Clarification from the agency

United States Citizens

The Program Associate (PA) supports project assessment, mediation, and facilitation services for the John S. McCain III National Center for Environmental Conflict Resolution (National Center).

The PA supports the Director and Deputy Director on National Center programming and operational requirements, such as internal processes development, and liaises with the Udall Foundation Communications Program Manager on National Center communications activities such as report writing and case studies. The PA also provides planning, organizational, and facilitation support to the National Center's Climate Service Area.

Reporting to the Director of the National Center, the PA supports National Center projects by working with Project and Program Managers on case management assessment, contracting, client and stakeholder communications. meeting planning, and logistics. Services often are complex and contentious, requiring independent thought and coordination.

Major Duties and Responsibilities:

• Under the supervision of the Director and the direction of Project or Program Managers, independently perform general information intake; support the management of the National Center's role in the contracting process for neutral 3rd party contractor selection; and support the management of the neutral 3rd party contract, often for multiple projects simultaneously.
• With assistance and direction from Senior Program Associates, and often under the direction of Project or Program Managers, draft Scopes of Work (SOW) and prepare both routine and complex budgets for projects and programmatic efforts for review, editing, and approval by the Project or Program Managers. Budgets should reflect appropriate estimation of tasks, level of effort, timeliness, costs, and milestones.
• Assist Project or Program Managers with case/conflict assessments by arranging interviews and summarizing the assessment interviews in order to draft findings and develop draft recommendations and reports.
• Under the supervision of the Director and the direction of Project or Program Managers, plan and facilitate small group discussions and caucuses as part of National Center projects.
• Summarize meeting discussions succinctly and accurately and provide such summaries in a timely manner as directed after meetings.
• Manage logistics for large complex conflict resolution projects.
• Accurately implement Federal and Udall Foundation policies related to records management, personnel policies, data base management, and project administration requirements.
• Draft communications to be transmitted to contractors and project participants about meeting schedules, results, and follow up steps on a regular basis.
• Effectively lead and serve on internal and external teams.
• Enforce appropriate internal controls and ensure that programs adhere to the laws, rules, regulations, and policies of the Federal Government and the Udall Foundation.
• Foster a mission-focused culture that reflects the Udall Foundation's values of Civility, Integrity, Consensus, Nonpartisanship, and Public Service.
• Perform other duties as assigned.

Conditions of employment

• Remote duty station required.
• You must be a U.S. citizen to apply for this position. The successful candidate will be subject to a background/suitability investigation. All Udall Foundation employees are required to have payments made by direct deposit.

Qualifications

General Qualifications

• Demonstrated experience with organizational, administrative, financial, or project coordination.
• Demonstrated flexibility and ability to work independently, while also being capable of working collaboratively with a team to develop and carry out an overall program.
• Excellent collaborative interpersonal skills.
• Demonstrated ability to ensure administrative tasks and processes are completed in a timely manner.
• Proficiency with databases, spreadsheets, research tools, and online collaboration tools.
• Ability to develop and track project budgets.
• Demonstrated excellence in both oral and written communication. (A writing sample is required.)

• At least a Bachelor's degree in a relevant discipline or equivalent experience; and
• At least two (2) years' experience in environmental, natural resources, or land use law, science, policy, or planning related to complex public policy issues, and demonstrable experience assisting with environmental project management, public policy negotiations, collaborative processes, or consensus seeking processes; and
• At least one (1) year of facilitation or conflict resolution experience or equivalent educational experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Application materials received in full by the announcement closing date will be given full consideration.

Your application will be evaluated on the basis of: (1) your resume, which should reflect the quality and extent of your accomplishments, experience, and education relevant to the major duties and general qualifications of the position; (2) your cover letter, which should summarize your interest in and qualifications for the position; (3) your writing sample; and (4) your references, for those candidates advancing to the interview stage.

Evaluation of your application will be based on the information you supply. The materials you submit will not be returned; send only those materials needed to evaluate your application. After preliminary review of applications, the best-qualified candidates may be invited for one or more interviews, which may occur by telephone, video, or in person. Those candidates selected for interviews should expect that performance, suitability, and security information will be verified from reference checks and that information will be taken into account in making employment offers. A decision to fill the vacancy is expected within 60 days after the end of the job announcement period.