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Administrative Support Specialist

Department of Defense
Office of Inspector General
Audit
This job announcement has closed

Summary

This position is located in the Office of the Deputy Inspector General for Audit, Corporate Planning and Staff Support Management (CPSSM) Division.

Indianapolis, IN salary range: $47, 124 - $61,261
Alexandria, VA salary range: $53,105 - $69,035

Overview

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Hiring complete
Open & closing dates
01/27/2023 to 02/02/2023
Salary
$47,124 to - $69,035 per year
Pay scale & grade
GS 7
Locations
4 vacancies in the following locations:
Indianapolis, IN
Alexandria
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
11
Supervisory status
No
Security clearance
Secret
Drug test
Yes
Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk
Trust determination process
Announcement number
IG-23-11817388-AUD-IMP
Control number
702685100

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Duties

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  • Assists the Technical Manager by providing administrative support to staff in the following areas:
  • Time and Attendance Reporting matters
  • Space and equipment management
  • Administrative budget
  • Records management
  • Correspondence management
  • In addition, serves as a Government Purchase Card (GPC) holder and a training coordinator in administering learning management for staff.

Requirements

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Conditions of employment

  • Must be a U.S. Citizen.
  • Position has been designated as Non-Critical Sensitive. Incumbent is required to obtain and maintain a Secret Clearance.
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see http://www.sss.gov) .
  • Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with DoD OIG.
  • Current DoD civilian employees are not required to submit to drug testing if moving from one Testing Designated Position (TDP) to another with no break in service, unless deemed appropriate on a case-by-case basis.
  • The incumbent must adhere to the DoD Standards of Conduct.
  • Relocation allowance will not be authorized.
  • All qualifications and time-in-grade requirements must be met by the closing date of this announcement.
  • Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
  • Prior to entry on duty or at some point thereafter, new DoD civilian employees MAY be required to be fully vaccinated against COVID 19, subject to such exceptions as required by law.
  • More details regarding vaccine requirements can be found at https://www.saferfederalworkforce.gov/faq/vaccinations/. Selected candidates will receive further information during the job offer process.

Qualifications

Time in Grade:

For entry at the GS-07 level, status applicants must have served 52 weeks as a GS-06 or equivalent or higher grade, in the Federal Service.

Applicants must demonstrate that they meet the Specialized Experience and Minimum Qualifications requirement as noted below.

Specialized Experience: You must have 52 weeks of specialized experience at the GS-05 level in the Federal service or at an equivalent level. You may qualify at the GS-07 level Specialized experience is defined as: experience in assisting with various administrative functions, such as human resource management, space utilization and equipment management, budget, procurement, training, travel, records management, and correspondence management.

For the GS-7 level:
A bachelor's degree in human resources, social or behavioral sciences or in such fields as business or public administration or industrial management, psychology, labor relations, or education from an accredited college or university with either: 1) a grade point average (GPA) of 3.0 based on a 4.0 scale; 2) a 3.5 GPA based on a 4.0 scale for required courses completed in a major field of study during the last two years of undergraduate study; 3) class standing of upper third of the graduating class in the college, university, or major subdivision of the college; 4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR

One year of graduate education from an accredited college or university with a major in human resources, social or behavioral sciences or in such fields as business or public administration or industrial management, psychology, labor relations, or education; OR
One full-time year of specialized experience equivalent to at least the GS-5 level of the Federal service that demonstrates experience in assisting with various administrative functions, such as human resource management, space utilization and equipment management, budget, procurement, training, travel, records management, and correspondence management. OR

A combination of graduate education and experience as listed above.

You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.

Qualification and time-in-grade requirements must be met by the closing date of this announcement. Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.

Education

Substitution of Education for Specialized Experience:

GS-07 One full year of graduate level education or Superior Academic Achievement may be substituted to meet the specialized experience requirement.

Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

Only experience and/or education obtained by the closing date of this announcement will be considered.

If you are using education to substitute for the qualifying experience, you must submit transcripts at the time you apply. Failure to do so may disqualify you from consideration.

Due to the education requirement of this position, an unofficial transcript must be submitted at the time of application. If transcripts are not received, you will be rated as ineligible.

Using Education to Qualify: You MUST provide unofficial transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

Pass/Fail Courses: If more that 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

Graduate Education: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

Accreditation: Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute for experience. For additional information, please go to the Office of Personnel Management website at http://www.opm.gov/qualifications/ and U.S. Department of Education website at http://www2.ed.gov/admins/finaid/accred/index.html

Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. If you fail to provide the required documentation, by the closing date of this announcement, you will not receive consideration.
For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

  • If you have not previously completed a probationary period with the Federal government in a similar position, you will be required to serve a 1-year probationary period.
  • This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list.
  • Telework availability will be based upon the mission requirements and supervisory determination.
  • PCS costs (moving expenses) may not be paid.
  • Position(s) may be filled by displaced Department of Defense (DoD) employees through the DOD Priority Placement Program.
  • **Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only.
  • You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility
  • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
COVID-19 WORKPLACE SAFETY PROTOCOLS: To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the below COVID-19 vaccination mandate is not presently being enforced as a condition of employment for this position.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.

The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.

Please follow all instructions carefully. Errors or omissions may affect your rating.

All qualified candidates will be evaluated on the following competencies:

  • Administration and Management
  • Budget Administration
  • Customer Service (Clerical/Technical)
  • Manages Resources
  • Organizational Awareness


You can preview the Assessment Questionnaire here:https://apply.usastaffing.gov/ViewQuestionnaire/11817388

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