Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

As the Head, Collections Management and Associate Director for Institutional Planning, you will supervises four museum functions and will also perform the following duties: 

• Exercises program responsibility for the planning, coordination and direction of a full range of administration and management services for museum’s collection management.
• Exercises decision-making authority of the registration and collections management aspects of all permanent, archival, study collection and loans at the Freer and Sackler. 
• Manages the development of policy changes in response to changes in levels of appropriations or other legislated changes. 
• Works with the Director, Deputy Director and managers to establish measurement systems to effectively identify and quantify the level of services and organizational performance.
• Prepares evaluations and reports that address complex issues in planning and gallery space utilization such as the actual or potential effectiveness of programs in achieving established objectives and their impact on current resources. 
• Ensures that departmental budgets meet the guidelines established for the Smithsonian budget calls and any other regulatory requirements. 

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.
• May be required to serve an 18-month probationary period for supervisors.

Conditions of Employment

COVID-19 VACCINATION REQUIREMENTS:

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions. 

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as leading a team of museum staff responsible for museum collection or other museum functions; providing advisory regarding administration and management services for museum or cultural institution; ensuring organization’s budgets meet the guideline established; and performing organization analysis to create to analyze and interpret data and prepare evaluations and reports.  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Knowledge of the planning, coordination and direction of a full range of administration and management services for museum’s collection management.
2. Ability to oversee and supervise multiple departments including organizing and assigning work and making changes or adjustments in internal functions to better accomplish mission objectives.
3. Skill in establishing and utilizing measurement systems to effectively identify and quantify organizational performance, analyze and interpret data and prepare evaluations and reports.
4. Knowledge of budget rules and regulations in order to ensure organization establish guidelines and ensure regulatory requirements are met.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.