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Executive Assistant

Department of Veterans Affairs
Veterans Affairs, Inspector General
This job announcement has closed

Summary

It is anticipated that there will be significant interest in the announcement. As a result, the announcement will close at 11:59 p.m. ET on the date of receipt of the 200th application or at 11:59 p.m. ET on 17 August 2017; whichever occurs first. Any required documents should be submitted at the time that you apply as documents will not be accepted after the vacancy closes.

OIG is organized into three line elements: the Offices of Investigations, Audits and Evaluations, and Healthcare Inspections; along with the Office of Contract Review and the Office of Management and Administration. In addition to the Washington, DC, headquarters, OIG has offices located in more than 30 cities throughout the country.

The Executive Assistant, located in the Office of Healthcare Inspections (OHI), relieves Senior Executives of administrative details and performs administrative functions that require a thorough knowledge of OIG/OHI policies, procedures, and operations, and an understanding of the OIG’s role within the VA. The activities managed by this position and the many critical decisions and actions that he/she must take involve policy and planning and report management, making it essential for him/her to have a comprehensive knowledge and extensive experience in areas of planning, program oversight and monitoring, and operational support; a broad knowledge of VA programs and missions.

Overview

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Reviewing applications
Open & closing dates
08/04/2017 to 08/12/2017
Salary
$131,767 to - $161,900 per year
Pay scale & grade
GS 15
Location
1 vacancy in the following location:
Washington DC, DC
1 vacancy
Travel Required
Occasional travel - 1 to 5 nights per month.
Relocation expenses reimbursed
No
Appointment type
Permanent - Full-time
Work schedule
Full-time - Career/Career Conditional
Service
Promotion potential
15
Job family (Series)
Supervisory status
Yes
Announcement number
17-VAOIG-379-P
Control number
476195700

This job is open to

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Duties

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As an Executive Assistant, you will:

  • Serve as the personal and confidential assistant and principal advisor to the AIG and DAIGs on all matters associated with managing and operating OHI, and act on behalf of these executives as needed.
  • Gather background data and prepares briefing and position papers, speeches, and testimony on a wide range of subjects for the AIG & DAIGs to present at high-level meetings and congressional hearings.
  • Develop and prepare regular reports for management decision-making.
  • Formulate and recommend policies, procedures, and standards to promote more elective and efficient operations and establish protocol or requirements for OHI projects and staff.

Requirements

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Conditions of employment

  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals.

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your résumé.

Qualifications

You must meet the following requirements by the closing date of this announcement.

Specialized experience: For the GS-15, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-14grade level in the Federal service. Specialized experience for this position includes:

- Planned, coordinated, and monitored projects and assignments with competing demands and deadlines; and
- Researched and interpreted information needed to prepare reports, and to respond to requests for information; and
- Demonstrated experience conducting special analysis, recommending solutions, and developing these into action.

Additional information

- We may select from this announcement or any other source to fill one or more vacancies.
- This is a non-bargaining unit position.

CONDITIONS OF EMPLOYMENT:
- A one year probationary period may be required.
- A one year supervisory or managerial probationary period may be required.
- Must successfully complete a background investigation.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- Obtain and use a Government-issued purchase card for business-related travel.
- File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.

Rating: Your application will be evaluated in the following areas: Organizational Awareness, Project Management, Analytical and Communication. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, A-Exceptionally Qualified, B-Highly Qualified, or C-Qualified, depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must be assigned the middle category or better to be rated as “well qualified" to receive special selection priority.
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