Your application package may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy.
This announcement will close at 11:59 p.m. Eastern Time on the date the first 200 applications are received or April, 1, 2019, whichever comes first.
Summary
Are you ready to explore your future with NIST?
Your application package may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy.
This announcement will close at 11:59 p.m. Eastern Time on the date the first 200 applications are received or April, 1, 2019, whichever comes first.
* All qualified U.S. citizens
* Current Federal employees serving under a career or career- conditional appointment in the competitive service;
* Former Federal employees with reinstatement eligibility;
* CTAP/ICTAP eligible;
* National Service (Peace Corps & VISTA);
* Applicants eligible under special hiring authorities (i.e., Appointment of certain military spouses, Schedule A); OR
* Veterans who are eligible under the Veterans Employment Opportunities Act (VEOA).
The incumbent will serve as Administrative Office Assistant to the Division Office of Facilities Maintenance Division. Provides secretarial and administrative tasks utilizing various administrative systems to support the Division. Applies knowledge of rules, regulations, policies and procedures to complete tasks required for the effective operation of the division. Assists in preparing all training and domestic travel documents, ensuring the establishment and maintenance of all necessary databases and files for training and travel requests. Assist in answer division phones and refer callers to the appropriate staff member. On occasion, make arrangements for conferences and meetings, ensuring attendees are notified, materials are prepared in a timely manner and all necessary equipment is reserved. Serves as timekeeper for the Division and groups within the Division using a web-based time and attendance system, and will use a work order tracking system to key in labor. Prepares shop order packages, prepares procurement packages, forms using an automated forms system and route documents according to established procedures. Monitors and tracks data for Division to respond to inquiries in a timely manner. Schedules appointments and conference rooms using automated calendar system shared amongst administrative staff and schedules Division reoccurring meetings on Senior Managers calendars when requested. Must be able to type 40 WPM.
You must be registered for Selective Service if applicable (www.sss.gov)
You must be suitable for Federal Employment
Merit applicants must meet time-in-grade/band requirements, as applicable
Applicants must meet requirements by the closing date of this announcement.
Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.
Qualifications
ZS-III:
Applicants must possess one year (52 weeks) of specialized experience at the GS-4 level (ZS-II for NIST). Specialized experience is defined as experience administering time and attendance, receiving visitors and incoming calls, reviewing documents, reports and correspondence and utilizing automated systems.
OR
4 years of education above high school
OR
A combination of education and experience
ZS-IV:
Applicants must possess one year (52 weeks) of specialized experience at the GS-6 level (ZS-III for NIST). Specialized experience is defined as experience administering time and attendance, reviewing and maintaining documents, utilizing automated systems, processing procurement requests, and scheduling business travel and conference arrangements.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Applicants must be able to type 40 WPM.
Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at http:///www.opm.gov/qualifications
Education
This position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.
Foreign education: Individuals educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for a U.S. equivalency evaluation of course work and degree. View a listing of these accredited organizations from the Department of Education's website. Provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing.
Additional information
A probationary period may be required.
This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grade with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, click here.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee Retirement System. NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking transit subsidies, on-site child care, fitness center, credit union, employee assistance programs, and free parking. Learn more about NIST's work life programs by clicking here.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.
Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.
The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
*Ability to type 40 WPM (screen out)
*Knowledge of a broad range of administrative support functions
*Knowledge of an extensive body of administrative rules and procedures related to office support
*Skill in use of various automated software
Applying under a Special Appointing Authority (i.e., VRA, 30% or more disabled veterans, Peace Corps, Schedule A/persons with disabilities): if you meet the minimum qualifications stated in the vacancy announcement, you will be forwarded to the selecting official for consideration and may be contacted for an interview. If two or more VRA candidates apply and one or more is a preference eligible, Veterans' preference will be applied. Applying as a Merit Candidates: Your responses to the job questionnaire will serve as the basis for identifying best qualified candidates. Best qualified Merit and Veterans Employment Opportunity Act (VEOA) eligibles (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. Candidates must also meet time-in-grade/pay band requirements for consideration. Non-competitive consideration will be given to those Merit candidates that have held a position with the same promotion potential as the position advertised. Documentation (in the form of an SF-50) is required to show proof of promotion potential or highest grade held.
Applying as an Agency Based candidate (i.e., outside the Federal government), your application package will be placed in one of three categories based on your responses to the assessment questions; Gold, Silver, or Bronze. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. If non-veterans can be referred, the Best qualified (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. More information about the three categories can be found at: Category Rating
Applying as a CTAP or ICTAP candidate: CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information regarding CTAP and ICTAP appointments and eligibility can be found at - CTAP/ICTAP
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee Retirement System. NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking transit subsidies, on-site child care, fitness center, credit union, employee assistance programs, and free parking. Learn more about NIST's work life programs by clicking here.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide - REQUIRED DOCUMENTS
Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of the announcement.
1. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
2. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
3. You will receive an email notification when your application has been received for the announcement.
4. To verify the status of your application, log in to your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
5. To return to your saved application, log in to your USAJOBS account at http://www.usajobs.gov/. and click on "Applications." Click on the position title, and then select "Update Application."
Applicants are strongly encouraged to apply online to receive full consideration, however if you are unable to apply online, please contact the Agency Contact identified for this vacancy.
Problems Completing Your Application
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by email at mgshelp@monster.com or by phone at 866.656.6831. The help desk is available Monday - Friday, 7:00 a.m. to 7:00 p.m. ET.
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY
100 Bureau Drive
Stop 1720
Gaithersburg, Maryland 20899
United States
Next steps
After the announcement closes, your application package will be reviewed to determine if you meet the minimum qualification requirements. We expect to make a final job offer within 45 days from the closing date of the announcement.
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://usajobs.gov/ and clicking on "Applications." The status will be visible next to the corresponding position. The four points of notification are:
1. Application Received or Application Incomplete;
2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
3. Referred or Not Referred; and
4. Selected or Not Selected
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide - REQUIRED DOCUMENTS
Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of the announcement.
1. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
2. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
3. You will receive an email notification when your application has been received for the announcement.
4. To verify the status of your application, log in to your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
5. To return to your saved application, log in to your USAJOBS account at http://www.usajobs.gov/. and click on "Applications." Click on the position title, and then select "Update Application."
Applicants are strongly encouraged to apply online to receive full consideration, however if you are unable to apply online, please contact the Agency Contact identified for this vacancy.
Problems Completing Your Application
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by email at mgshelp@monster.com or by phone at 866.656.6831. The help desk is available Monday - Friday, 7:00 a.m. to 7:00 p.m. ET.
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY
100 Bureau Drive
Stop 1720
Gaithersburg, Maryland 20899
United States
Next steps
After the announcement closes, your application package will be reviewed to determine if you meet the minimum qualification requirements. We expect to make a final job offer within 45 days from the closing date of the announcement.
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://usajobs.gov/ and clicking on "Applications." The status will be visible next to the corresponding position. The four points of notification are:
1. Application Received or Application Incomplete;
2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
3. Referred or Not Referred; and
4. Selected or Not Selected
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
