This position is located in the Department of Defense Office of Inspector General (DoD OIG), Mission Support Team (MST), Executive Secretariat in Alexandria, VA. The incumbent will develop and improve the effectiveness of the administrative work methods, procedures, and correspondence management systems.
Summary
This position is located in the Department of Defense Office of Inspector General (DoD OIG), Mission Support Team (MST), Executive Secretariat in Alexandria, VA. The incumbent will develop and improve the effectiveness of the administrative work methods, procedures, and correspondence management systems.
Open to current and former federal employees Priority Placement Program (PPP) Military Spousal Preference, Veterans, and special appointing authorities listed above.
Performing analysis of correspondence management procedures for efficiency, effectiveness, and adherence to current policy.
Evaluating and reviewing correspondence presented, and based on expert analysis of content and knowledge of organizational functions, independently determines a suspense date and assigns an office of primary responsibility.
Performing full review of format for all correspondence that will be submitted to the DoD OIG Front Office for signature, and ensuring compliance with the DoD OIG and DoD correspondence policies and administrative guidance.
Conducting research and analysis, and preparing reports that provide clear and accurate representation of the information.
Maintaining databases, reporting procedures, and data displays to depict the effectiveness and efficiency of assigned programs.
Conducting regular reconciliation of staff actions in the task management systems and preparing recurring and ad hoc performance analysis reports for management.
Serving as a subject-matter-expert on the organization?s task management systems and providing technical guidance.
Position has been designated as Security designation level such as Noncritical Sensitive. Incumbent is required to obtain and maintain a Secret security clearance.
Males born after 12-31-59 must be registered or exempt from Selective Service (see http://www.sss.gov) .
Prior to entry on duty or at some point thereafter, new DoD civilian employees MAY be required to be fully vaccinated against COVID 19, subject to such exceptions as required by law.
More details regarding vaccine requirements can be found at https://www.saferfederalworkforce.gov/faq/vaccinations/. Selected candidates will receive further information during the job offer process.
Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with DoD OIG.
Current DoD civilian employees are not required to submit to drug testing if moving from one Testing Designated Position (TDP) to another with no break in service, unless deemed appropriate on a case-by-case basis.
The incumbent must adhere to the DoD Standards of Conduct.
Qualifications
Time in Grade:
For entry at the GS-12 level, status applicants must have served 52 weeks as a GS-11 or equivalent or higher grade, in the Federal Service.
One year (52 weeks) of specialized experience at or equivalent to the GS-11 grade level or pay band in the Federal service. Specialized experience is defined as: Experience applying correspondence management policies, practices, and governing regulatory guidance. Performing analysis, preparing reports, and making process improvement recommendations to management. Experience reviewing correspondence and ensuring appropriate coordination of agency responses utilizing an automated correspondence management application. Demonstrated experience in the preparation and delivery of training that included all levels of personnel within an organization or agency.
Relatable experience must have been performed within the last 10 years.
You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.
Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.
Qualification and time-in-grade requirements must be met by the closing date of this announcement. Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
Education
There is no substitution of education for thequalifying experienceat the GS-12 grade level.
Only experience obtained by the closing date of this announcement will be considered.
Additional information
If you have not previously completed a probationary period with the Federal government in a similar position, you will be required to serve a 2-year probationary period.
This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list.
The nature of the work requires the incumbent to be physically located at the Mark Center, Alexandria, VA. Telework opportunities are limited.
PCS costs (moving expenses) WILL NOT be paid.
Recruitment, relocation, or retention incentives MAY be authorized by the hiring official. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here.
For more information on veterans' preference click here.
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position. For more information on ICTAP, click here . If you have never worked for the Federal Government, you are NOT ICTAP eligible.
The Department of Defense (DoD) policy on employment of annuitants issued March 18, 2004 will be used in determining eligibility of annuitants.
Position(s) may be filled by displaced Department of Defense (DoD) employees through the DOD Priority Placement Program.
Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the full performance level only.
You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Retired/Retiring Veterans: Please be aware that there is a 180-Day Restriction on Department of Defense (DoD) Employment of Military Retirees. A retired member of the Armed Forces may not be appointed to a civilian position in DoD within 180 days after retirement unless: The agency requests and is granted a waiver; the position is authorized special pay under 5 U.S.C. 3505; or A state of national emergency exists.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.
The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.
Please follow all instructions carefully. Errors or omissions may affect your rating.
All qualified candidates will be evaluated on the following competencies:
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
For this job announcement, the following supporting documents are required and must be received by the closing date of this announcement. Not all documents may apply to everyone.
Resume: Your resume showing relevant experience and should include the following: where you worked, job title, series and grade, if applicable, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary; PLEASE NOTE: Only the first 5 pages of resumes are reviewed. Ensure relevant experience is included in those first five pages. (cover letter optional)
SF-50(s): Current or former federal employees, excluding current agency employees, must submit a SF-50. If your SF-50 does not show you meet time-in-grade requirements or competitive status eligibility, you must submit additional SF-50s for verification. If you fail to provide the required documentation, by the closing date of this announcement, you will not receive consideration.
Performance Appraisal: Current Federal employees, excluding current agency employees, must submit a copy of their most recent completed annual performance appraisal received within the past 18 months. The performance appraisal must include the final rating. If a completed performance appraisal does not exist, is incomplete or unavailable, you must submit an explanation as to why it is not available at the time of your application submission. Mid-year progress reviews will not be accepted.
Interagency Career Transition Assistance Program (ICTAP): For Federal Employee that will be, or has been separated by a Reduction in Force (RIF), you must submit a copy of your RIF separation notice and SF-50 if available.
Individuals with disabilities: If you are an individual with a documented disability, you must submit a letter from a doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any federal, state, or local agency that issues or provides disability benefits. The letter should state that you have a documented disability and are eligible for employment under the Schedule A hiring authority, 5 CFR 213.3102 (u).
Veterans' Preference Documentation: Should submit a copy of DD Form-214, "Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service, separations date and what the condition of discharge is thought to be. A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected.
10-point preference and/or 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability. A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected.
10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Military Spouse Preference (MSP) Eligible: If you are a Military Spouse Preference applicant, you must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. If determined best qualified, you will be placed at that full performance level of the position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents above.
Your Resume
Your resume should include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2007 to April 2008); and full- time or part-time status (include hours worked per week). Read more about what should I include in my federal resume at USAJOBS.
DO NOT include the following information: Classified or government sensitive information; Social Security Number; Photos of yourself; Personal information, such as age, gender, religious affiliation, etc.; or encrypted and digitally signed documents. Read more about what should I leave out of my resume at USAJOBS.
A complete Assessment Questionnaire
Other required supporting documents: (SEE ABOVE FOR MORE INFORMATION ON REQUIRED SUPPORTING DOCUMENTS)
Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST08/15/2022, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire and upload required documents.
Please ensure you click the Submit My Answers button to submit your application.
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
DoD OIG - MISSION SUPPORT TEAM
4800 Mark Center Drive
Alexandria, VA 22350
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.
The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews.
We will notify you of the outcome after each of these steps has been completed.
After making a tentative job offer, we will conduct a suitability/security background investigation
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
For this job announcement, the following supporting documents are required and must be received by the closing date of this announcement. Not all documents may apply to everyone.
Resume: Your resume showing relevant experience and should include the following: where you worked, job title, series and grade, if applicable, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary; PLEASE NOTE: Only the first 5 pages of resumes are reviewed. Ensure relevant experience is included in those first five pages. (cover letter optional)
SF-50(s): Current or former federal employees, excluding current agency employees, must submit a SF-50. If your SF-50 does not show you meet time-in-grade requirements or competitive status eligibility, you must submit additional SF-50s for verification. If you fail to provide the required documentation, by the closing date of this announcement, you will not receive consideration.
Performance Appraisal: Current Federal employees, excluding current agency employees, must submit a copy of their most recent completed annual performance appraisal received within the past 18 months. The performance appraisal must include the final rating. If a completed performance appraisal does not exist, is incomplete or unavailable, you must submit an explanation as to why it is not available at the time of your application submission. Mid-year progress reviews will not be accepted.
Interagency Career Transition Assistance Program (ICTAP): For Federal Employee that will be, or has been separated by a Reduction in Force (RIF), you must submit a copy of your RIF separation notice and SF-50 if available.
Individuals with disabilities: If you are an individual with a documented disability, you must submit a letter from a doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any federal, state, or local agency that issues or provides disability benefits. The letter should state that you have a documented disability and are eligible for employment under the Schedule A hiring authority, 5 CFR 213.3102 (u).
Veterans' Preference Documentation: Should submit a copy of DD Form-214, "Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service, separations date and what the condition of discharge is thought to be. A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected.
10-point preference and/or 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability. A Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" will be required if you are selected.
10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
Military Spouse Preference (MSP) Eligible: If you are a Military Spouse Preference applicant, you must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. If determined best qualified, you will be placed at that full performance level of the position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents above.
Your Resume
Your resume should include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2007 to April 2008); and full- time or part-time status (include hours worked per week). Read more about what should I include in my federal resume at USAJOBS.
DO NOT include the following information: Classified or government sensitive information; Social Security Number; Photos of yourself; Personal information, such as age, gender, religious affiliation, etc.; or encrypted and digitally signed documents. Read more about what should I leave out of my resume at USAJOBS.
A complete Assessment Questionnaire
Other required supporting documents: (SEE ABOVE FOR MORE INFORMATION ON REQUIRED SUPPORTING DOCUMENTS)
Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST08/15/2022, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
Click 'Apply Online' to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire and upload required documents.
Please ensure you click the Submit My Answers button to submit your application.
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
DoD OIG - MISSION SUPPORT TEAM
4800 Mark Center Drive
Alexandria, VA 22350
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.
The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews.
We will notify you of the outcome after each of these steps has been completed.
After making a tentative job offer, we will conduct a suitability/security background investigation
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
