As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.
As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The New Mexico VA Health Care System (NMVAHCS) is looking for a Administrative Support Assistant to join their team! The position is located within Neurology Service. The incumbent serves as the Administrative Support Assistant to Neurology Service. The duties responsible of the position is accomplished to relieve the Manager of as many administrative and clerical portions of the service as possible.
Additional duties include but are not limited to the following:
Receive calls, greets visitors, and directs to the appropriate staff members
Screening calls and personally answering calls
Preparing a variety of recurring reports
Reviewing outgoing correspondance for proper attachments or consolidating/coordinating submittals of information
Maintaining and tracking record for timely response to correspondence and reports
Maintaing suspense files on date-sensitive materials
Processing and distributing incoming mail, including flat and electronic
Editing and composing letters and reports and reviewing for accuracy and completeness
Preparing public presentation outlines
Obtaining and monitoring the use of services, supplies, or equipment for the office
Work Schedule: Monday thru Friday 7:00 am to 3:30 pm or 8:00 am to 4:30 pm. Possible weekends and Holidays. Position Description Title/PD#: Administrative Support Assistant/PD#501740 Federal Labor Standards Act: Non Exempt Bargaining Unit Status Code: 1272
Subject to a background/suitability investigation.
Designated and/or random drug testing may be required.
Selective Service Registration is required for males born after 12/31/1959.
Physical Requirements: No special demands or qualifications are required to perform the work. The work is predominantly sedentary: however, it includes walking, standing, bending and carrying of light items such as files and papers.
Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Experience Requirements at GS-05:Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS- 04 ) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Prepare timely and accurate correspondence,
memoranda, procedures, reports, special documents, and meeting minutes; Establishing
and maintaining service generated files; Composing and prepare memoranda and
forms justifying or requesting supplies, equipment, and work orders; Prioritize, establish, reschedule, or refuse
appointments; Prepares proper documents required for ordering
equipment/supplies; Manages inquiries from a variety of staff and assists them
in problem-solving issues; Serve as a liaison to administrative staff and
affiliates of a facility; Handle numerous phone calls daily,
triages/troubleshoots all calls; Develop faculty, staff, and trainee schedules;
Ensures activities are scheduled timely and accurately; Schedule committee
meetings, including making reservations for meeting rooms and notifying all
participants; and use a computer and a variety of software packages (word
processing, Excel, PowerPoint, Outlook, etc.).
OR
Applicants may substitute education for the experience required for the GS-05 level. Applicants must possess education 4 full years above from an accredited university or college in a closely related field. (Transcripts Required)
OR
Applicants may also combine education and experience to qualify at the GS-05 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position .
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Additional information
This job opportunity announcement may be used to fill additional vacancies.
In Accordance with VA Handbook 5383 (VA Drug-Free Workplace Program) Applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
This position does not require completion of the OGE Form 450, Confidential Financial Disclosure Report.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
You will be rated on the following competencies based on your application for this position.
Competency 1 - Skill in performing Administrative operations for an office Competency 2 - Ability to use various computer software programs and office equipment Competency 3 - Ability to communicate effectively both orally and in writing Competency 4 - Ability to independently develop, plan and administer schedules and appointments
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Veterans' Preference: When
applying for Federal Jobs, eligible Veterans should claim preference on
the Occupational Questionnaire in the section provided and provide a
legible copy of your DD214(s) and/or documentation related to your
active duty service which shows dates of service, character of service
(honorable, general, etc.), or dates of impending separation. Additionally, disabled veterans and others
eligible for 10-point preference (such as widows or mothers of eligible
Veterans) must also submit an SF-15 "Application for 10 Point Veterans
Preference" with required proof as stated on the form. For more
information, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2010253.
NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the View Occupational Questionnaire
and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Wednesday, September 20, 2017
to receive consideration.
1. To begin, click Apply Online to create a USAJOBS account or log in to
your existing account. Follow the prompts to select your USAJOBS resume and/or
other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and
appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login,
select the Application Status link and then select
the more information link for this position. The Details page will display the
status of your application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click
Update Application in the vacancy announcement. You must re-select your
resume and/or other documents from your USAJOBS account or your application
will be incomplete.
VHA New Mexico HCS Albuquerque
DVA New Mexico VA Health Care System
HR Management Service 05
1501 San Pedro Dr SE
Albuquerque, NM 87108
Next steps
After we receive application packages (including all required
documents) and the vacancy announcement closes, we will review applications to
ensure qualification and eligibility requirements are met. During our
review, if your résumé and application package do not support your
questionnaire answers, we will adjust your rating accordingly. After the
review is complete, a referral certificate(s) is issued and applicants will be
notified of their status by email (if provided); otherwise, applicants will
receive a notification letter via the U.S. Postal Service. Referred
applicants will be notified as such and may be contacted directly by the hiring
office for an interview. All referred applicants receive a final
notification once a selection decision has been made.
You may check the status of your application at any time by
logging into your USAJOBS account and clicking on "Application Status."
For a more detailed update of your status, click on "more information."
Information regarding applicant notification points can be
found in the USAJobs Resource Center.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Veterans' Preference: When
applying for Federal Jobs, eligible Veterans should claim preference on
the Occupational Questionnaire in the section provided and provide a
legible copy of your DD214(s) and/or documentation related to your
active duty service which shows dates of service, character of service
(honorable, general, etc.), or dates of impending separation. Additionally, disabled veterans and others
eligible for 10-point preference (such as widows or mothers of eligible
Veterans) must also submit an SF-15 "Application for 10 Point Veterans
Preference" with required proof as stated on the form. For more
information, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2010253.
NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the View Occupational Questionnaire
and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on Wednesday, September 20, 2017
to receive consideration.
1. To begin, click Apply Online to create a USAJOBS account or log in to
your existing account. Follow the prompts to select your USAJOBS resume and/or
other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and
appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login,
select the Application Status link and then select
the more information link for this position. The Details page will display the
status of your application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click
Update Application in the vacancy announcement. You must re-select your
resume and/or other documents from your USAJOBS account or your application
will be incomplete.
VHA New Mexico HCS Albuquerque
DVA New Mexico VA Health Care System
HR Management Service 05
1501 San Pedro Dr SE
Albuquerque, NM 87108
Next steps
After we receive application packages (including all required
documents) and the vacancy announcement closes, we will review applications to
ensure qualification and eligibility requirements are met. During our
review, if your résumé and application package do not support your
questionnaire answers, we will adjust your rating accordingly. After the
review is complete, a referral certificate(s) is issued and applicants will be
notified of their status by email (if provided); otherwise, applicants will
receive a notification letter via the U.S. Postal Service. Referred
applicants will be notified as such and may be contacted directly by the hiring
office for an interview. All referred applicants receive a final
notification once a selection decision has been made.
You may check the status of your application at any time by
logging into your USAJOBS account and clicking on "Application Status."
For a more detailed update of your status, click on "more information."
Information regarding applicant notification points can be
found in the USAJobs Resource Center.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
