06 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor’s recommendation to the next grade.
PROGRAM SUPPORT- Receives and reviews for completeness a variety of documents submitted by the inspectors, e.g., mine plans, inspections and investigation reports. Identifies and recommends solutions for any discrepancies found prior to submission to the supervisor for final review and /or signature. Ensures that completed reports and any additional relevant information, including special assessment review form packages, are complete, comply with the proper MSHA format, and forwarded to the District in a timely manner. Records and tracks mine plan approval processing. Prepares plan approval and rejection letters. Uploads and downloads daily inspection activities. Tracks special assessment reviews. Generates violation and inspection tracking documents and reports of discrimination. Gathers and complies FOIA data. Revises mine assignment listings. Tracks motor vehicle usage. Prepares, transmits and retrieves a myriad of informational documents, reports, and conference data in a variety of formats. Upon request, researches, gathers, and assembles information for use by field office staff in special projects, evaluations, conferences, and meetings, etc., using various sources such as, but not limited to, the MIS, mine files and Internet access. Maintains record systems for the work unit in support of the Divisional operations, Uniform Mine Files, Mine Status Records, Violation Status and History, statistical data collections, Health and Safety Conferences, SCSR database, instructor database, air analysis database wastebank and impoundment database, ignition and methane liberation databases, and MMU/DA/DWP record system, etc. Tracks citations and orders Record –keeping. Assures records comply with appropriate policy and procedure directives and established timesframes.
ADMINISTRATIVE SUPPORT-Receives calls and visitors from MSHA, other government agencies, and the mining industry, etc. Based on a practical knowledge of the Mine Act, the programs, and the goals and policies of the supervisor and staff, ascertains the nature of the call or visit and determines those which he/she can personally handle, referring others to the appropriate field or district office staff. When fatal or non-fatal accident information or hazard complaints are received, determines the immediacy of the situation, obtains the necessary information and provides it to the supervisor, or during his/her absence from the office, immediately forwards to the District Office for handling. Keeps in contact with the supervisor when out of the office in order to plan, coordinate, and advice on work efforts or resolve operating problems. Keeps a log of callers and visitors during the supervisor's absences. Arranges conferences and appointments for the Office. Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and motel reservations, and prepares travel vouchers upon completion of travel. Receives, reviews, and distributes incoming correspondence. Attaches appropriate background information from the files, as necessary. Reviews outgoing correspondence for compliance with policy, procedure, format, grammar, etc. Maintains a log of all incoming and outgoing correspondence and action documents. Performs a variety of administrative functions, e.g., posting and maintaining time and attendance records, etc.
AUTOMATION-Expedites record-keeping, tracking, and production of documents,. Develops methods for automating reports, such as accident reports, preparation of performance standards and evaluations, and a variety of monthly, quarterly and annual reports, including plan and review completions, due date reports, sampling status reports, tracking of petitions for modification, and incidence rate reports. Determines the data categories to be established, identifies the sorting and calculating functions to be performed, and sets up the detailed functional procedures needed to enter and retrieve data in the required format. Assists inspectors in downloading mine data and Agency directives from the mainframe to the desktop and inspector laptop computers. Assists the inspectors in uploading the Inspectors' Portable Application for Laptop (IPAL) data on a regular basis. Based on a good working knowledge of IPAL, ensures that the data uploads and downloads are successfully completed. On a routine basis, uses standard and customized queries to electronically request and retrieve various enforcement data from MIS for use by the staff. Performs other related duties as required in support of the Office.
Duties at the GS-05 are developmental assignments and as the incumbent progresses, the assignments become more difficult and complex at the GS-06 full journeyman level.
Must be a U.S. Citizen. Must be at least 16 years of age.
Requires a probationary period if the requirement has not been met.
Appointment to this position may require a background investigation.
Candidate required to obtain the necessary security/investigation level.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.
You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.
Qualifications
To qualify at the GS-05: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-4, in the Federal Service, -or- four years of education above high school level, -or- a combination of specialized experience and education. This experience may have been gained either in the Federal or Private sectors, demonstrating the knowledge, skills and abilities to successfully perform the duties of this position.
Examples of specialized experience include:
1) Utilizing electronic record keeping systems and their varied capabilities to capture, retrieve, and report data.
2) Knowledge of the capabilities of general office automation software (E.g.: R-base, Access database, Excel spreadsheet, and word processing) to facilitate the technical and administrative needs of the office, experience such as developing, maintaining, retrieving, importing, and modifying data, documents, and reports;
3) Operating office equipment such as printers, plotters, modems, scanners, fax machines, or copiers.
4) Performing a variety of administrative functions such as sending/retrieving correspondence, answering phone calls, arranging conferences/ meetings, greeting and directing visitors and maintaining schedules.
To qualify at the GS-6: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-5, in the Federal Service, this experience may have been gained either in the Federal or Private sectors, demonstrating the knowledge, skills and abilities to successfully perform the duties of this position.
Examples of specialized experience include:
1) Researching, gathering, and assembling information for use in special projects, evaluations, conference, and meetings, etc., using various sources;
2) Ability to operate advanced functions on various office software packages (e.g. word processing, database, spreadsheet, electronic mail or graphics) to produce correspondence, reports, and data lists in support of the program functions.
3) Performing a variety of administrative functions such as sending/retrieving correspondence, answering phone calls, maintaining time and attendance records, personnel documents, making travel arrangement, preparing travel vouchers, arranging conferences/ meetings, greeting and directing visitors and maintaining schedules;
4) Communicating effectively, both orally and in writing, to provide and receive information from a variety of internal and external contacts.
Education
Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.
If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.
Education may be used to substitute for specialized experience at the GS-05 Grade Level only: 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
For the GS-06 Grade Level: There is no educational substitution.
Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
Writing
Oral Communication
Teamwork
Manages and Organizes
Self-Management
Applies Technology to Tasks
Customer Service
Organizational Awareness
Technical Competence
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP/CTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligibles who are placed into Category [INSERT WELL-QUALIFIED CATEGORY] or higher will be considered "well-qualified".
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents. -
Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations. SAVE your information before the 30 MINUTE TIMEOUT! For help, go to https://www.usajobs.gov/Help/how-to/. STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”.
STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 – On the “Review and Submit” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully. STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.
Labor, Mine Safety and Health Administration
OHR - Dallas Service Center
Dallas, Texas 75202
United States
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents. -
Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations. SAVE your information before the 30 MINUTE TIMEOUT! For help, go to https://www.usajobs.gov/Help/how-to/. STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”.
STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 – On the “Review and Submit” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully. STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.
Labor, Mine Safety and Health Administration
OHR - Dallas Service Center
Dallas, Texas 75202
United States
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
