The Woodrow Wilson International Center for Scholars is seeking a Program Assistant (Communications) for the Africa Program. To learn more about us, refer to this link:https://www.wilsoncenter.org
The Woodrow Wilson International Center for Scholars is seeking a Program Assistant (Communications) for the Africa Program. To learn more about us, refer to this link:https://www.wilsoncenter.org
This job will close when we have received 100 applications which may be sooner than the closing date. Learn more
Salary
$49,157 to - $49,157 per year
Pay scale & grade
IS 07
Location
1 vacancy in the following location:
1300 Pennsylvania Avenue
Washington DC, DC
1 vacancy
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - Occasional travel may be required.
Relocation expenses reimbursed
No
Appointment type
Temporary - Position Not-to-exceed 09/30/2022. Extension or conversion is not automatic or guaranteed. Announcement will close after receipt of 100 applications. More info: https://www.usajobs.gov/Help/how-to/job-announcement/closing-types/#applicant-cut-off
Work schedule
Full-Time
Service
Competitive
Promotion potential
07 - This is a Temporary Position - Not to exceed 09/30/2022. Extension or conversion to indefinite is not automatic or guaranteed.
Developing communications plans that enhance the Program’s mission and supports its programming, research, media engagements, and publications
Drafting web content and ensuring the Africa Program section of the Wilson Center website remains current.
Managing the Program blog Africa Up Close, including soliciting, content- and copy-editing, formatting, and posting blogs.
Serving as the social media manager for the Program’s social media including Twitter, Facebook, and LinkedIn, including. developing social media campaigns and editorial calendars.
Conducting web, Google, and social media analytics for reporting purposes and drafting communications sections of grant reports.
Serving as the point of contact for Africa Program publications, including liaising with authors and maintaining timelines.
Working with Africa Program scholars and other contributors on publications, editing content and structure to conform to Wilson Center standards, as well as copyediting and coordinating with the External Relations team to design the final outputs.
Designing digital content including photo books, banners, brochures, brand signage, logos, flyers, and social media graphics, in addition to supporting brand photo/video shoots and post-production.
Formatting, proofing, and sending emails to the Africa Program mailing list.
Photographing and live-tweeting Africa Program events.
Working closely with and keeping the Wilson Center’s External Relations team updated on key Africa Program activities.
Working with External Relations team to field media requests and coordinate interviews between reporters and Africa Program staff and scholars, particularly supporting interviews by the Director.
Designing digital content including photo books, logos, flyers, and social media graphics
Liaising with design and printing companies on work to be printed.
Maintaining and updating the Program’s communications database.
Providing logistical, event planning, research assistance, and other support for the Program’s events, workshops, conferences, seminars, and meetings, including coding and formatting event invitations, newsletters, press releases, and media announcements to the Africa Program mailing list.
Tracking and monitoring key Africa-related news and activities.
Note: The Wilson Center is currently in an enhanced telework status due to COVID-19. Once in-person
You must be authorized to work in the United States.
You must complete a background investigation.
You must maintain a bank account for direct deposit
You must have a valid Social Security Number to apply.
You may be required to complete a probationary period.
Conditions Of Employment
Knowledge Required by the Position
Possess experience Using social media tools such as Twitter, Facebook, LinkedIn, and/or YouTube to promote program activities; required ; knowledge of HTML and ability to use content management systems to update websites (familiarity with Drupal a plus); experience using and reporting on Google Analytics or other web and social media performance metrics; experience with copyediting, formatting, and publishing documents using Adobe Creative Suite, particularly Adobe InDesign, Photoshop, Illustrator, Premier Pro, and After Effects; experience and/or education that demonstrates a background in in African studies/affairs; and knowledge of organizations, networks, and listservs and groups that are part of the U.S.-Africa policy community in Washington, D.C.
Qualifications
Applicants must have at least one full year (12-months) of specialized experience at, or equivalent to, the Grade 6 grade level (relative to market standards) showing excellent organizational skills; providing communications support, including drafting web content; creating social media content and managing social media platforms such as Twitter, Facebook; LinkedIn and Youtube; conducting and providing reports on web, Google, and social media analytics; coordinating publication design and dissemination; managing email marketing; developing communications plans; coordinating media requests and engagement; maintaining communications databases; and supporting event design and execution, including event photography.
Education
To be minimally qualified applicants must possess excellent organizational skills; compose professional correspondence, reports, and a variety of other publications using proper English grammar, spelling, punctuation, and style; copyedit and proofread materials for publication and possess a Bachelor’s degree or experience that demonstrates a background in communications and African studies/affairs.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Wilson Center provides comprehensive benefits package to its trust-funded staff.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, resumes and supporting documentations will be reviewed and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Demonstrated experience drafting web content, strong writing skills, and ability to keep a website updated
Experience copy-editing, formatting, publishing and disseminating a variety of publication such as blog posts, research papers, policy briefs, and reports
Demonstrated experience with graphic design work, including experience with Adobe Creative Cloud applications.
Experience with blogging, including editing, formatting, and publishing blog posts.
Experience with social media and web analytics, specifically utilizing Google Analytics to pull data and draw analyses for reporting requirement.
Experience with social media, including ability to draft professional and engaging social media posts.
Experience with Twitter, particularly live-tweeting events, and event photography.
Experience in media relations, ability to coordinate interviews with external members of the press, and provide logistical support to the Director, Scholars, Program staff..
Experience with crafting event invitations to drive engagement and participation of a variety of audiences and stakeholders
Experience with planning events and providing logistics support, and performing program research.
Strong organizational skills, ability to set and adhere to a timeline, and experience coordinating projects across points of contact across departments and with outside contributors.
Experience and/or education that demonstrates a background in communications and African studies/affairs.
Applications are evaluated and rated under Category Rating and Selection procedures. Category rating combines the applicant's total experience and/or education/training into a single category. Your application will initially be rated against the criteria outlined in this announcement. Qualifying applications will then be placed into one of the following categories:1. Gold 2. Silver 3. Bronze Gold indicates best qualified. Applications in the Best Qualified category will be evaluated to ensure that the job requirements, including Specialized Experience, Basic Education, Selective Factors, and eligibility requirements are verified by submitted resume and documents. After review, a determination is made a category placement may be adjusted to accurately reflect your abilities.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Note: Part-time experience will be credited. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities, including number of hours a week spent.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Wilson Center provides comprehensive benefits package to its trust-funded staff.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Résumé showing relevant experience including hours worked per week and month/year dates of employment
Cover Letter or Statement of Interest (no more than 4 pages) addressing the 8 points below
Responses to the Assessment Questionnaire completed online
Copy of unofficial transcript if you are using your education to qualify
Note: Your cover letter (or statement of interest) should address the following:
Experience planning, executing, and closing-out events
Experience making domestic and international travel arrangements
Experience drafting professional correspondence including letters, reports, event summaries, and reports
Experience providing administrative and logistical support to include program calendar and timeline coordination and management
Experience of basic financial management (budgets)
Knowledge and experience using Microsoft Office especially Word, Outlook, Excel and PowerPoint, as well as experience filing and archiving project documents
Experience conducting research, especially on Africa
Ability to handle multiple projects with competing priorities
Failure to submit any of the above mentioned required documents at the time of application may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure that all required documents have been submitted.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application must be submitted by 11:59 PM (EST) on the closing date to receive consideration.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire.
Click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the initial online questionnaire.
Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
If you log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
When you receive a notification from your USAJOBS account it may indicate that your application is complete after you submit the initial online questionnaire and documentation, however, your application will NOT be complete until you have successfully completed all steps described above.
NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.
If applying online poses a hardship, please contact us at email HR@wilsoncenter.org prior to the closing date. Our team will provide assistance. Requests for extensions will not be granted.
Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
United States
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Résumé showing relevant experience including hours worked per week and month/year dates of employment
Cover Letter or Statement of Interest (no more than 4 pages) addressing the 8 points below
Responses to the Assessment Questionnaire completed online
Copy of unofficial transcript if you are using your education to qualify
Note: Your cover letter (or statement of interest) should address the following:
Experience planning, executing, and closing-out events
Experience making domestic and international travel arrangements
Experience drafting professional correspondence including letters, reports, event summaries, and reports
Experience providing administrative and logistical support to include program calendar and timeline coordination and management
Experience of basic financial management (budgets)
Knowledge and experience using Microsoft Office especially Word, Outlook, Excel and PowerPoint, as well as experience filing and archiving project documents
Experience conducting research, especially on Africa
Ability to handle multiple projects with competing priorities
Failure to submit any of the above mentioned required documents at the time of application may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure that all required documents have been submitted.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application must be submitted by 11:59 PM (EST) on the closing date to receive consideration.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire.
Click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the initial online questionnaire.
Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
If you log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
When you receive a notification from your USAJOBS account it may indicate that your application is complete after you submit the initial online questionnaire and documentation, however, your application will NOT be complete until you have successfully completed all steps described above.
NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED.
If applying online poses a hardship, please contact us at email HR@wilsoncenter.org prior to the closing date. Our team will provide assistance. Requests for extensions will not be granted.
Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
United States
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
