This position is located in Nursing Administration Office within Nursing Service. The incumbent performs a variety of clinical, administrative, and technical duties and responsibilities in support of management with the intent of accomplishing the administrative requirements of the organization to which assigned.
Summary
This position is located in Nursing Administration Office within Nursing Service. The incumbent performs a variety of clinical, administrative, and technical duties and responsibilities in support of management with the intent of accomplishing the administrative requirements of the organization to which assigned.
This announcement is open to current permanent employees of the Department of
Veterans Affairs (including the facility where this vacancy is located) including VA Title 38,
Title 38 Hybrid, and Canteen employees serving on excepted appointments covered by the
interchange agreement.
Major duties and responsibilities include but are not limited to:
Maintains the Time and Attendance System for assigned units within Nursing Service on a daily basis.
Reviews hours posted in Acustaf by supervisors, prepares discrepancy reports and follows up with supervisors on missing information schedules.
Initiates and coordinates databases and archives of Time and Attendance information and pertinent regulations.
Acts as a liaison between Nursing Service and payroll on time management and in resolving employee payroll discrepancies.
Serves as a source for technical inquiries regarding Time and Attendance reports and data as well as Acustaf for verification on a daily basis.
Provides customer service by phone, email or walk-in for employees and supervisors by answering questions regarding pay or leave.
Coordinates with Nursing Administrative Officers on a variety of personnel management matters.
Reviews and Interprets Time and Attendance Regulations.
Performs work involving the collection, compilation and/or tracking of data and statistical information in support of Nursing Time Management.
Reviews and/or drafts revisions of Standard Operating Procedures, regulations and/or policy on related administrative support matters.
Reviews hours posted in Acustaf by supervisors, prepares discrepancy reports and follows up with supervisors on missing information schedules.
Monitors schedules daily for scheduling changes. Posts schedules daily.
Receives , routes and logs outgoing correspondence and reports.
Composes and types letters, memoranda, and other narrative documents.
Assists the administrative staff by facilitating the administration of equipment and property of the organization.
Serves as backup for meeting attendance or briefing as office representative on administrative matters.
Work Schedule: Monday - Friday, 7:30 am - 4:00 pm Compressed/Flexible: May be available Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: /PD 10845A Relocation/Recruitment Incentives: Not authorized
PCS (aka Relocation Allowance) is not authorized. Financial Disclosure Report: Not required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/12/2019.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
You may qualify based on your experience and/or education as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Qualifying specialized experience for this position is documented experience performing a wide variety of administrative duties in support of management to include maintaining time and attendance for employees; collecting, compiling, and tracking data and statistical information; preparing reports; providing charts and graphs for presentations and briefings; and preparing, composing and reviewing correspondence. (This experience must be supported by your resume to be creditable.
~AND~
Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience requirement, you must be able to type at least 40 words per minutes.
You will be rated on the following Competencies for this position:
1. Ability to utilize automated tracking systems.
2. Ability to provide effective customer service.
3. Ability to provide assistance with reports, graphs, and charts.
4. Ability to provide administrative support.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary. Physical demands do not exceed those of a typical office setting. There may be some walking, standing, bending, or carrying of light items.
There is no educational substitution at this grade level.
Additional information
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must provide a complete Application Package which includes:
Resume -Your resume must include the following information for each job listed: Job title, Duties (be as detailed as possible), Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Salary or current/former governmental grade held (example - GS-7). Must show proof of typing proficiency.
SF-50: If you are applying as a current, permanent employee of the Department of Veterans Affairs, you must submit a copy of your latest computer-generated SF-50 (Notification of Personnel Action), that verifies your career or career-conditional status (block 24, code 1 or 2) as a VA employee. Temporary, term, or intermittent employees (block 24, code 0 or 3) are not considered in the area of consideration for this announcement. You may be required to submit more than one SF 50 to verify length of experience at the next lowest grade level.(This form may be obtained at https://eopf.opm.gov/va/)
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Cover Letter
Other
Resume
SF-50
Transcript
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/12/2019 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10404595.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities. HCP that are unable to receive or otherwise decline a flu shot will be expected to wear a face mask throughout the influenza season.
Greater Los Angeles Healthcare System
11301 Wilshire Boulevard
Los Angeles, CA 90073
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must provide a complete Application Package which includes:
Resume -Your resume must include the following information for each job listed: Job title, Duties (be as detailed as possible), Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Salary or current/former governmental grade held (example - GS-7). Must show proof of typing proficiency.
SF-50: If you are applying as a current, permanent employee of the Department of Veterans Affairs, you must submit a copy of your latest computer-generated SF-50 (Notification of Personnel Action), that verifies your career or career-conditional status (block 24, code 1 or 2) as a VA employee. Temporary, term, or intermittent employees (block 24, code 0 or 3) are not considered in the area of consideration for this announcement. You may be required to submit more than one SF 50 to verify length of experience at the next lowest grade level.(This form may be obtained at https://eopf.opm.gov/va/)
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Cover Letter
Other
Resume
SF-50
Transcript
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/12/2019 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10404595.
To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities. HCP that are unable to receive or otherwise decline a flu shot will be expected to wear a face mask throughout the influenza season.
Greater Los Angeles Healthcare System
11301 Wilshire Boulevard
Los Angeles, CA 90073
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
