This position is located in the Office of the Chief Information Officer, Governance Enterprise Management Services Division, Digitization, Processing, and Records Branch. The supervisor is Margie Janney. This position is in the Bargaining Unit with the National Treasury Employees Union, Chapter 208. This position is not subject to Confidential Financial Disclosure reporting requirements. This position is not subject to security ownership restriction reporting requirements.
Summary
This position is located in the Office of the Chief Information Officer, Governance Enterprise Management Services Division, Digitization, Processing, and Records Branch. The supervisor is Margie Janney. This position is in the Bargaining Unit with the National Treasury Employees Union, Chapter 208. This position is not subject to Confidential Financial Disclosure reporting requirements. This position is not subject to security ownership restriction reporting requirements.
As a Records and Information Management (RIM) Specialist, you will be responsible for:
Developing policies and procedures associated with the Agency-wide Documents Access and Management Systems (ADAMS).
Serving as the point-of-contact for NRC staff to coordinate document processing activities provided by OCIO’s Document Processing Center. Providing guidance to NRC submitters on agency guidance on processing NRC-generated documents into ADAMS.
Serving as a member of NRC business process reengineering teams to standardize and better align agency business processes with the ADAMS program. Incumbent is a key participant in the design, development, operation, and evolution of the ADAMS system.
Developing and delivering specialized, focused training sessions and providing on-site assistance for NRC staff on how to align existing office work processes with functionality, policies, and procedures.
Developing search and retrieval aids, system reference guides, and assisting with ADAMS database cleanup activities, including ensuring consistency and integrity of distribution of document notifications
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the NRC will take no action to implement or enforce the COVID19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. The NRC will request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.
Qualifications
In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.
SPECIALIZED EXPERIENCE is defined as experience that demonstrates the ability to apply agency policies, rules, and regulations; ability to develop system functional test plans, performs acceptance testing, and analyze and document results; ability to communicate and present complex technical material in oral and written form; preferred ability to perform detailed analysis of ADAMS operational problems caused by custom code, the COTS product itself, or other factors, that impact the ability of OCIO to deliver a high level of reliability and service to the user community. Defines, analyzes, and establishes system functional requirements and obtains customer feedback and coordinates consensus with all participants. Documents the problem and proposes changes or actions as appropriate. Interacts with IT staff and contractors to resolve problems and effect repair. Reviews and critiques proposed course materials and participates as an expert resource in course delivery and evaluation. Preferred experience assisting with the development of ADAMS training courses provided by OCHCO/Professional Development Center. Provides background and input to the development of such courses. Demonstrated knowledge of current industry software capabilities and industry and federal standards relative to document submission, image/text/bibliographic storage and retrieval, and document, workflow, records, and content management. Extensive experience in using on-line, interactive systems that perform such functions. Extensive experience with electronic document and records management systems and technologies, including those associated with storage and retrieval document profiles, scanned images, and electronic text.
The ideal candidate will be able to demonstrate the following:
Knowledge of the laws, regulations, standards, and policies governing Federal information and records management activities
Knowledge of the policies and procedures associated with NRC’s use of ADAMS and other recordkeeping systems, requirements, and procedures for processing information and records.
Significant knowledge of the overall system design and specific software features and functions of the Agency-wide Documents Access and Management System (ADAMS) in sufficient detail to assist other users, comprehend system requirements, and execute functional test plans.
Make oral and written recommendations to Headquarters and Regional office staff incident to the conduct of management studies of their activities. Recommendations involve personnel, policy, and procedural matters.
Able to assist in prepare ADAMS training materials, conducts on-site training, provides customer assistance, and performs analysis of complex operational problems with little or no supervisor or management review.
Ability to communicate and present complex technical material in oral and written form, to all levels of NRC as well as other government agencies.
A description of how you possess the specialized experience as well as how you meet the “ideal candidate” language (mentioned above) for this position should be addressed in your resume and in the available space provided for supplemental response.
Education
This job does not have an education qualification requirement.
Additional information
The duty location of this position is in Rockville, MD. In general, employees are expected to be in the office 4 days per pay period. Telework schedules are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.
Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
List of supplemental material that may be applicable:
NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Job title
Name of employer
Beginning and ending dates of employment (month/year) format
Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
Series and grade or equivalent (if a federal position).
If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
Please carefully review the list of document descriptions below, to see which documents are required for your application.
If you are an NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.
Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.
If you are applying for a position that requires a college degree, you must submit your College Transcripts.
All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:
1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or 2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or 3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.
We strongly encourage you to read the entire announcement before you submit your application for this position.
Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.
The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder toolor by uploading your resume from your USAJOBS jobseeker account. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.
Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.
You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as “significant experience” or “see resume” do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.
To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.
List of supplemental material that may be applicable:
NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Job title
Name of employer
Beginning and ending dates of employment (month/year) format
Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
Series and grade or equivalent (if a federal position).
If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
Please carefully review the list of document descriptions below, to see which documents are required for your application.
If you are an NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.
Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.
If you are applying for a position that requires a college degree, you must submit your College Transcripts.
All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:
1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or 2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or 3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.
We strongly encourage you to read the entire announcement before you submit your application for this position.
Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.
The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder toolor by uploading your resume from your USAJOBS jobseeker account. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.
Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.
You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as “significant experience” or “see resume” do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.
To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.
