This position is located in the Office of the Commission Secretary (OCS), Federal Election Commission (FEC). You will serve in a developmental capacity, as a Records Management Specialist, supporting team efforts to provide guidance to agency staff and commissioners, develop and conduct annual records management training, and coordinate efforts with the National Archives and Records Administration (NARA).
This is a non-bargaining unit position.
Summary
This position is located in the Office of the Commission Secretary (OCS), Federal Election Commission (FEC). You will serve in a developmental capacity, as a Records Management Specialist, supporting team efforts to provide guidance to agency staff and commissioners, develop and conduct annual records management training, and coordinate efforts with the National Archives and Records Administration (NARA).
This announcement is open to all US Citizens as well as current/former federal employees and individuals eligible under one or more of the following: veterans eligible for VEOA, disabled veterans receiving 30% or more disability compensation from the VA, military spouses under E.O. 13473, certain former overseas employees, present/former Peace Corps volunteers/employees or VISTA members; present and former Foreign Service officers and employees and Schedule A.
As the Records and Information Management Specialist in this position, you will:
Prepare, direct, and execute short- and long-range planning for the agency's records management program in accordance with the Federal Records Act and NARA regulations.
Provide policy interpretation, procedural guidance, and oversight of agency-specific records management programs.
Manage special projects related to records management, document imaging, and electronic record-keeping.
Determine records to be retained, transferred, or disposed of under retention schedules, including the proper processing of records.
Provide guidance to all levels of FEC management and personnel in setting up, maintaining, controlling, and disposing of files.
Organize training and briefing opportunities for new employees, senior management, program managers, and annual training for all agency employees.
You must be able to pass a background investigation.
Males born after 12/31/1959 must be registered or exempt from Selective Service (see Legal and regulatory guidance below).
You may be required to serve a 2 year probationary period.
Direct Deposit of Pay is required.
You must meet eligibility and qualification requirements within 30 days of the closing date of this announcement.
Status candidates must meet time-in-grade/band requirements (52 weeks at the next lower grade).
The full performance level of this position is GS-0308-13. If selected at the GS-12, upon meeting regulatory and performance requirements, you may be promoted non-competitively.
Qualifications
In order to qualify, you must meet the experience requirements, for the grade in which you are applying to, described below. Your resume must clearly describe your relevant experience.
For GS-12: You must have at least one full year of specialized experience, comparable in scope and responsibility to the GS-11 level in the Federal service (obtained either in private or public sectors), supporting agency-wide implementation of an agency's records management program. This must include activities such as: (1) developing short-term and long-range planning for a records management program in accordance with National Archives and Records Administration (NARA) and other federal guidelines; (2) assisting all levels of management and personnel in setting up, maintaining, controlling, and disposing of files; (3) participating on special projects related to records management, document imaging, and electronic record-keeping; and (4) providing procedural guidance for an organization's records management program.
For GS-13: You must have at least one full year of specialized experience, comparable in scope and responsibility to the GS-12 level in the Federal service (obtained either in private or public sectors), overseeing the day-to-day operations of an agency's records management program. This must include activities such as: (1) directing and executing short-term and long-range planning for a records management program in accordance with National Archives and Records Administration (NARA) and other federal guidelines; (2) identifying procedures to improve the effectiveness and efficiency in the life cycle management (creation, retention, maintenance, processing, use, access, release, safeguarding, and final disposition) of an organization's records; (3) serving as the primary resource for management and staff with questions regarding records; and (4) providing policy interpretation and oversight of an organization's specific records management program(s).
In addition, you must provide a cover letter (two page limit) describing your experience with the competencies identified below:
Records Management: Knowledge of the principles, procedures, and records management life cycle from the time of creation to final disposition.
Information Management: Identifies a need for and knows where or how to gather information; and organizes and maintains information or information management systems.
Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; and monitors progress and evaluates outcomes.
Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; drafts written reports and memos to internal and external stakeholders; and listens to others, attends to nonverbal cues, and responds appropriately.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website.
Part-time or unpaid experience: Credit will be given for appropriate unpaid and/or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Volunteer work experience: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no education requirement or substitution for this position.
Additional information
FEC offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; and transportation subsidies.
If you receive a tentative offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement closes, we will conduct a review of your application package to verify your eligibility and qualifications. If you are found qualified, your application will move forward to additional phases of the review process which will determine the best qualified candidates.
Please follow all instructions carefully. Errors or omissions may affect your eligibility.
You will be evaluated on the following competencies:
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
Your Resume listing hours worked per week, dates of employment (month/year) and duties performed for each position held.
Cover Letter which addresses the competencies identified in the Qualifications section above. Please limit your cover letter to 2 pages.
Other supporting documents if applicable:
Veterans documents (if claiming preference, or applying under VEOA or 30% disabled veteran eligibility): DD-214 including character of service, or certification of expected discharge or release from active duty under honorable conditions within 120 days, and if applicable, SF-15 Form, VA letter, or other documentation required by that form.
All Veterans: DD-214 (Member 4 copy is preferred), which includes character of service, or for Active Duty Service Members a certification which includes service dates, type of separation, and character of service. A "certification" is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted.
Disabled Veterans: VA Disability Letter (with percentage of disability) OR document of disability determination from a branch of the armed forces which reflects a compensable service-connected disability rating.
Derived Preference: The spouse, widow/widower, or mother of a veteran may be eligible to claim veterans' preference when the veteran is unable to use it. To do so, you must submit an SF-15 and the documentation required by that form.
Active Duty Service Members: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
SF-50 Notification of Personnel Action (if applying as a current or former Federal Employee) showing you hold/held a career/career-conditional appointment and the highest grade or promotion potential held.
Former Federal Employees separated from Federal Government over a year ago: Your separation Notification of Personnel Action (SF-50 or equivalent) showing your permanent, competitive status and your last Federal performance appraisal plan/rating. You must submit an SF-50(s) that shows permanent career or career conditional (Tenure Field 1 or 2) and competitive service eligibility (Position Occupied field is 1) to be considered (No award SF-50 will be accepted). Your last Federal performance appraisal plan must reflect a rating of Fully Successful or equivalent.
Certain Family Members of Overseas Employees Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
Additional Eligibilities are stated below in the "How to Apply" section
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Peace Corps volunteers and VISTA members: submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state or federal rehabilitation or benefits office citing disability - eligibility under 5 CFR 213.3102 (u).
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:59 PM (ET) on 02/08/2023 to receive consideration.
To begin, click Apply Online. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.
To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
Federal Election Commission
1050 First Street, N.E.
Washington, DC 20463
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications. Additional phases of the review process will determine the best qualified candidates, and whether or not your application is referred to the selecting official. You will be contacted directly if further evaluation or an interview is required. You will receive notifications by email about the status of your application throughout this process.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
Your Resume listing hours worked per week, dates of employment (month/year) and duties performed for each position held.
Cover Letter which addresses the competencies identified in the Qualifications section above. Please limit your cover letter to 2 pages.
Other supporting documents if applicable:
Veterans documents (if claiming preference, or applying under VEOA or 30% disabled veteran eligibility): DD-214 including character of service, or certification of expected discharge or release from active duty under honorable conditions within 120 days, and if applicable, SF-15 Form, VA letter, or other documentation required by that form.
All Veterans: DD-214 (Member 4 copy is preferred), which includes character of service, or for Active Duty Service Members a certification which includes service dates, type of separation, and character of service. A "certification" is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted.
Disabled Veterans: VA Disability Letter (with percentage of disability) OR document of disability determination from a branch of the armed forces which reflects a compensable service-connected disability rating.
Derived Preference: The spouse, widow/widower, or mother of a veteran may be eligible to claim veterans' preference when the veteran is unable to use it. To do so, you must submit an SF-15 and the documentation required by that form.
Active Duty Service Members: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.
SF-50 Notification of Personnel Action (if applying as a current or former Federal Employee) showing you hold/held a career/career-conditional appointment and the highest grade or promotion potential held.
Former Federal Employees separated from Federal Government over a year ago: Your separation Notification of Personnel Action (SF-50 or equivalent) showing your permanent, competitive status and your last Federal performance appraisal plan/rating. You must submit an SF-50(s) that shows permanent career or career conditional (Tenure Field 1 or 2) and competitive service eligibility (Position Occupied field is 1) to be considered (No award SF-50 will be accepted). Your last Federal performance appraisal plan must reflect a rating of Fully Successful or equivalent.
Certain Family Members of Overseas Employees Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
Additional Eligibilities are stated below in the "How to Apply" section
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Peace Corps volunteers and VISTA members: submit a copy of your description of service or other proof of non-competitive eligibility. If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.
Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state or federal rehabilitation or benefits office citing disability - eligibility under 5 CFR 213.3102 (u).
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:59 PM (ET) on 02/08/2023 to receive consideration.
To begin, click Apply Online. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.
To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
Federal Election Commission
1050 First Street, N.E.
Washington, DC 20463
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications. Additional phases of the review process will determine the best qualified candidates, and whether or not your application is referred to the selecting official. You will be contacted directly if further evaluation or an interview is required. You will receive notifications by email about the status of your application throughout this process.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
