This position is assigned to the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Office of the Chief Administrative Officer, Curator Division, Records Management Branch (RMB). The RMB preserves and safeguards the AOC archival collection, which consists of the historically valuable drawings and textual records (paper, electronic and other formats) that document the administrative history of the AOC and the history of the Capitol Complex, to support the AOC’s ongoing business and construction needs. The RMB also provides records management services for the agency, including but not limited to maintaining the AOC records schedules and providing guidance on appropriately applying the records policies and the records retention and disposition authorities.

The incumbent serves as an Archives Specialist and performs duties involving the records life-cycle and archives, especially as it relates to electronic records and digital archives, records scheduling, policies and procedures and archival description and research. Primary responsibilities are implementing electronic document management and digital archives systems, developing records schedules and contributing to the archival collection management system (CMS) tools.

Major Duties

Electronic Document and Digital Archives Management

Contributes to the Branch’s planning and implementation of electronic document management systems (EDMS), such as SharePoint Records Management and open archival information systems (OAIS). Ensures the integrity and authenticity of electronic records and metadata for the entire records life-cycle: creation, maintenance, retention and disposition, including, if appropriate, digital archiving.

Conducts the research and analysis needed to identify program, systems architecture and interface requirements. Accomplishes testing, configurations, upgrades and integrations. Performs a range of EDMS and OAIS systems owner or administrator-type duties for the Branch.

Troubleshoots technical issues with the EDMS and OAIS systems and functionalities. Provides user technical support. Assists other programmers and developers with diagnosing and resolving complex issues.

Helps to identify, prioritize, plan and accomplish complex digital conversion, migration and verification projects. Helps define scope, level of effort and challenges.

Develops electronic records management and digital archiving policies, governance, procedures, guidance and training. Compiles metrics to track progress and milestones.

Records Transfer and Disposition

Accomplishes records management projects to identify, inventory, screen and sample complex and/or ambiguous agency records, both physical and electronic, to determine the appropriate application of the records schedules.

Appraises complex unscheduled records to discern their function, content, evidential or informational values; assess their significance and uniqueness in documenting the history of the AOC and Capitol Complex; and recommend the appropriate disposition.

Develops, revises and updates records schedules. Conducts assessments of Jurisdiction/Office records management. Recommends areas to increase efficiency and alignment with records schedules and policies. Resolves issues such as transfer gaps.

Archival Description

Contributes data for the collection management system (CMS) tools and maintains data quality controls. Applies software knowledge to help resolve technical issues.

Identifies knowledge gaps to create new or expand legacy finding aids of complex record series and record groups to provide definitive descriptions and detailed cross-references to facilitate research and access.

Supports categorizing records to the correct record group, series and subseries. Helps research the provenance for ambiguous, disorganized and complex record collections.

Reference and Research

Utilizes the AOC archival collection and finding aids to support comprehensive reference services and research assistance for AOC leadership, employees and contractors in support of official agency business.

Continuously expands expertise in the collection and the history of the AOC, the Capitol Complex and affiliated subjects. Supports the historical research needs of other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows.

Physical Requirement

The incumbent must be physically able to perform the duties of this position which requires the incumbent to maneuver ladders to lift boxes of records up to 14 feet above the floor and typically weighing up to 50 pounds.

Conditions of employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

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Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-12 grade level must have at least 52 weeks of specialized experience equivalent to the GS-11 grade level in the Federal service.

Specialized experience is defined as the following:

(1) Implementing and/or administering an electronic document management and/or digital archives system; (2) Accomplishing digital conversion projects; (3) Performing records management (RM) functions; (4) Describing permanent and/or archival records; and (5) Providing reference and research services.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

-Electronic Document and Digital Archives Management

-Digital Records Conversions and Migrations

-Records Management Programs

-Archival Description

-Reference and Research

-Communication

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).
To preview questions please click here.