Clarification from the agency

U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees and those who meet the five Executive Core Qualifications (ECQs). This position is also open to PHS Commissioned Corps (CC) Officers. CC Officers interested in applying for this position to serve in the SES must resign their commission, if selected. CC Officers interested in performing the duties of the position within the Commissioned Corps; can continue to serve as PHS Commissioned Corps Officer.

As Associate Administrator, OFAM, provides executive leadership to 1) serve as HRSA's principal source for grants policy and financial integrity of programs; 2) exercise oversight over HRSA's business processes related to assistance programs; 3) facilitate, plan, direct and coordinate the administration of grant policies and operations; 4) direct and carry out the independent review of grant applications for all HRSA programs; 5) exercise the responsibility for important administrative, financial and management aspects of grant and cooperative agreement receipt, award, and post-award processes.

The executive works in a collaborative manner across HRSA with the program offices and other offices to ensure the focus remains on using the grants instrument to effectively achieve HRSA's mission.

The executive ensures the financial integrity of HRSA's programs and the financial/administrative responsibility of HRSA award recipients. The executive serves as the Agency's focal point for coordinating financial audits and external financial assessments of HRSA grantees. The executive ensures that appropriate actions are taken to correct deficiencies identified through audits or other reviews or investigations. The executive applies sanctions, such as disallowing costs or terminating a grant, when appropriate.

The executive is responsible for the development, implementation and administration of HRSA-wide policies and procedures for all financial assistance devices. The executive represents HRSA on Departmental and interagency task forces to ensure that Government-wide and Department policies meet HRSA's needs. The executive plays a key role in the implementation of the Grants Administration Manual which is used throughout the Department.

The executive leads both strategic and tactical plans to ensure that financial assistance devices such as grants, loans, cooperative agreements, and scholarships are administered in a manner which complies with applicable laws and regulations. The executive provides assistance and technical consultation to program offices in the interpretation of laws, regulations, policies and guidelines relative to the Agency's grant and cooperative agreement programs. Develops and implements new or modified grants management policies, procedures and internal controls.

***SEE QUALIFICATIONS SECTION FOR ADDITIONAL DUTIES***

Conditions of employment

• U. S. Citizenship is required.
• Background and/or Security Investigation required.
• All male applicants born after December 31, 1959, must have registered for the selective service.
• Public financial disclosure report required.
• Status applicants must submit a copy of their most recent SF-50, Notification of Personnel Action, which verifies status.
• All initial appointments to an SES position are contingent on approval from OPM's Qualifications Review Board unless the selectee has successfully participated in an OPM approved SES Candidate Development Program.
• One-year probationary period is required unless previously completed one year in the Senior Executive Service.
• The Ethics in Government Act, PL 95-521 requires the applicant selected for this position to submit a financial disclosure statement, SF-278, prior to assuming the SES position, annually, and upon termination of employment.

Qualifications

DUTIES CONTINUED:

The executive serves as the Agency's liaison with the Office of Inspector General for issues related to grants, manages and maintains the Agency's hotline for reporting fraudulent fiscal activities and establishes and maintains a risk assessment model for grantee oversight.

The executive oversees the grants management process to ensure that all required business management actions are performed by the grantee and HRSA staff in a timely manner, both prior to and after the award of the grant.

The executive manages the independent review process for competitive HRSA grant and cooperative agreement applications, ensuring that the review is fair, consistent and in accordance with Departmental policies.

Is responsible for the effective management of resources through subordinate staff and makes decisions and/or recommendations which materially influence ultimate decisions in all areas of operations including manpower, fiscal, logistics and other resources required to carry out assigned functions in an effective manner.


THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 11/09/2018

To qualify for this position, your resume must state sufficient experience to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

All competitive candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive level management capability. To meet the minimum qualification requirements for this position, you must show in your resume that you possess the Fundamental Competencies, five Executive Core Qualifications, and the Mandatory Technical Qualifications listed below. Evidence of this experience must be incorporated into your five page resume. Separate narratives for the Executive Core Qualifications and Mandatory Technical Qualifications will not be accepted or considered.

Typically, experience of this nature is gained at or above the GS-15 grade level in the Federal service, or its equivalent with state or local government, the private sector, or nongovernmental organizations.

Fundamental Competencies:
Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.

Executive Core Qualifications (ECQs)

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
4. Business Acumen: The ability to manage human, financial, and information resources strategically.
5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs. SES Core Qualifications Overview

If selected, you will be required to complete an ECQ package by drafting narratives for each of the ECQs for submission and certification by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you will not need to draft the ECQs.

Mandatory Technical Qualifications (MTQs)
This position also requires that you possess MTQs that represent knowledge, skills, and abilities essential for success in this role. The following MTQs must be evident in your resume.

1. Demonstrated executive experience maximizing communication, collaboration, and consensus building with high level officials in Federal, State, local and private sector constituent organizations; including outside agencies and auditors, the Office of the Inspector General, OMB and Congressional staff to support Federal assistance/grants management programs, policy development, or policy implementation to meet strategic goals or outcomes.
2. Demonstrated experience developing policy, ensuring performance/accountability, and enhancing the customer service experience for a diverse group of programs and organizations.
3. Demonstrated executive experience formulating organization-wide strategic direction for Federal assistance and grant programs.
4. Demonstrated executive experience in leading large and complex Federal assistance and grants management programs and activities, which includes developing Federal assistance and grants management policies, managing audits and corrective action plans and understanding major complex financial assistance and grants management systems.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to evaluate and refer applicants:

1. Minimum requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found 'not qualified' if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
2. Rating: A panel of Senior Executives will review your application and evaluate your qualification for this position based on the information in your application. Your application will be rated, based on the extent and quality of your experience, education, and training relevant to the duties of this position. Interviews will be at the discretion of the panel and/or selection official.
3. Referral: If you are among the top qualified candidates, your application will be referred to a selection official for consideration and possible interview.

Veteran's Preference does not apply to the SES.

Equality is held as one of the most important values at HHS. Selection for this, and any other position, will be based solely on merit. HHS does not discriminate based on race, color, religion, sex, national origin, political affiliation, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization, or any other non-merit factors.