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Administrative Officer

Department of Homeland Security
U.S. Secret Service
This job announcement has closed

Summary

Joining the Secret Service, Office of Investigations, Lexington Resident Office will allow you to be the office authority on administrative program areas and be relied on by the management staff to provide authoritative advice and guidance on administrative matters. This Administrative Officer position starts at a salary of $64,649 (GS-11, step 1), with potential to $84,049 (GS-11, step 10). For more information on the Secret Service click here.

Overview

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Hiring complete
Open & closing dates
02/05/2021 to 02/11/2021
Salary
$64,649 to - $84,049 per year
Pay scale & grade
GS 11
Location
Lexington, KY
1 vacancy
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - Less than 10%
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-Time
Service
Competitive
Promotion potential
11
Job family (Series)
Supervisory status
No
Security clearance
Top Secret
Drug test
Yes
Position sensitivity and risk
Critical-Sensitive (CS)/High Risk
Trust determination process
Announcement number
INV-RMA096-21-MP
Control number
591158100

This job is open to

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Federal employees - Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference

Duties

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The selectee will serve as an Administrative Officer in the Lexington Resident Office. Typical work assignments include:

  • Serving as the key financial advisor to the Resident Agent-in-Charge (RAIC) on USSS and Department of State's financial management practices; managing and tracking the expenditures of the office’s approved funds allocation; exercising control of Interagency Cooperative Administrative Support Services (ICASS) charges, including proper application of cost center charges; managing, reviewing and coordinating procurement activities. 
  • Establishing administrative procedures and internal controls; adheres to established administrative and procedural guidelines when establishing, maintaining and tracking case files; and conducts inventory of evidence in accordance Service guidelines; and serving as the Top Secret Control Officer to ensure that all classified and confidential documents are handled in accordance with established procedures.
  • Advising staff of new regulations, practices and regulations which impact the administrative and support functions; preparing and developing reports; and consulting with internal and external sources.

Requirements

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Conditions of employment

  • U.S. citizenship is required.

Conditions of Employment If selected for this position, you will be required to:

  • Obtain and maintain a top secret Tier 5 clearance. For more information visit OPM Mythbuster Page.
  • Submit to random drug testing while you occupy the position.
  • Financial disclosure report required.

Qualifications

You qualify for the GS-11 level (starting salary $64,649 ) if you possess one year of specialized experience equivalent to the GS-9 level performing duties such as: managing and directing administrative office functions such as initiating personnel actions, procurement of office supplies and equipment; property, space, and records management; establishing priorities and evaluating work performance; and providing advice and recommendations to management.

Time-in-Grade: Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service.

Qualifications Must Be Met: The qualification requirements listed above must be met by the closing date of this announcement.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

In lieu of specialized experience:

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., related; OR 

A combination of graduate level education and experience. This will be calculated using your résumé and unofficial transcripts or a list of courses/course hours submitted with your application.

Additional information

Building on a Tradition of Excellence and Meeting the Challenges of the Future The Secret Service is a premier law enforcement organization with two critical national security missions: protect our nation's leaders and to conduct criminal investigations. Our team members continue a tradition of excellence - whether investigating financial crime or protecting national and visiting foreign leaders. In the Secret Service, we serve the country with duty, loyalty, justice, integrity and courage. In the Secret Service, we:

  • Protect the President, the Vice President, and other leaders; investigate threats against them; and safeguard their residences and other facilities
  • Plan and implement security designs for National Special Security Events
  • Investigate financial crimes including fraud, identity theft and computer-based attacks on banking or telecommunications infrastructure

Apply for this exciting opportunity to impact the ability of the Service to successfully complete its investigative, protective, and support mission.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Mandatory Suitability Statement:

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

This position may require a credit check after initial job qualifications have been determined.

Relocation expenses will not be authorized.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be rated on the extent and quality of your experience, education and training relevant to the duties of the position. A score will automatically be calculated based on your answers to the vacancy specific questions. All answers provided in the online process must be substantiated by your resume. Upon review, your resume and/or supporting documents need to support your answer choices and reflect the one year of specialized experience requirement, in order to be considered.  If the one year of specialized experience, equivalent to the next lower grade level cannot be identified in your resume, you will be considered not qualified. The competencies or knowledge, skills, and abilities needed to perform this job are

  • Knowledge of pertinent laws, regulations, policies, and precedents which directly impacts the operations of the office in various areas, such as financial allocations/ expenditures; management and program analysis, facilities/property management and procurement.
  • Knowledge of various investigative and protective programs of the Service, the resident office and resident agencies under its jurisdiction, and coordinate a variety of matters related to protective visits and major investigates.
  • Ability to communicate findings, by preparing, articulating, and recommending proposals to various officials, employees and other outside entities. in a concise and coherent manner.

Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience, no points will be assigned.


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