Clarification from the agency

United States Citizens Veterans

The Administrative Specialist performs the following major duties:

• Records Management:
  • Maintains records for the assigned organization in accordance with the agency's records management program and systems. Maintains and tracks copies, electronic or otherwise, of signed/approved/cleared documents. Maintains the filing system and document tracking database of the office as per established nomenclatures and control systems. Keeps other offices apprised of the whereabouts of documents awaiting clearance.
  • Manages correspondence services. Reviews all incoming and outgoing documents to ensure appropriate procedures and clearances have been obtained and are in accordance with agency policies, as well as align with the views of the supervisor.
  • Maintains a sophisticated action tracking system, and follows up with subordinates, and supervisors to ensure that assignments have been completed.
  • Independently requests, receives, and disseminates program and project documentation. Handles, tracks, screens, and abides by the controls for, highly sensitive correspondence such as those found regularly within a legal, congressional, executive, or other similar office.
• Administrative Support:
  • Under supervisory direction, performs and monitors established administrative management requirements for the assigned organization.
  • Determines the scope and nature of actions required to resolve customer service problems and process transactions, based on experience and past practice. Reviews applicable guidelines to consider options. Provides advice and counseling to customers
    regarding a variety of issues that require different and unrelated processes to answer.
  • Assists visitors, manages the General Counsel's calendar, and determines whether persons seeking appointments should be placed on the calendar or referred to other members of the staff.
• Special Projects:
  • Participates in special projects and activities as assigned. Uses standard approaches to perform a variety of duties related to special projects involving administrative or program issues. Conducts extensive research and compilation of data from diverse sources. Extracts and assembles information, conducts analysis and develops reports or presentations.
  • Serves as fact-finder and problem solver in a variety of matters, including confidential and sensitive projects. Assembles reports and publications into finished, comprehensive document.
  • Develops background information and prepares outlines for papers, correspondence, and reports.
  • Serves as a certified contracting officer's representative (COR).

Conditions of employment

• Applicants must be U.S. citizens.
• The work arrangement and salary of this position will be negotiated upon selection. (i.e., telework)
• Applicants must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination.
• All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
• A one year trial period is required.
• This is not a bargaining unit position.
• This position requires a public trust security clearance.

Peace Corps Information

• This is a Federal civilian job in the Excepted Service. Peace Corps employees are paid on the Foreign Personnel (FP) pay scale.
• Initial appointment of employment cannot exceed five years.
• All new employees are required to certify and submit a state of understanding acknowledging adherence to the Peace Corps condition of employment prior to day 1 of employment with the Peace Corps.
• Additional hiring needs may be filled through this vacancy.
• The Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
• The Peace Corps is a drug-free workplace and promotes a drug-free environment.
• The Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. The Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world.

The Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis.

Qualifications

Specialized Experience:

You must meet the specialized experience at the grade level(s) in which you choose to be considered by 11:59 p.m. Eastern Time (ET) on 10/05/2022 (the closing date of the announcement). You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate dates of employment by month, day, and year and the number of hours worked per week in your resume.

This vacancy is being announced at two grade levels:

FP-7

Qualifying experience for the FP-7 level includes one year of specialized experience at least equivalent to the FP-8 or GS-6 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience maintaining and tracking copies, electronic or otherwise, of signed/approved/cleared documents; Experience managing correspondence services; Experience performing administrative tasks which require great attention to detail and compliance with time constraints; Experience reviewing all incoming and outgoing documents to ensure appropriate procedures and clearances.

FP-5

Qualifying experience for the FP-5 level includes one year of specialized experience at least equivalent to the FP-7 or GS-7 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience maintaining and tracking copies, electronic or otherwise, of signed/approved/cleared documents; Experience managing correspondence services; Experience performing administrative tasks which require great attention to detail and compliance with time constraints; Experience reviewing all incoming and outgoing documents to ensure appropriate procedures and clearances.

Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/

All qualification requirements must be met by 10/05/2022 (the closing date of this announcement). Qualification claims will be subject to verification.

Please note: Peace Corps employees are employed using the Foreign Personnel (FP) pay scale. The FP pay plan does not follow the same structure as the GS pay plan. In the FP pay plan, as the grade-level numbers decrease the level/pay for the position increases (e.g., the FP-09 is the lowest entry-level pay and the FP-01 is the highest senior-level pay).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated based on your resume, attached supporting documentation, and your responses to the self-assessment questionnaire. Your materials will be evaluated to validate your possession of any required knowledge, skills, abilities, and/or competencies. The following competencies will be evaluated in the self-assessment questionnaire:

• Administration and Management
• Clerical
• Customer Service
• Problem Solving
• Writing

Please note that a complete application is required for consideration, including any documentation that is being used for qualifications. A Human Resources Specialist will review your resume and supporting documentation, which must support the answers you provided. Falsifying your background, education, and/or experience is cause for disqualification.

National service refers to paid and unpaid experience, including volunteer work done through national service programs such as the Peace Corps and AmeriCorps, as well as other organizations (e.g., professional, philanthropic, religious, community, student).