The Cincinnati, OH VA Medical Center is recruiting for an energetic and dedicated Administrative Officer for Health Informatics & Analytics. This individual will serve as an effective liaison and executor of administrative activities in response to daily operations of the service.
Summary
The Cincinnati, OH VA Medical Center is recruiting for an energetic and dedicated Administrative Officer for Health Informatics & Analytics. This individual will serve as an effective liaison and executor of administrative activities in response to daily operations of the service.
The Administrative Officer (AO) provides consultative and administrative support to the Health Informatics & Analytics section and Chief Health Informatics Officer (CHIO).
Incumbent serves as a principal advisor to the Chief Health Informatics Officer (CHIO). The AO participates in the overall administrative, operational management, decision-making, policy development, and resource allocation and utilization for the service. Incumbent provides administrative and analytical expertise and works independently and closely on a day-to-day basis with the CHIO in planning, identifying, resolving, and implementing complex management programs and policies related to the operation of the Health Informatics & Analytics section.
Health Informatics is a discipline at the intersection of information science, health care, and computer science that designs and delivers information to improve clinical care, individual and public health care, and biomedical research. Health Informatics optimizes the usability, acquisition, and processing of health-related information, using resources and tools that include people and processes; information and knowledge; algorithms and data; hardware and software.
Other duties and responsibilities include but not limited to:
Primary liaison between Human Resources and Health Informatics & Analytics.
Provides support for issues related to patient care, strategic planning, organizational culture, staffing, contracting, budgetary activities, education, and training.
Provides advice and guidance to the Medical Center staff concerning difficult or unusual health system concerns including productivity, effectiveness, and efficiency issues and responsibility for creation and implementation of performance improvement efforts to resolve identified deficient areas.
Provides guidance to internal and external customers and analyzing a wide variety of problems and recommending appropriate solutions, including originating new and improved applications.
Supports the responsibilities of the CHIO, Medical Center Director, and Health Informatics & Analytics employees by coordinating and directing a range of operational matters dealing with planning, congressional issues, Veterans, and their families, and overseeing and coordinating service networks initiatives with VISN offices.
Work is accomplished on a daily basis with participation in management decisions, discussions, and negotiations with staff and other stakeholders.
Primary Contracting Officer Representative (COR) for Informatics equipment, supply, and service procurements.
Responsible for HR requests to LEAF, MSS, HRSmart (or current HR software) and any other duties related to supporting the CHIO in HR staffing.
Responsible for 4CAST and any other compliances required for the Health Informatics & Analytics section in support of facility strategic planning efforts.
Scribes for the Integrated Informatics Committee (IIC) managing the agenda and minutes.
Provides administrative staff support in short and long-range planning efforts.
Acts as a resource to supervisory staff for report development, data collection, processes, and presentation requirements.
Formulates and submits a budget plan; tracks, trends, present, and analyzes budget data; and oversees position management.
Coordinates the preparation of business travel requests.
Performs timekeeping functions.
Purchase Card Holder.
Submits equipment and supply requests
Performs Automated Data Processing Application Coordinator (ADPCS) duties.
Uses Microsoft Office to execute office automation functions.
Performs other duties as assigned.
The incumbent is supervised by the CHIO, or supervisory delegate, who established overall objectives of the work based on the priorities of the service, facility, and VISN. Serves under general supervision, but receives guidance concerning overall objectives, resource limitations, and mutually acceptable plans. The supervisor or senior staff member provides information on related work being performed that would influence projects, and furnishes general instructions as to the scope, objectives, priorities, and limitations for which responsible.
Work Schedule: Monday-Friday 7:30 am - 4:00 pm, however, incumbent has 24/7 accountability and must be able to meet the needs of the service. Compressed/Flexible: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD915320 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/24/2023.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
You may qualify based on your experience and/or education as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements and providing advice on related issues; applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations (i.e., internal activities or functions such as supply, budget, procurement, or personnel which serve to facilitate line or program operations); assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliation; creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); accurately preparing timecards for submission and processing. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
OR,
Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D., if related.
OR,
Combination: Applicants may also combine education and experience to qualify at this level. You must have 6 months of specialized experience equivalent to GS-7 and 1 1/2 years of creditable graduate level education.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirement:
The work is primarily sedentary, although some light physical effort may be required including walking, bending, standing, or carrying may be required. There is extensive use of a computer and phone. The position may be stressful due to the scope of the position and the complexity of the section.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
A detailed Resume/CV - 1) personal information such as name, address, contact information. 2) Education - School, degree, year degree earned. 3) license information - License number, state license in, license received date, expiration date. 4) descriptions of jobs held including the name and address of the employer, job title, detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); beginning and ending date (month and year) of employment. 5) at least 3 references.
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
Most recent SF-50 if you are a current or former Federal employee
An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
Examples of appropriate SF-50's include:
Within grade increases at the highest grade held; or
Promotions with an effective date more than one year old; or
SF-50's at the highest grade held with an effective date more than one year old.
The above documents are required for your application package to be complete.
Additional documents to consider including with your application:
Transcripts - Please be sure to submit a copy of your transcripts so your education can be verified. (Unofficial transcripts are sufficient but must document the degree awarded).
Please use this checklist to ensure you have included all documents required for your application.
PLEASE KEEP IN MIND THE FOLLOWING:
Our office cannot be responsible for incompatible software, your system failure, etc.
Our office cannot be held responsible if you disqualify yourself while answering the assessment questionnaire.
Encrypted documents will not be accepted.
Resumes emailed or dropped off to the Human Resources Department will not be accepted.
Failure to submit required, legible documents may result in loss of consideration.
We will not make assumptions regarding your qualifications or experience. Your resume should be very detailed, and all required documents provided to verify you meet all of the qualifications of the position.
No one will be reaching out to you to get clarification on any of the questions you answered in the assessment. Any documents you upload should support your answers.
No one will be reaching out to you to get clarification on any of the documents you did or did not upload. Upload all the necessary documents when you apply.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/24/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11825402.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Cincinnati VA Medical Center
3200 Vine Street
Cincinnati, OH 45220
US
Next steps
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, the HR Specialist will review applications to ensure qualification and eligibility requirements are met. When the review is complete, a referral certificate is issued to the selecting official of this position and applicants will be notified of their status by email. Referred applicants will be notified as such. The applicants referred may be contacted directly by the selecting official for this position (not HR) for an interview. All referred applicants will receive a final notification once a selection decision has been made.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
A detailed Resume/CV - 1) personal information such as name, address, contact information. 2) Education - School, degree, year degree earned. 3) license information - License number, state license in, license received date, expiration date. 4) descriptions of jobs held including the name and address of the employer, job title, detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); beginning and ending date (month and year) of employment. 5) at least 3 references.
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
Most recent SF-50 if you are a current or former Federal employee
An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
Examples of appropriate SF-50's include:
Within grade increases at the highest grade held; or
Promotions with an effective date more than one year old; or
SF-50's at the highest grade held with an effective date more than one year old.
The above documents are required for your application package to be complete.
Additional documents to consider including with your application:
Transcripts - Please be sure to submit a copy of your transcripts so your education can be verified. (Unofficial transcripts are sufficient but must document the degree awarded).
Please use this checklist to ensure you have included all documents required for your application.
PLEASE KEEP IN MIND THE FOLLOWING:
Our office cannot be responsible for incompatible software, your system failure, etc.
Our office cannot be held responsible if you disqualify yourself while answering the assessment questionnaire.
Encrypted documents will not be accepted.
Resumes emailed or dropped off to the Human Resources Department will not be accepted.
Failure to submit required, legible documents may result in loss of consideration.
We will not make assumptions regarding your qualifications or experience. Your resume should be very detailed, and all required documents provided to verify you meet all of the qualifications of the position.
No one will be reaching out to you to get clarification on any of the questions you answered in the assessment. Any documents you upload should support your answers.
No one will be reaching out to you to get clarification on any of the documents you did or did not upload. Upload all the necessary documents when you apply.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/24/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11825402.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Cincinnati VA Medical Center
3200 Vine Street
Cincinnati, OH 45220
US
Next steps
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, the HR Specialist will review applications to ensure qualification and eligibility requirements are met. When the review is complete, a referral certificate is issued to the selecting official of this position and applicants will be notified of their status by email. Referred applicants will be notified as such. The applicants referred may be contacted directly by the selecting official for this position (not HR) for an interview. All referred applicants will receive a final notification once a selection decision has been made.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
