Clarification from the agency

U.S. Citizens

Serve as SWPA Records Program Manager and Information Collection Clearance Officer, responsible for planning, training, and administering the entirety of SWPA’s records program regardless of medium or format.

Serve as the SWPA technical expert on agency electronic and non-electronic records management issues.

Prepare short- and long-range budgetary recommendations for all programs and functions within the Division.

Formulate and project annual budget requirements for various expenditure categories such as operating and maintenance, services, equipment, program direction, travel, and training for consideration by the CIO and Senior Management. Monitor the IT Budget Status of Funds and identify the difference between appropriations, outstanding commitments, outstanding obligations, expenditures paid, expenditures unpaid, and funds that are available to commit (by each funding source and object code) for an annual budget of over $7M. Responsible for accurately projecting IT spending 5 years in the future based on actual expected expenditures.

Coordinate with stakeholders internal and external to the Division in preparing procurement packages, including development of specifications, statements of work, Government estimates, justifications and other data to acquire a broad range of IT related software, technology, equipment, materials, services and supplies in compliance with Federal Acquisition Regulations (FAR) and the Federal Information Technology Acquisition Reform Act (FITARA).

Serve as Contracting Officer’s Representative as required for consulting, supply, and support service contracts.

Serve as agency official for management of SWPA IT assets and property for which the Division is responsible.

At the GS-12 level, the incumbent will perform similar duties but with more guidance and less complexity in a developmental capacity in order to prepare for work at the full performance level.  

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• See "Other Information" section regarding Selective Service requirements

The incumbent must be able to obtain and maintain the required DOE/SWPA certification to
serve as a Contracting Officer Representative (COR) or Contracting Officer Technical
Representative (COTR). Incumbent is required to submit a Confidential Financial Disclosure
Report (OGE Form 450), upon entering the position and annually.

The incumbent must be able to obtain and maintain the required DOE/SWPA
training/certification as necessary in order to serve as a Government Purchase Card (GPC)
holder. The incumbent is required to submit a Confidential Financial Disclosure Report (OGE
Form 450), upon entering the position and annually.

This position requires the ability to operate a Government vehicle. The incumbent must be able
to obtain and maintain Defensive Drivers certification and have a valid state driver’s license.
Defensive Driver’s Training will be completed upon employment.

Qualifications

You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement. 

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as:

GS-13:  One year of specialized experience equivalent to the GS-12 level with BOTH of the following elements:

1. Projecting the effects of budgetary actions on a budget of at least $1 million AND

2. Administering and/or executing a wide range of records management duties in accordance with the Federal Records Act of 1950 and/or at a Federal organization.   Examples of relevant work experience include planning, controlling, directing, organizing, training, and promoting best practices for records creation, maintenance, use, and disposition in accordance with Federal regulations.

GS-12:  One year of specialized experience equivalent to the GS-11 level administering and/or executing records management duties in accordance with the Federal Records Act of 1950 and/or at a Federal organization.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

GS-13:

1. Comprehensive knowledge of Federal recordkeeping systems and NARA’s Federal Records Centers Program and the processes to transfer, store, retrieve and dispose of electronic records material.

2. Mastery knowledge of established methods, procedures, policies and principles of the Federal Government sufficient to serve as the technical authority for a full range of duties involved in the development, review, management, and implementation of records management and directives activities.

3. Practical knowledge of IT systems and software, and their administration.

4. Comprehensive knowledge of Federal Budgeting processes and procedures necessary to follow and adhere to DOE and SWPA requirements.

5. Familiarity with general accounting principles to create and update federal budgets, decision templates, accruals and projected expenditures

6. Thorough knowledge of a wide range of purchasing methods, principles, and practices as related to IT assets and services to allow proper application of FAR and FITARA

GS-12:

1. Comprehensive knowledge of Federal recordkeeping systems and NARA’s Federal Records Centers Program and the processes to transfer, store, retrieve and dispose of electronic records material.

2. Mastery knowledge of established methods, procedures, policies and principles of the Federal Government sufficient to serve as the technical authority for a full range of duties involved in the development, review, management, and implementation of records management and directives activities.

3. Practical knowledge of IT systems and software, and their administration.

4. Familiarity with general accounting principles to assist with the creation and updating of federal budgets, decision templates, accruals and projected expenditures

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meetallqualifications and eligibility requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to place you into an initial quality category via OPM's Category Rating procedures. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to ensure you have been placed into the appropriate quality category.

Your application is rated based on the extent and quality of your experience, education (when applicable), and training as described in your resume and applicant assessment. Your credentials are measured against the established duties of the position at the grade level(s) being advertised.

The quality categories are defined as "Best Qualified", "Well Qualified", and "Qualified". If you are a Veteran Preference eligible candidate, you will be listed at the top of whichever quality category your rating places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.

If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better or category rating of Well-Qualified.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

Selecting Official may check references on those applicants referred for consideration.
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