations to electronic document management systems (EDMS).

Ensures the appropriate disposition and retention of agency records. Assists with providing records disposition and retention guidance and technical support to agency offices.

Facilitates and manages permanent records transfers to the archives. Identifies and resolves issues, such as transfer gaps.

Prepares and provides training, outreach and tours to promote RM and the archives. Assists with conducting records management liaison (RML) meetings and trainings. Contributes content for the branch’s intranet presence.

Reference and Research

Provides archival reference and research assistance to AOC leadership, managers, employees and contractors in support of official agency business, the daily operations of Capitol buildings and grounds and the management of construction, renovation and conservation projects.

Contributes to the branch’s expertise in and knowledge of the history of the AOC, the Capitol Complex and affiliated subjects. Supports the response to historical research inquiries from other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows as needed.

Applies reference and access policies and procedures, including safeguards to protect personally identifiable information (PII), procurement sensitive and other controlled unclassified information (CUI).

Archival Description

Contributes to archival description and indexing projects. Contributes data for the archival collection management systems (CMS) and finding aids. Identifies knowledge gaps and contributes to the creation and revision of archival finding aids to facilitate research of the archival collection.

Supports categorizing records to the correct record group, series and subseries. Helps research the provenance for ambiguous, disorganized and complex record collections. Helps identify when changes and reallocations to record series and record groups are necessary to maintain the correct organizational alignment and structure.

Communicates effectively, orally and in writing.

The incumbent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

Performs other related duties as assigned.

Conditions of employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
 
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.

To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: 

• Providing technical guidance, direction and training to assist others with understanding records lifecycle concepts (e.g. records creation, maintenance, and final disposition).
• Developing records schedules.
• Conducting records management (RM) projects.
• Processing outgoing and incoming records center and archives records transfers.
• Researching records and applying access restrictions to respond to records and information requests.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. 

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

• Teamwork
• Customer Service and Communication
• Problem Solving
• Attention to Detail
• Computer Technology and Business Software

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.  Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).