This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/630640600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This vacancy announcement will be open from January 21, 2022 to January 26, 2022 or when 50 applications have been received. The vacancy will close on whichever day the first of these conditions are met. If the application limit is reached on the same day the announcement opened, the open and close date will be the same. Candidates are encouraged to read the entire announcement before submitting their application packages.
01/21/2022 to 01/21/2022
$50,643 - $65,831 per year
GS 07
Yes—as determined by the agency policy.
Not required
No
Internships - This is a non-temporary excepted appointment expected to last more than 1 year.
Multiple Schedules - Full-Time or Part-Time
Excepted
07
No
Yes
HRSC/PATH-2022-0025
630640600
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.
At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service. Conversions to the competitive service are not guaranteed.
The Bureau of Oceans and International Environmental and Scientific Affairs, often referred to as “Oceans, Environment and Science” or simply (OES) covers issues that reach from the depths of the oceans to the vastness of outer space. Created by Congress in 1974, OES advances U.S. strategic interests through policy aimed at ensuring that economic growth and a healthy planet go hand in hand.
As a Student Trainee (Office Automation), the incumbent will:
Performs office automation duties using such software applications as electronic mail, desk- top publishing, calendar, spreadsheet, database, and/or graphics, to track Congressional correspondence. Performs electronic file maintenance work including: updating and maintaining computer files and inventory; making backup copies; establishing and maintaining a uniform identification and archive library system; updating and maintaining all manuals, references books, and operating handbooks, and guidelines; maintaining appointments, calendars, schedules; schedules appointments, coordinates meetings, and/or schedules conferences. Based on the subject matter of the meeting, arranges for meeting and small conference administrative details.
Assists the office with a variety of practical assignments and tasks that support our missions ' programs. The primary responsibility is to support the missions and desks by assisting with communicating and coordinating the flow of information to and from Washington; and to perform a variety of substantive program-supporting assignments and projects. Duties of the intern will be designed to assist in this process, while the student independently completes substantive assignments and participates as a team member in broader projects/assignments. Responsibilities include conducting information research and providing substantive responses to agency and external inquiries; preparing briefing materials for upcoming meetings or other high-level visits, i.e. preparing and compiling program information, biographies of participants, background on subject at hand, country maps, etc.; setting up Washington consultations for DOS personnel during visits to Washington; and attending meetings/conferences and providing written summaries.
Independently completes special research requests requiring a practical knowledge of program and mission objectives. Exchanges and develops information, resolves discrepancies, and makes recommendations about conflicting program-related materials. Collects program information from technical specialists, enters it into a variety of electronic information systems, searches for related information, and retrieves all relevant data. Assembles and summarizes the data, background information, and other materials into report or presentation formats. Recommends alternative methods and approaches as appropriate.
Monitors the status of program assignments, ensuring that due dates are noted and established, that background materials are routed to the assigned staff, and that copies of background materials are maintained in a secure location, and immediately available to the supervisor and staff. Provides reminders of approaching due dates to ensure that all assignments are met in a timely manner. Performs other duties as assigned.
As a Student Trainee (Office Automation) GS-07, you may also:
GS-7: Completion of 1 full academic year of graduate-level education (18 Completed Credits of a Masters); OR Eligibility under the Superior Academic Achievement Provision and completion of a bachelor’s degree AND be currently accepted to/enrolled in a qualifying degree or certificate program.
An individual who needs to complete less than the equivalent of half an academic/vocational or technical course-load immediately prior to graduating is still considered a student for the purposes of this Program.
The Pathways Internship Program targets students accepted for enrollment or currently enrolled in a qualifying educational program in an accredited institution, on a full or half-time basis with paid opportunities to work in agencies and explore Federal careers while still in school.
Applicants must meet the definition of "student" in order to be considered for this opportunity. Internship appointments under the Internship Experience Program (IEP) are non-temporary and can last the duration of the student's academic program. This will be determined at the time of selection. Interns may work full-time or part-time schedules.
At the successful conclusion of the program, interns may be eligible for non-competitive conversion to a Federal career or career-conditional position in the competitive service.
Conversions to the competitive service are not guaranteed.
Pathways candidates must meet the DOS qualification standards applicable to the position being filled. All applicants must meet the qualifications by the closing date of this announcement.
Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment;
Degree does not have to be related to the position/series; however to be eligible, candidate must meet the OPM qualification standards for the position to which the Intern may be converted.
Certificate Requirements:
Undergraduate certificates must contain a minimum of 30 semester hours or 45 quarter hours.
Graduate certificates must contain a minimum of 18 semester hours or 27 quarter hours.
For study at a business or technical school, 36 weeks of study (20+ classroom hours per week) is comparable to 1 academic year above high school.
The Department of State no longer accepts certificates that are credited with Continuing Education Units (CEUs).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence at the time of application. Late submissions of proof of accreditation will not be accepted. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.
Student means an individual accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled), including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842. Students need not be in actual physical attendance, so long as all other requirements are met. An individual who needs to complete less than the equivalent of half an academic/vocational or technical course-load immediately prior to graduating is still considered a student for purposes of this Program.
Must work at least 32 hours per week between the hours of 7:00am and 5:30pm, Monday-Friday Eastern Standard timezone.
Pathways Internship Experience Program (IEP) appointments are made on a non-temporary basis.
To be eligible for conversion to the competitive service after completion of the program, an intern must:
*You may be granted a waiver and credited for a maximum of 320 hours based on stipulations in 5 CFR 362.204 paragraphs (c) and (d).
The US Department of State is not obligated to make an offer of employment, nor is the student obligated to accept an offer of employment.
For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.
EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee’s information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.
Mandatory COVID-19 Vaccination for Federal Employees:
As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021, or before appointment or onboarding with the Department of State, if after November 22. The Department of State will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under the Category Rating and Selection procedures. Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:
Highly Qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.
Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.
Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.
Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.
Selections will be made in accordance with the requirements of 5 CFR Part 302, veterans preference laws, and OPM guidance.
NOTE: If it is determined that you do not meet program eligibility requirements or fail to submit proper documentation, you will be removed from consideration.
Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.
In accordance with the Office of Personnel Management policy, for undergraduate level education, successfully completed education is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education.
An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information is not provided by the applicant, 18 semester hours or 27 quarter hours will be considered as satisfying the 1 year of full-time study requirement. For applicants that have completed more than 1 year of education in a graduate program, advanced degree, or certificate program, it is the responsibility of the applicant to provide documentation from the institution in order to establish the length of their academic program to be used to project their expected graduation date.
Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.
All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.
For 5-point veteran's preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty. If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service date, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be within 120 days of the date the certification is submitted for consideration for this vacancy announcement. If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.
For 10-point veteran's preference, you must submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and any documentation required by this form to support your claim. Previous editions of the SF-15 will not be accepted. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met.
For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.
For further information regarding Veterans, click here.
To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-servicerecords/get-service-records.html.
Unofficial transcripts showing cumulative GPA is equal to or higher than 2.0. Note: Unofficial transcripts are acceptable for the purpose of applying. Official transcripts/official proof of enrollment will be required prior to final appointment. Applicants in high school should submit their most recent report card.
All supporting documentation, applicable to you, must be attached to your online application via upload or by fax using the cover sheet and phone number generated in the application.
If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Complete applications (to include all required documents) must be submitted electronically through the "Gateway to State" system. To begin the application process, please click on the "Apply Online" button to the right.
Candidates have until 11:59 pm Eastern Standard Time on the closing date of this announcement to complete the application process. This includes submitting the online application as well as any required documents as defined in the Required Documents section.
Candidates are encouraged to complete their applications well before the application deadline to ensure they receive consideration. Should candidates be missing any of the required documents or submit their application late, they will be disqualified for consideration of employment. There is a maximum number of applications for this vacancy announcement. The vacancy will close on the closing date listed above or when the maximum number of applications is received. The vacancy will close when the first of these conditions are met. If the application limit is reached on the same day the announcement opened, the open and close date will be the same.
Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. EST.
After all application packages have been received, we will review your resume to ensure you meet the program qualification requirements. After we review and evaluate all applications, the most highly qualified candidates will be referred to the hiring manager for further consideration for possible interviews. If rewarded a tentative job offer, we will conduct a suitability review and/or security background investigation, which generally takes an average of at least two to six months, up to a year. You will be notified up to four times during the hiring process:
For instructions on how to view the status of your application, please click here .
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/630640600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.