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Duties

This position is within the The Financial Management Division (A/EX/FMD) strives to deliver premier customer service, enhance operational effectiveness and meet regulatory requirements in the areas of financial management and travel. A/EX/FMD Budget formulates, presents, audits and executes the budget for the Bureau of Administration, providing both inter-and intra-bureau liaison and counseling activities. The Budget Team also performs financial studies as appropriate. A/EX/FMD Travel oversees the A and IRM Bureau travel programs, offering E2 support, regulatory guidance, travel card administration and official visitors and passport assistance.

DUTIES:

Provides specific support for administrative staff in budget analysis or related resource management fields.
Applies established instructions, practices, or precedents in performing related procedural tasks in processing documents.
Sorts incoming documents, locates and assembles information, and corrects errors based on a review of similar cases or samples, or by selecting from among other clearly recognizable alternatives.
Reconciles balances and uses standard formulas to calculate and/or verify calculations.
Performs other duties as assigned.

Requirements

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Conditions of employment

Incumbent will be subject to random drug testing.
Must be at least 16 years of age by the closing date of the announcement.
U.S. Citizenship is required.
Must maintain student eligibility for duration of internship.
Must be able to obtain and maintain at least a Secret Security clearance.

Pathways Internship Program candidates must meet the U.S. Department of State (DOS) qualification standards applicable to the position being filled. All applicants must meet the qualifications by the closing date of this announcement.

Eligibility Requirements:

A U.S. Citizen;
16 years or older by the closing date of this announcement;
Enrolled or formally accepted for enrollment as a full-time or half-time student into an accredited college or university in a degree-seeking program, or enrolled or formally accepted for enrollment in a certificate program;
Cumulative GPA of 2.0 at time of application and must maintain at least a 2.0 GPA throughout the entire Pathways Internship appointment; and
Degree does not have to be related to the position/series; however to be eligible, candidate must meet the agency-developed or OPM qualification standards for the position to which the Intern may be converted.
All transcripts or educational supporting documentation must reflect a projected graduation date on or after Fall 2018.

Certificates Requirements:

Undergraduate Certificates must contain a minimum of 30 Semester hours or 45 Quarter hours; and
Graduate Certificates must contain a minimum of 18 Semester Hours or 27 Quarter hours.
For study at a business or technical school, 36 weeks of study (20+classroom hours per week) is comparable to 1 academic year above high school.

All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see U.S. Department of Education.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence at the time of application. Late submissions of proof of accreditation will not be accepted. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

Qualifications

Applicants applying for the GS-04 grade level must have completed 2 full academic years of post-high school study or an associate's degree.

Additional information

Applicants tentatively selected for this position will be required to undergo a pre-employment background investigation.

As a condition of employment, male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

Pathways Internship Experience Program (IEP) appointments are made on a non-temporary basis.

Pathways Program Interns are eligible for conversion to the competitive service; however conversion is never guaranteed. To be eligible for conversion to the competitive service after completion of the program, an intern must:

Be a U.S. Citizen
Successfully complete an academic course of study as evidenced by a qualifying degree
Graduate with a minimum cumulative GPA of 2.0
Complete a minimum of 640 hours of work experience under the Internship Program
Meet the OPM qualification standards for the position to which the Intern may be converted
Maintain acceptable performance under the Agency's approved performance management system
Receive favorable recommendation for conversion from supervisor

The US Department of State is not obligated to make an offer of employment, nor is the student obligated to accept an offer of employment.

Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) candidates will be eligible if it is determined that they are well qualified for the position. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: http://www.opm.gov/ctap/index.asp.

SOCIAL SECURITY NUMBER - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.

REASONABLE ACCOMMODATION - This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office Accessibility & Accommodations Disability & Reasonable Accommodations Division, at (202) 663-3474 or reasonableaccommodations@state.gov. The decision on granting reasonable accommodation will be on a case-by-case basis.

EQUAL EMPLOYMENT OPPORTUNITY: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Candidates will be evaluated based solely on basic eligibility requirements using agency-developed or OPM Qualification standards. Candidates who meet the qualification requirements will be referred to the hiring official for consideration in an unranked order.

Veterans’ preference applies for selection in all Pathways positions. Veterans entitled to preference will be listed ahead of those who are non-preference eligibles.

Selections will be made in accordance with the requirements of 5 CFR Part 302, veterans preference laws, and OPM guidance.

NOTE: If it is determined that you do not meet program eligibility requirements or fail to submit proper documentation, you will be removed from consideration.
To preview questions please click here.

Required Documents

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All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required time frames. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.

Resume that includes the following information: 1) contact information; 2) completed course work (unit/credit hours); 3) academic standing/GPA; 4) work/volunteer experience including the work schedule and hours worked per week as well as dates or employment; and title, series, and grade, if applicable; 5) supervisors name, phone number and email address for each work period listed and whether or not we may contact them for reference checks; and 6) references.
Current transcripts: an unofficial copy is sufficient with the application; however if selected, an official college transcript will be required. Transcripts MUST include the students name, name of the school, current GPA/academic standing, past and current coursework, and degree program. Unofficial transcripts showing cumulative GPA is equal to or higher than 2.0. Note: Unofficial transcripts are acceptable for the purpose of applying. Official transcripts/official proof of enrollment will be required prior to final appointment. Applicants in high school should submit their most recent report card. If your school's transcripts or documentation do not provide all the necessary information listed above, you should include additional official academic documentation that meets the requirements.
If you are claiming veterans' preference, you must submit proof of veterans' preference with your application. **
Proof of Enrollment may include a screen shot of the semester class schedule, an official letter of enrollment, or listed on official transcripts. The document should show the academic institution where the student is actively enrolled in courses, the degree or certificate program, and enrollment in at least a half-time status (as defined by the academic institution) with a projected graduation date of Fall 2018.

**For 5-point veteran's preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty. If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service date, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be within 120 days of the date the certification is submitted for consideration for this vacancy announcement. If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.

For 10-point veteran's preference, you must submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and any documentation required by this form to support your claim. Previous editions of the SF-15 will not be accepted. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met.

For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.

For further information regarding Veterans, click here.

To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-servicerecords/get-service-records.html.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

Complete applications (to include all required documents) must be submitted electronically through the "Gateway to State" system. To begin the application process, please click on the "Apply Online" button to the right.

Candidates have until 11:59 pm Eastern Standard Time on the closing date of this announcement to complete the application process. This includes submitting the online application as well as any required documents as defined in the Required Documents section. Candidates are encouraged to complete their applications well before the application deadline to ensure they receive consideration. Should candidates be missing any of the required documents or submit their application late, they will be disqualified for consideration of employment.

There is a maximum number of applications for this vacancy announcement. Only the first 100 applications received will be considered for competion.

Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET

Agency contact information

Kim Williams-McDowell

Phone: 843-952-0018
Fax: 000-000-0000
Email: Pathways@state.gov

Address: U.S. Department of State
1999 Dyess Ave.
(Charleston Reg. Ctr.)
Charleston, SC 29405
US

Next steps

Once the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability and/or security background investigation.

You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."

If found disqualified and/or ineligible you will receive notice within 30 days of submitting your application.

Required Documents

Help

All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required time frames. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.

Resume that includes the following information: 1) contact information; 2) completed course work (unit/credit hours); 3) academic standing/GPA; 4) work/volunteer experience including the work schedule and hours worked per week as well as dates or employment; and title, series, and grade, if applicable; 5) supervisors name, phone number and email address for each work period listed and whether or not we may contact them for reference checks; and 6) references.
Current transcripts: an unofficial copy is sufficient with the application; however if selected, an official college transcript will be required. Transcripts MUST include the students name, name of the school, current GPA/academic standing, past and current coursework, and degree program. Unofficial transcripts showing cumulative GPA is equal to or higher than 2.0. Note: Unofficial transcripts are acceptable for the purpose of applying. Official transcripts/official proof of enrollment will be required prior to final appointment. Applicants in high school should submit their most recent report card. If your school's transcripts or documentation do not provide all the necessary information listed above, you should include additional official academic documentation that meets the requirements.
If you are claiming veterans' preference, you must submit proof of veterans' preference with your application. **
Proof of Enrollment may include a screen shot of the semester class schedule, an official letter of enrollment, or listed on official transcripts. The document should show the academic institution where the student is actively enrolled in courses, the degree or certificate program, and enrollment in at least a half-time status (as defined by the academic institution) with a projected graduation date of Fall 2018.

**For 5-point veteran's preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty. If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service date, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be within 120 days of the date the certification is submitted for consideration for this vacancy announcement. If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.

For 10-point veteran's preference, you must submit a current version of the SF-15 (Application for 10-Point Veteran Preference), dated October 2013, and any documentation required by this form to support your claim. Previous editions of the SF-15 will not be accepted. If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met.

For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.

For further information regarding Veterans, click here.

To gain access to your DD214 online, please visit: http://www.archives.gov/veterans/military-servicerecords/get-service-records.html.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Help

Complete applications (to include all required documents) must be submitted electronically through the "Gateway to State" system. To begin the application process, please click on the "Apply Online" button to the right.

Candidates have until 11:59 pm Eastern Standard Time on the closing date of this announcement to complete the application process. This includes submitting the online application as well as any required documents as defined in the Required Documents section. Candidates are encouraged to complete their applications well before the application deadline to ensure they receive consideration. Should candidates be missing any of the required documents or submit their application late, they will be disqualified for consideration of employment.

There is a maximum number of applications for this vacancy announcement. Only the first 100 applications received will be considered for competion.

Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET

Agency contact information

Kim Williams-McDowell

Phone: 843-952-0018
Fax: 000-000-0000
Email: Pathways@state.gov

Address: U.S. Department of State
1999 Dyess Ave.
(Charleston Reg. Ctr.)
Charleston, SC 29405
US

Next steps

Once the online application package is received, you will be notified through USAJOBS of your qualification status and referral or non-referral to the hiring official for further consideration. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability and/or security background investigation.

You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."

If found disqualified and/or ineligible you will receive notice within 30 days of submitting your application.