The purpose of this position is to provide a variety of administrative functions in support of the assigned site. 

Incumbent may perform some or all of the following duties as assigned:  Reviews accounting documents for accuracy and completeness (i.e. inventories, Daily Activity Reports (DAR), invoices/receiving documents, mess requisitions, etc). 

Ensures proper authorization, correct account information and all other relevant information, such as source documents, before forwarding to the Central Accounting office for action. 

Maintains In-house control log for purchase requests and BPA’s. 

Enters purchase documents in financial accounting system and tracks documents to maintain proper balance. 

Ensures procurement requests for APF and NAF purchases include all necessary information and forwards to the procurement branch of the Central Accounting Office. 

Responsible for knowing/Implementing all changes in procedure, requirements, processing etc. as issued. 

Reviews procurement documents for accuracy and completeness. 

Ensures BPA call sheets are attached to invoices. 

Verifies monthly IMPAC cred card statements to ensure authorization signatures are present and back up receipts are attached. 

May be assigned as an approving official for functional/site government purchase cardholders. 

Assists in cash counts and local audits. 

Assist the Central Cashier in the performance of duties as needed.

Responsible for the initial steps in the return check process, making initial contact and providing continued research and follow up. 

May serve as POC for facilitating the distribution of Unit Allocation funds for site tenant commands, including establishing and maintain a quarterly account of all fund deposits and withdrawals for reach command. 

Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling and punctuation, including memorandums, instructions, position descriptions, etc. 

Maintains electronic files of all finished products, and provides via email as directed. 

Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both with and outside the immediate office. 

Files documents into an established system or creates new filing system as required. 

Maintains suspense file for pending items and initiates follow-up action when necessary. 

Establishes and maintains files for regional instructions, local standard operating procedures (SOP’s) and other pertinent program guidance. 

Answers phone, routes calls and provides general patron and employee information. 

Routes incoming mail, reports and documents. 

Transfers documents between offices, and personally delivers time sensitive and other routine documents directly to the Central Accounting Office (CAO), Regional NAF Personnel Office or other navy facilities as necessary. 

Services as the functional/site training/travel coordinator. 

Completes employee training forms (1556) and travel orders after a request for training has been approved. 

Maintains records of submitted and liquidated standard forms and ensures follow up action. 

Responsible for preparation and/or collection of personal action requests and/or timekeeping documents from various site managers. 

Ensures proper supporting documents (leave and overtime/compensatory time sheets) are attached and all appropriate signatures have been obtained prior to forwarding. 

Ensures timesheets for APF personnel are properly completed and forwarded to the appropriate department. 

Performs other related duties as assigned.

Conditions of employment

PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT

You must be a US Citizen.

Males must be registered or exempt from Selective Service. http://www.sss.gov

Selectee must be determined suitable for federal employment.

Selectee may be required to successfully complete a probationary period.

Selectee is required to participate in the direct deposit pay program.

A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. 

Qualifications

Specialized experience must demonstrate the following:

Must have a minimum 2 years’ document experience in administrative functions, to include: excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, database, and presentation software- Microsoft Word, Excel, Access and PowerPoint strongly preferred. Must possess a through knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing and requisitioning procedures.  Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems.

Must possess excellent written and verbal communication skills.  Must be able to complete finished reports and/or presentations with a minimum of corrections.  Previous MWR/VQ or government experience preferred.  Must possess excellent personal and customer service skills, and be able to provide changes to procedure and new requirements to a variety of management and support staff in a positive manner.

Must possess a professional demeanor, and have the ability to make presentations, and successfully field questions from senior management, military command personnel, or customers.  Must be able to work with minimum supervision.

The work is primarily sedentary.  The incumbent is subjected to frequent walking, standing and bending while obtaining materials from files, monitoring and assisting with the work in the areas assigned.  The employee will life office supplies and packages delivered to the office, not over 25 pounds.  Duties are performed in an office setting that is well lighted an climate controlled.

Must possess and maintain a current driver’s license as travel may be required in the performance of duties.

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.