Clarification from the agency

This announcement is open to current, permanent employees of the Department of Veterans Affairs. Current, permanent employees of the Cincinnati, OH VA Medical Center will receive first consideration.

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The major duties of this position include:

Management Analysis:

• The incumbent is responsible for the management of the administrative duties for Medical Service and its subspecialties. Incumbent plans and conducts analysis of program administrative elements and works to identify and resolve problems; approves resource utilization, administrative support, and management effectiveness. The incumbent advises management in developing and maintaining sound organization structures, improving management methods and procedures, and seeing to the effective use of staff budgetary funds. Will assist Section Chiefs with suspense actions /responses as needed.
• Labor Mapping / Physician Time and Attendance:
• Provides data and projections to plan for clinical and administrative efforts in the sections and for section chiefs in support of determining labor mapping for their sections..
• Incumbent serves as the first level approver of leave and certifies timecards for employees in each section in the absence of the official supervisor. Utilizes data and knowledge of section-level operations to ensure timecards are complete and accurate. Works with the service's timekeepers to ensure subsidiary time cards are completed as needed.

• Provides detailed data and timely analysis to section chief to be used to set section and employee performance goals in support of annual pay for performance measures.
• Provides section chiefs with data and initial analysis to ensure clinical operations are streamlined for efficient operations and safe/effective patient care.
• Responds to requests for data in a timely manner and engages with Medical Service Section Chiefs regarding data needed to ensure high quality clinical operations.
• Assists with the gathering, interpreting, and trending of data for Focused/Ongoing Professional Practice Evaluations and Point of Care reviews in the sections.
• Maintains consistent contact with Section Chiefs / Supervisors to ensure processing timelines are met as it relates to employee performance evaluations and proficiencies.

• Evaluates program needs and provides Medical Service supervisors with data driven analysis of staffing needs. Supports business planning and makes proposals for new FTE.
• Provides Section chiefs/supervisors with available staffing options including types of appointments (fee basis, intermittent, full/part time). Produces data-drive analysis to ensure decision making by accounting for labor market and operational needs.
• Provides data driven support to salary recommendations for incoming physicians through the Market Pay Review and Analysis process. For new physicians, works to complete initial Market Pay Reviews. For renewal Market Pay Review - ensures changes are completed in a timely manner / brought to the attention of the Medical Service Program Assistant for processing. Provides spot checks for renewals.
• Provides annual review of section level telework agreements and ensures agreements are in place for all staff who are teleworking.
• Reviews HR reporting data annually to ensure employees are aligned under the correct supervisor and any vacant positions have a plan in place for recruitment.

• The incumbent administers separate financial accounts (fund control points) for the Medical Service program budget, including medical service and grant funding. Tracks and monitors spending in Medical Service fund control points.

• Represents the Section Chiefs in budget preparations, provides adequate data to support budget requests for the sections.
• Stays abreast of training and travel needs for the sections and provides summary of needs for annual budget.

• The incumbent is responsible for driving continuous process improvements within the sections. Maintains a familiarity with process improvement methodology as serves as a project lead for process improvements. Ensures balance between continuity and improvement, adjusting processes as needed to meet the needs of patients and staff.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/09/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7 grade level. For a GS-11 position you must have served 52 weeks at the GS-9 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience and/or Education Requirements, GS-9.

Specialized Experience. One year of specialized experience equivalent to at least the GS-7 grade level which includes experience such as:

- Provides data and projections to plan for clinical and administrative efforts in the sections.
- Evaluates program needs and provides Service supervisors with data driven analysis of staffing needs.
- Responsible for driving continuous process improvements within the sections.
- Provides guidance to Medical Service Program Assistants.

OR,

Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR,

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.


Specialized Experience and/or Education Requirements, GS-11.

Specialized Experience. One year of specialized experience equivalent to at least the GS-9 grade level which includes experience such as:

- Provides data and projections to plan for clinical and administrative efforts in the sections.
- Evaluates program needs and provides Service supervisors with data driven analysis of staffing needs.
- Responsible for driving continuous process improvements within the sections.
- Provides guidance to Service Program Assistants.
- Supports business planning and makes proposals. Provides data driven support to salary recommendations.
- Represents the Section Chiefs in budget preparations, provides adequate data to support budget requests for the sections.
- Ensures balance between continuity and improvement, adjusting processes as needed to meet the needs of patients and staff.
- Responds to requests for data in a timely manner and engages with the Service Section Chiefs regarding data needed to ensure high quality clinical operations.

OR,

Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR,

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:

The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.