If you are selected for the position of Staff Assistant, your responsibilities would include, but would not be limited to:

• Maintaining liaison with OIG management officials, administrative officers and support staff and officials of other organizations in order to assist with implementation of various administrative processes such as administrative records management, classified records, mail distribution, central files, reports controls, requests for personnel actions, training, equipment and supplies management, purchase card orders, time keeping, and other related functions. Performing administrative duties for the highest level of management in a legal environment;
• Preparing agenda, notifying participants, arranging for handouts, and photocopying. Developing background information for internal conferences and meetings. As requested, attending and recording the minutes of meetings which are later summarized and distributed;
• Assisting the Administrative Office Manager in maintaining the OIG suspense listing. Establishing internal suspense dates, tracks task items, determining when extensions are appropriate and either grants extensions within the OIG's authority, or justifies them to external offices. Analyzing and organizing work for the office and providing advisory services staff members on administrative and procedural guidance, operations and practices and utilizing automation systems (i.e., travel, correspondence, time and attendance systems);
• Assisting with the maintenance of suspense listings, and ensuring that the responses are timely, responsive, and prepared correctly;
• Using knowledge of the substantive work of the organization to notify subordinate management officials about technical information requests; and
• Receiving visitors and telephone calls from high-level official of Federal and State government agencies, and on occasion, foreign governments.

Conditions of employment

• You must be a U.S. Citizen or National.
• You must be able to obtain and maintain a Top Secret security clearance.
• You must be registered for the Selective Service, if applicable.
• You must successfully pass and are subject to random drug screenings.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade level (or equivalent).

You must meet all qualification requirements by the closing date of this announcement.

This position is subject to random drug screening.

Qualifications

To qualify for this position at the GS-09 grade level, you must have one year of specialized experience equivalent to the GS-07 grade level obtained in the public sector. (Specialized experience is paid or unpaid experience which has equipped you with the specific knowledge, skills, and abilities to successfully perform the duties of the position.) Examples of specialized experience include such duties as:

• Experience interpreting data, planning work, managing administrative work of an office or performing administrative duties for the highest level of management in a legal environment.
• Experience analyzing and organizing work for the office and providing advisory services to staff members on administrative and procedural guidance, operations and practices and utilizing automation systems (i.e., travel, correspondence, time and attendance systems).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application and resume should demonstrate that you possess the competencies outlined below. You are NOT required to provide a separate narrative written response. Rather, you must describe in your application how your past work experience demonstrates that you possess the competencies outlined below:

1. Ability to receive and assimilate information (both verbal and written) from internal and external customers.
2. Ability to perform research; interpret policy guidance and apply it in writing; communicate it to a variety of individuals, and write comprehensive documents and correspondence.
3. Ability to provide administrative support responsibilities that include managing supervisor's calendar; reviewing, managing and responding to correspondence; coordinating and managing the office; and handling highly sensitive and/or potentially difficult situations.
4. Skill in utilizing word processing, spreadsheet, database and presentation applications in Microsoft Word, Excel, Access, and PowerPoint to produce documents for internal and external distribution.

If you are found to be among the top candidates, you will be referred to the selecting official for further employment consideration.