BLM is seeking a dynamic and energetic individual to join the team to serve as an Administrative Support Assistant in the Western Montana District Office, in Butte, Montana. Information about the Butte area can be found at buttechambersite.org
This position is also being advertised under vacancy number MT Merit-2019-0070. Only one person will be selected from these announcements.
Summary
BLM is seeking a dynamic and energetic individual to join the team to serve as an Administrative Support Assistant in the Western Montana District Office, in Butte, Montana. Information about the Butte area can be found at buttechambersite.org
This position is also being advertised under vacancy number MT Merit-2019-0070. Only one person will be selected from these announcements.
The incumbent serves as an Administrative Support Assistant for the District Office and provides principle clerical, administrative, and staff assistant support to the District Office's staff members. The duties include but are not limited to the following:
- Assisting with the development and formulation of office(s) budget for multiple accounts with various sub-activities and/or funding sources.
- Monitoring and tracking obligations and expenditures throughout the budget execution phase.
- Reviewing data provided by supervisors and managers and consolidating information into summaries and/or reports.
- Identifying recurring budgetary issues, problems, or conditions; and seeking solutions based on application of relevant rules, regulations, and procedures.
- Extracting information from the automated system and processing transactions.
- Maintaining and reviewing financial documents in order to process transactions in the automated financial system.
- Serving as collections officer. Preparing appropriate records; depositing monies in strict accordance with Department of Treasury instruction; reconciling accounts receivable, aging analysis reports, and suspense and unearned accounts; transferring funds from one account to another; processing refunds and tracking the status of trespass register and contributed funds.
- Providing administrative support in micro-purchasing, travel, mail and file, forms inventory and maintenance, timekeeping/payroll, and records management.
- Preparing, editing, and finalizing correspondence, and disseminating to appropriate personnel and tracking and maintaining records on issued correspondence. Ensuring that Instruction Memorandums and Information Bulletins are properly distributed to the appropriate personnel.
- Providing general information concerning office operations to the public both orally and in writing. Contacts may occur through telephone, email, and in person. Responding to inquiries directly or referring individual to the appropriate staff member.
The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. May frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials. Work is typically located in an adequately lighted, heated, and ventilated office environment.
Be sure to read the "How to Apply" & "Required Documents" Sections.
You cannot hold an active real estate license, nor can you
have an interest or hold stocks in firms with interest in Federal Land.
Direct Deposit Required.
You must meet all qualification requirements by the closing date of the announcement.
Qualifications
For GS-05:One year of specialized experience equivalent to the GS-04 level in the Federal service. Work consists of performing a full range of standard clerical assignments and resolving recurring problems. Work consists of related steps, processes, or methods. Examples include: performing administrative duties in support of the daily mission of an organization such as managing meeting schedules, reviewing incoming and outgoing mail, responding to routine inquiries from staff and customers, proofreading and finalizing correspondences, assist with tracking of budgetary obligations and expenditures; maintaining a file plan, or inputting, tracking or gathering data/information from various automated and non-automated systems. - OR - Successful completion of a 4 years of education above high school level.
Equivalent combinations of post-high school education and specialized experience may be used to meet total qualification requirements for the GS-05 level.
For GS-06: One year of specialized experience equivalent to the GS-05 level in the Federal service. Work includes service as a clerical or administrative assistant, or related position, which consists of performing a full range of standard and non-standard administrative assignments and resolving a variety of routine issues in assigned program areas. Examples include performing recurring or standardized budgetary transactions in an automated financial system and maintaining budget documents and files; purchasing supplies, maintaining receipts, and assisting employees with purchase requests; serving in a collections capacity and reconciling accounts receivable; responding to requests for information using discretion and tact and being mindful of sensitive and confidential issues; performing local application database support such as resetting passwords and providing assistance to users; locating, assembling and composing information for various reports, inquiries, and non-technical correspondence; and reviewing documents and reports for completeness and entering information into an automated tracking system. There is no substitution of education for experience at the GS-06 level.
Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC . WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no positive education requirement for this position.
Additional information
Appointment is subject to meeting one-year probationary requirements.
RELOCATION EXPENSES: Travel, transportation and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the employee.
Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas.
Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. To be well qualified, you must receive a score of at least 90 to receive priority consideration under either program. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP.
The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
To explore the benefits typically offered to most federal employees in permanent positions, visit the Office of Personnel Management's website at the above link.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills, and abilities required to do the work of this position:
- Practical knowledge of various budget/financial regulations, policies, practices, and procedures.
- Knowledge of automated collection and billing systems, as well as knowledge of all proper procedures and Treasury regulations for handling sales and receipt of funds.
- Knowledge of automated systems and laws and regulations regarding travel, timekeeping/payroll administration, forms usage and maintenance, filing systems; and mail and file procedures.
- Knowledge of policies, procedures, and practices regarding correspondence in order to prepare, edit, and finalize correspondence for office supervisors and managers.
- Ability to communicate effectively orally and in writing in order to present information in easy to understand formats that increase understanding of Bureau programs, policies, and objectives.
Questionnaire: Please make sure that your responses to the online questionnaire are supported in your resume.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
To explore the benefits typically offered to most federal employees in permanent positions, visit the Office of Personnel Management's website at the above link.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
All applicable documentation must be uploaded or faxed (with generated fax cover sheets) to: 571-258-4052, and received before by 11:59 PM EST, on the closing date of this announcement. See information regarding uploading and faxing supplemental documentation below.
THE FOLLOWING SUPPLEMENTAL DOCUMENTATION MUST BE RECEIVED, AS APPLICABLE: 1) Veterans Preference Documentation: If you are entitled to veterans' preference, you should indicate the level of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be adjudicated (verified) by the employing agency using the documents you provide. Missing documentation may result a change or removal of your claim for Veteran’s preference. If you are claiming preference as a TP Veteran your profile must contain a copy of your DD-214, Certificate of Release, or Discharge from active military service showing all dates of service, as well as character of service (Honorable, General, etc., and reason for separation)- the member 4 copy is preferable. If you are claiming preference as a CP, CPS, or XP, your profile must also contain a Standard Form (SF-15), Application for 10-Point Veteran Preference, with all applicable supporting documentation as instructed in the SF-15. If you are claiming preference based on sole survivorship (SSP), provide the documentation you received granting this preference. More information regarding Veteran's preferenceclick here.
2) College Transcripts: If you believe you qualify based on education, or a combination of education and experience, must submit a copy of all college transcripts (undergraduate/graduate) or a list of college courses that include hours and grades from an accredited U.S. college/university. If degree is from a Foreign Institution see click here to see Foreign Education requirements. Note: Transcripts must be submitted to each announcement as applicable.
3) CTAP/ICTAP Documentation: If a CTAP or ICTAP eligible applicant: Provide 1) copy of most recent SF-50 noting current position, grade level, and duty location; and, 2) proof of eligibility. Must indicate in application that applying as a CTAP or ICTAP eligible. Note: CTAP/ICTAP documents must be submitted to each announcement as applicable. Uploading and Faxing Supplemental Documentation: May submit documents via Auto-Requested Fax or by uploading them from USAJOBS Profile. Uploading Documents: may use the uploading procedures through Applicant Manager (3MB maximum size allowed for a document). Do not use both options or upload more than 1 file per section, only 1 document can be saved per section, and only the latest document will be maintained in the system. Auto-Requested Fax: allows you to submit required documents to be electronically displayed along with your resume. Opportunity to do this will be provided during the application process by pop-up message option to generate an auto-requested fax cover sheet. Each document type must use the appropriate generated fax coversheet and be faxed in a separate transmission. Hard copy paper documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 PM EST, on the closing date of this announcement.
Checking Application Status and Materials: Do this before announcement closes. After application is completed, to check the status of your application materials log in to your USAJOBS account, select the “Applications” section, application status will show on the right-hand side of the position in which you applied. Can also click on the “+” sign on the left-hand side to see a detailed application status. Once resume and online questionnaire have been received, will state “Received.” Any other application status may indicate that you did not complete the application process and/or application has not been submitted. Please note: A status of “Received” reflects that resume and online questionnaire have been received; applicable supplemental documentation may still need to be submitted (see required documents above).
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
THIS IS AN ONLINE APPLICATION PROCESS THROUGH USAJOBS. If you need assistance in applying online, please call or email the contact listed on this vacancy. If applying online poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying. PLEASE NOTE: If you have access to a public library, State Job Service Office, etc., you must use these resources to apply online.
You must follow the steps described below to complete the application process: 1) YOU MUST CREATE A PROFILE in USAJOBS under My Account. If you already have a registered profile in USAJOBS you do not need to register again. Your profile must contain a current resume for submission. In order to receive proper consideration, your resume should include the following information:
Personal contact information
Work experience (paid or unpaid) including - starting and ending dates (month and year), employer's name and address, job title (include job series and grade if Federal), duties and accomplishments, supervisor's name and telephone number, indicate if supervisor may be contacted, hours per week, and salary.
Education and job-related training including - school name, type and year of degrees/diploma received, credits earned and majors; title of training course and year of completion.
References - personal and professional
Additional information - skills (languages, tools, machinery, typing speed, etc.), certificates or licenses (current only), and/or honors, awards, and special accomplishments (recognition, professional memberships, publications, leadership activities, etc.).
Insufficient information could result in an ineligible rating. The USAJOBS Resume Builder was designed to ensure that your resume includes the standard information needed. The Resume Builder is an available tool when you login to your USAJOBS account.
2) COMPLETE THE ONLINE APPLICATION, including responses to all application questions, by clicking on the “APPLY ONLINE” button that appears on this announcement.
3) SUBMIT SUPPLEMENTAL DOCUMENTATION as applicable. See “Required Documents” section below.
It is your responsibility to ensure that a complete application (including a resume, online questionnaire, and applicable supplemental documentation) is received before by 11:59 PM Eastern Standard Time (EST), on the closing date of the vacancy announcement. NOTE: Technical problems may take at least 1 business day to resolve; therefore, you are highly encouraged to complete the application process prior to the closing date.
Bureau of Land Management
BLM Montana State Office, MT-933
Branch of Human Resources
5001 Southgate Drive
Billings, Montana 59101
United States
Next steps
You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment email from USAJobs that your submission was successful once we have received your online assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application and/or referral to the hiring official via your USAJobs account after the evaluation process is complete. You will be contacted if further evaluation or interviews are required.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
All applicable documentation must be uploaded or faxed (with generated fax cover sheets) to: 571-258-4052, and received before by 11:59 PM EST, on the closing date of this announcement. See information regarding uploading and faxing supplemental documentation below.
THE FOLLOWING SUPPLEMENTAL DOCUMENTATION MUST BE RECEIVED, AS APPLICABLE: 1) Veterans Preference Documentation: If you are entitled to veterans' preference, you should indicate the level of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be adjudicated (verified) by the employing agency using the documents you provide. Missing documentation may result a change or removal of your claim for Veteran’s preference. If you are claiming preference as a TP Veteran your profile must contain a copy of your DD-214, Certificate of Release, or Discharge from active military service showing all dates of service, as well as character of service (Honorable, General, etc., and reason for separation)- the member 4 copy is preferable. If you are claiming preference as a CP, CPS, or XP, your profile must also contain a Standard Form (SF-15), Application for 10-Point Veteran Preference, with all applicable supporting documentation as instructed in the SF-15. If you are claiming preference based on sole survivorship (SSP), provide the documentation you received granting this preference. More information regarding Veteran's preferenceclick here.
2) College Transcripts: If you believe you qualify based on education, or a combination of education and experience, must submit a copy of all college transcripts (undergraduate/graduate) or a list of college courses that include hours and grades from an accredited U.S. college/university. If degree is from a Foreign Institution see click here to see Foreign Education requirements. Note: Transcripts must be submitted to each announcement as applicable.
3) CTAP/ICTAP Documentation: If a CTAP or ICTAP eligible applicant: Provide 1) copy of most recent SF-50 noting current position, grade level, and duty location; and, 2) proof of eligibility. Must indicate in application that applying as a CTAP or ICTAP eligible. Note: CTAP/ICTAP documents must be submitted to each announcement as applicable. Uploading and Faxing Supplemental Documentation: May submit documents via Auto-Requested Fax or by uploading them from USAJOBS Profile. Uploading Documents: may use the uploading procedures through Applicant Manager (3MB maximum size allowed for a document). Do not use both options or upload more than 1 file per section, only 1 document can be saved per section, and only the latest document will be maintained in the system. Auto-Requested Fax: allows you to submit required documents to be electronically displayed along with your resume. Opportunity to do this will be provided during the application process by pop-up message option to generate an auto-requested fax cover sheet. Each document type must use the appropriate generated fax coversheet and be faxed in a separate transmission. Hard copy paper documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 PM EST, on the closing date of this announcement.
Checking Application Status and Materials: Do this before announcement closes. After application is completed, to check the status of your application materials log in to your USAJOBS account, select the “Applications” section, application status will show on the right-hand side of the position in which you applied. Can also click on the “+” sign on the left-hand side to see a detailed application status. Once resume and online questionnaire have been received, will state “Received.” Any other application status may indicate that you did not complete the application process and/or application has not been submitted. Please note: A status of “Received” reflects that resume and online questionnaire have been received; applicable supplemental documentation may still need to be submitted (see required documents above).
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
THIS IS AN ONLINE APPLICATION PROCESS THROUGH USAJOBS. If you need assistance in applying online, please call or email the contact listed on this vacancy. If applying online poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying. PLEASE NOTE: If you have access to a public library, State Job Service Office, etc., you must use these resources to apply online.
You must follow the steps described below to complete the application process: 1) YOU MUST CREATE A PROFILE in USAJOBS under My Account. If you already have a registered profile in USAJOBS you do not need to register again. Your profile must contain a current resume for submission. In order to receive proper consideration, your resume should include the following information:
Personal contact information
Work experience (paid or unpaid) including - starting and ending dates (month and year), employer's name and address, job title (include job series and grade if Federal), duties and accomplishments, supervisor's name and telephone number, indicate if supervisor may be contacted, hours per week, and salary.
Education and job-related training including - school name, type and year of degrees/diploma received, credits earned and majors; title of training course and year of completion.
References - personal and professional
Additional information - skills (languages, tools, machinery, typing speed, etc.), certificates or licenses (current only), and/or honors, awards, and special accomplishments (recognition, professional memberships, publications, leadership activities, etc.).
Insufficient information could result in an ineligible rating. The USAJOBS Resume Builder was designed to ensure that your resume includes the standard information needed. The Resume Builder is an available tool when you login to your USAJOBS account.
2) COMPLETE THE ONLINE APPLICATION, including responses to all application questions, by clicking on the “APPLY ONLINE” button that appears on this announcement.
3) SUBMIT SUPPLEMENTAL DOCUMENTATION as applicable. See “Required Documents” section below.
It is your responsibility to ensure that a complete application (including a resume, online questionnaire, and applicable supplemental documentation) is received before by 11:59 PM Eastern Standard Time (EST), on the closing date of the vacancy announcement. NOTE: Technical problems may take at least 1 business day to resolve; therefore, you are highly encouraged to complete the application process prior to the closing date.
Bureau of Land Management
BLM Montana State Office, MT-933
Branch of Human Resources
5001 Southgate Drive
Billings, Montana 59101
United States
Next steps
You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment email from USAJobs that your submission was successful once we have received your online assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application and/or referral to the hiring official via your USAJobs account after the evaluation process is complete. You will be contacted if further evaluation or interviews are required.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
