Clarification from the agency

U.S. Citizens. THIS VACANCY ANNOUNCEMENT IS A REPOST. Applicants that have previously applied do not need to re-apply.

Responsibilities include but are not limited to:

• Manage judges' cases by: calendaring of cases and case-related actions; examining all documents submitted in actions assigned to their judges to determine if they conform with the Rules of the Court and the procedures of the Clerk's Office and the individual judge; monitoring the filing of documents and timely responses to judicial orders; arranging and setting dates and times for court proceedings; monitoring the movement of cases by tracking cases, preparing and analyzing reports on judges' caseloads and keeping chambers informed of case progress.
• Prepare, docket, process and serve filings, orders and other case events as needed; perform quality control on all case-related information and events.
• Review information relating to pending cases to ensure that all records and reference material are in accordance with the orders of the judge, Rules of the Court and procedures of the Clerk's Office and are available for use by the judge, counsel and the public. Retrieve files, scan, photocopy and certify court documents as needed.
• Confer with attorneys, acting as a liaison between the Clerk's Office, their assigned judges, the bar and the public. Schedule courtroom proceedings. Serve as the main source of information for attorneys and the public on the status of cases, the Rules of the Court and the procedures of the Clerk's Office and chambers to ensure that cases proceed smoothly and efficiently. Attend the phone lines for the Case Management section. Provide training to members of the bar as needed.
• Compute deadlines for case activity in accordance with the judge's orders or Rules of the Court. Prepare and transmit filings ready for judicial action to chambers in a timely manner. Assist in preparing correspondence and proposed orders as needed.
• Maintain and store physical court files, documents, samples and exhibits and oversee the return, storage or destruction of such items as appropriate per the Rules of the Court, procedures of the Clerk's Office or judicial order. Maintain access to confidential documents for appropriately authorized members of the bar, government agencies, members of the Clerk's Office, chambers' staff and judges.
• Notify supervisor of any unusual circumstances that may require immediate or remedial action.
• Prepare courtrooms for use and attend court proceedings and assist with the orderly flow of court proceedings. Record court proceedings and creates logs of proceedings and participants. Process and maintain exhibits. Swear in witnesses. Call the calendar. Perform jury trial functions as needed. Ensure that recording and videoconferencing equipment is in working order and notify the appropriate staff of any issues. Maintain storage of court proceeding recordings. Arrange for court reporters as needed.
• Process orders for transcripts and recordings and maintain CM/ECF access to transcripts. Assists transcribers to ensure accurate transcription of court proceedings.
• Process appeal-related documents and events. Provide any necessary Case Manager functions for judges during motion part duties or while sitting by designation in another court.

Conditions of employment

• Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
• Applicants selected for interviews must travel at their own expense.
• The selectee is subject to a background check and/or investigation and subsequent favorable suitability determination.
• The selectee to a high-sensitive position is subject to an updated background investigation every five years.
• Federal court employees are appointed under the excepted service.
• Employees are required to adhere to the Code of Conduct for Judicial Employees which is available for applicants to review on the US Courts website.
• Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
• The federal courts are Equal Employment Opportunity Employers.

Please note: Until further notice, the selectee will be primarily teleworking during the pandemic. On occasion, however, a physical presence in the courthouse may be required.

Qualifications

To qualify at the CL 27, two years of specialized experience with one year equivalent to work at CL 26. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Additional requirements:

• excellent oral and written communication skills;
• proficient in use of personal computer, electronic mail, and other software applications;
• proficient in typing and use of word processing software;
• ability to communicate effectively with judges, attorneys, and other court employees;
• excellent organizational skills;
• ability to work independently as well as collaboratively as part of a team;
• ability to think logically and solve problems; and
• ability to maintain confidentiality and use sound ethics and judgement.

Work is performed in an office setting and in a courtroom. Some lifting may be required to set up equipment for courtroom proceedings. Lifting is required for occasional boxing of files.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated based on their application and interview.