Clarification from the agency

Open to current permanent ODNI employees

Perform a comprehensive range of direct executive office support for a designated Office of the Director of National Intelligence senior executive staff member, assisting and relieving the manager by addressing a variety of complex office support functions.

Plan and manage the senior executive's calendar and evaluate email and correspondence to determine and prioritize action items and coordinate responses within established deadlines.

Evaluate information from staff meetings and weekly reports to determine those that require action; plan, develop, and maintain a system to generate reminders for completion deadlines.

Execute and monitor internal and external taskings, ensure collaboration and coordination on responses, ensure quality and completeness of responses, prepare for meetings, briefings, and special events, schedule meetings, prepare read ahead materials, and maintain records of proceedings as required.

Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring information, background, and references are complete and editing for appropriate format, grammar and spelling.

Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.

Effectively plan and resolve complex administrative problems by scheduling and when necessary, rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources.

Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access, and researching and preparing background information on attendees, and planning and developing meeting agendas.

Plan and arrange sensitive and complex domestic and foreign travel documents and plan, prepare, and coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support the transportation of material and people.

Conditions of employment

Must be a current permanent ODNI employee.

Qualifications

Thorough knowledge of the ODNI, Intelligence Community (IC), Congress, and the overall national security apparatus as well as ODNI and IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities.

Thorough knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.

Thorough knowledge and skill in English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers.

Thorough knowledge of office management and administrative functions involving logistics, facilities, budget, finance, contracts, travel, security and HR procedures and systems.

Thorough knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices.

Interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop working relationships and networks with internal and external managers and staff.

Analytical and critical thinking skills, including demonstrated ability to interpret complex information from multiple sources.

Ability to manage competing priorities while maintaining a high level of attention to detail; demonstrated ability to work effectively with ODNI's leaders in a highly active, fast-paced, and demanding organization.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2023.

The overall rating evaluation of qualifications will also include the following competencies:

· Attention to Detail
· Communication (Verbal and Written)
· Critical Thinking
· Customer Service
· Influencing/Negotiating
· Interpersonal Effectiveness
· Management of Administrative Procedures
· Management of Executive Schedules and Workload
· QC of Documents Submitted for Executive Review

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.